PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 28 February 2013 at 7.15pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE				Signed _____________________________
Tel: 01296 660791						Date :  21 February 2013

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

4.	MINUTES - To resolve that the minutes of the parish council meeting held on 31/1/13 be signed as a correct record

5.	CLERK’S REPORT – receive any update to the matters arising, for information only (see attached)

6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
6.1	Consider any response wish to submit to Gypsy & Traveller Needs Consultation

7.	PLANNING MATTERS

7.1	Applications:
13/00212/APP – alteration to garage to create residential accommodation and garage at 95 Windsor Road
13/00394/APP – erection of detached two storey dwelling and alteration to existing access at land adjacent to 11 Church Road
7.2	Decisions:  
12/02843/APP – single storey rear extension to 18 Vicarage Road: permitted (PPC tendered no objections)
7.3	Other:  
13/00007/ENFNOT – Appeal against the Enforcement issued by AVDC that without planning permission the change of use of the land from amenity open space land to private garden land ancillary to the residential dwelling known as 16a Vicarage Road

8.	PITSTONE PARISH DEVELOPMENT PLANS 

8.1	Leisure development:  
a)	Consider update from skate park meeting with AVDC	
b)	Consider update regarding play space revision 
c)	Consider identified tree works on recreation ground and in play area

8.2	Pitstone Development Area: Consider any update from AVDC

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9.	PROPERTY ISSUES

9.1	Pavilion:  
a)	Consider recommendations regarding means of escape
b)     Consider purchase of folding hinged net supports for socketed goals (£205 + VAT)
c)	Approve annual service for fire extinguishers/fire blankets/PATs/Fire Alarm and 5 yearly electrical 
	test plus repair of storage heater
d)	Consider update on hirers & determine pitch closure dates
e)	Confirm procedures for recruiting a replacement caretaker/cleaner for the pavilion
9.2	Allotments:  
a)	Conduct annual review of the Licence to Pitstone Allotment Association and approve for  the next 12 month period 

10.	OTHER ISSUES

10.1	Consider/Approve nominations for further aged street light column replacements
10.2	Consider nominations for Volunteer of the Year, elect winner and approve expenditure
10.3	Consider/approve actions arising from Pitstone Recreation Ground Charity and Pitstone Parish Charity meetings
10.4	Consider plans for  Annual Parish Assembly and approve associated expenditure
10.5	Consider update from Beacon Villages Community Library and approve grant payment for current financial year   
10.6	Youth Café
(a)  	Approve 2 x projectors and 1 x Fifa 13 as no longer able to borrow
(b)	Consider update on table tennis / snooker and approve additional costs
(c)	Note/approve forthcoming invoice for repairs to urinal
10.7	Consider/approve response to Thames Valley Primary Care Agency re 2 x applications for pharmaceutical services in Pitstone/Ivinghoe
10.8	Conduct annual review of Guide to Information Available and associated pricing
10.9	Consider hours undertaken by clerk on leisure redevelopment project
10.10	Consider/approve purchase of second Acronis True Image licence

11.	FINANCIAL ISSUES
	
11.1	Grant Request: Consider grant request towards Party in the Park 2013
11.2	Approve return of £500 grant for Community Plan publishing to Community Impact Bucks
11.3	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 

12.	REPORTS

12.1	Receive update from LAF – Cllrs Saintey, Blunt and Stack

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS, YOUR VIEWS ARE IMPORTANT TO US