PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 26 September 2013 at 7.30pm.

(please take note of the new start time)

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  19 September 2013

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

4.	MINUTES - To resolve that the minutes of the parish council meeting held on 22/8/13 be signed as a correct record

5.	CLERK’S REPORT – receive any update to the matters arising, for information only

6.	PARTY IN THE PARK presentation by Mark Roberts, Chair of Pitstone Memorial Hall Committee  on the financial performance of Party in the Park

7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

8.	PLANNING MATTERS

8.1	Applications:
Little Barley End, Aldbury Lane, 13/02288/APP – Construction of a tennis court and perimeter fencing

21 Crispin Field, 13/02522/APP – single storey side and rear extension

8.2	Decisions:
Springfield House, Orchard Way, 12/00774/APP – erection of replacement dwelling and detached garage/workshop: permitted (PPC deferred to AVDC)

Garage House, Marsworth Road, 13/01713/APP – demolition of single storey rear extensions and two storey rear extension: permitted (PPC tendered no objection)

8.3	
Other:
a)	Consider any response to AVDC Consultation on Vale of Aylesbury Plan: Scope of Development Management Policies
b)	Minor amended plans received for 82 Vicarage Road (13/01560/APP), AVDC not consulting.
c)	Receive update on AVDC Development Committee Meeting hearing on 12/9/13 for 82 Vicarage Road (13/01560/APP) demolition of existing side extension and replacement with two storey side extension, attended by Cllr Saintey.   Result: permitted.
d)	Note correspondence from Rydon Homes re land at Rushendon Furlong

9.	PITSTONE PARISH CHARITY AND PITSTONE RECREATION GROUND CHARITY

9.1	Consider/approve actions recommended by the Pitstone Parish Charity
9.2	Consider/approve actions recommended by Pitstone Recreation Ground Charity

10.	PITSTONE PARISH DEVELOPMENT PLANS 

10.1	General/PDA – consider update and determine actions arising
10.2	Skate Park – consider update and approve actions arising
10.3	Play Space – consider update and approve actions arising
10.4	Multi-use ball games area – consider update and determine next steps
10.5	Funding – consider update and determine actions arising

11.	PROPERTY ISSUES

11.1	Play/Open Space:  
a)	Consider providing water supply to recreation ground and associated issues

11.2	Pavilion:  
a)	Consider report submitted by Pavilion Committee and approve issues arising
b)	Note/approve emergency expenditure to replace broken roof tiles

12.	OTHER ISSUES
12.1	Consider/approve youth café issues
12.2	Consider renewal of annual membership to Community Impact Bucks
12.3	Consider clerks hours to close of August 2013
12.4	Consider if wish to hire skate park for additional visit in half term
12.5	Review/adopt annual review of Street Lighting Policy and consider any amendments to maintenance contract 
12.6	Consider/approve articles for forthcoming edition of PPP
12.7	Consider renewal of annual membership to The Chiltern Society (£25)
12.8	Consider any response to HS2 Property Compensation Consultation

13.	FINANCIAL ISSUES	
13.1	Consider annual renewal of insurance cover or new 3 year long term agreement
13.2	Conduct/approve annual review of Financial Regulations
13.3	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
13.4	Conduct regular quarterly and bi-monthly internal controls
13.5	Consider budget monitor to end first half & first draft of 2014/15 budget/discuss projects

14.	REPORTS
14.1	Receive feedback from VAHT garden party on 5/9/3 – Cllr Ginda
14.2	Receive feedback from AVTUG meeting on 10/9/13 – Cllr Arney
14.3	Receive feedback from LAF meeting on 12/9/13 – Cllrs Saintey, Blunt and Stack
14.4	Receive feedback from LAF Young Peoples Meeting on 23/9/13 – Cllr Ginda
14.5	Consider concerns re Sandall Road

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS