PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF the annual meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 23 May 2013 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE				Signed _____________________________
Tel: 01296 660791						Date :  16 May 2013

A G E N D A

1.	ELECT A CHAIR AND VICE CHAIR

2.	ATTENDANCE AND APOLOGIES

3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

5.	MINUTES - To resolve that the minutes of the parish council meeting held on 25/4/13 be signed as a correct record

6.	TO REVIEW THE TERMS OF REFERENCE FOR COMMITTEES AND DELEGATION ARRANGEMENTS

7.	APPOINTMENTS –

7.1	To elect a Chairman and appoint members of the planning committee
7.2	To elect a Chairman and appoint members of the pavilion committee 
7.3	To elect a Chairman and appoint members of the staffing committee
7.4	To elect a Chairman and appoint members of the Pitstone Recreation Ground Charity committee
7.5	To elect a Chairman and appoint members of the Pitstone Parish Charity committee
7.6	To appoint the parish council representatives to other bodies

8.	REVIEW AND ADOPT STANDING ORDERS 

9.	CLERK’S REPORT – receive any update to the matters arising, for information only (see attached)

10.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

11.	PLANNING MATTERS

11.1	Applications:
13/01014/APP – demolition of existing rear conservatory and replacement single storey rear extension at 19 Warwick Road
13/01190/APP – single storey rear extension incorporating link to existing garage; conversion of garage to living accommodation and infilling existing car port to form garage at 50 Windsor Road
11.2	Decisions:
13/00394/APP – Erection of detached 2 storey dwelling and alteration to existing access on land adjacent to 11 Church Road: permitted (PPC tendered no objections but deferred to AVDC on design) 
11.3	Other:
(a)  Consider any response necessary to Vale of Aylesbury Plan Strategy proposed submission
(b)   13/00007/ENFNOT, APP/J0405/C/13/2191550 Appeal against the Enforcement issued by the Council that without planning permission the change of use of the land from amenity open space land to a private garden land ancillary to the residential dwelling known as 16A Vicarage Road will be held on 11/6/13.

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12.	PITSTONE PARISH CHARITY AND PITSTONE RECREATION GROUND CHARITY

12.1	Consider/approve all actions recommended by the above two charities

13.	PITSTONE PARISH DEVELOPMENT PLANS 

13.1	Leisure development:  Consider ROSPA and Planning update

13.2	Pitstone Development Area:  Consider update and feedback from Parish Charity meetings

14.	PROPERTY ISSUES

14.1	Pavilion: 
a)	Review/adopt updated maintenance schedule
b)	Review/adopt updated emergency plan
c)	Consider funding position for pavilion building maintenance as S106 expires
d)	Consider and approve quotations for pavilion gas supply

14.2	Play Space:  
a)	Consider providing water supply to recreation ground to aid ground keeper - Bob

15.	OTHER ISSUES

15.1	Consider response to Bucks Home Choice consultation
15.2	Consider issues/actions arising from Annual Assembly on 21/3/13
15.3	Consider and approve Annual Risk Assessments
15.4	Consider/approve trustee changes proposed by Pitstone Town Lands Trust and Williamson Trust
15.5	Consider hire of portable skate park during summer holidays

16.	FINANCIAL ISSUES
	
16.1	Consider options for investment/banking of S106 maintenance monies
16.2	Confirm continuation of existing direct debit arrangements for the forthcoming year
16.3	Internal Audit: note the content of the report provided by the internal auditor
16.4	Approve year-end Financial Reconciliation to 28-3-13
16.5	Consider and approve Year End Accounting Statements and Explanation of Variances 2012/13
16.6	Consider and approve the Annual Governance Statement and explanation of charitable holdings 2012/13
16.7	Approve Notice of Electors Rights and advertising duration
16.8	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
16.9	Conduct regular internal controls

17.	REPORTS

17.1	Receive update from London Midlands Train meeting 2/5/13 – Cllr Arney
17.2	Note other reports

EVERYONE IS WELCOME TO ATTEND OUR MEETINGS – YOUR VIEWS ARE IMPORTANT TO US