PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 29 November 2012 at 7.30pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE				Signed _____________________________
Tel: 01296 660791						Date :  22 November 2012

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

4.	MINUTES - To resolve that the minutes of the parish council meeting held on 25/10/12 be signed as a correct record

5.	CLERK’S REPORT – receive any update to the matters arising, for information only (see attached)

6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

7.	PLANNING MATTERS: 

7.1	Applications:
12/02521/APP – Installation of flue (retrospective) to Haldi, 80 Marsworth Road, Pitstone
12/02576/ACL – application for a lawful development certificate for a proposed single storey rear extension and part garage conversion at 95 Windsor Road
7.2	Decisions/Other:  
12/02051/APP – erection of two storey side and rear extensions and subdivision of dwelling to create two dwellings with parking provision and new access including drop curb at 20 Vicarage Road: permitted (PPC tendered no objection to the application but urged consideration be given to close boarded fence at rear)

8.	PITSTONE PARISH DEVELOPMENT PLANS 

8.1	Leisure development:  consideration of confidential public procurement procedure and all actions arising
8.2	Pitstone Development Area: note meeting with AVDC on 4/12/12

9.	PROPERTY ISSUES

9.1	Pavilion
a)   	Consider additional Fire Risk Assessment points and approve actions arising
b)	Re-consider ball stop netting on balancing pond fence
9.2	Allotments
a)	Approve purchase of 50 replacement saplings for hedge (approx £25)
9.3	Play Space
a)	Consider update on rolling log in Hever Close.   

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10.	OTHER ISSUES

10.1	Youth Cafe:
10.1.1	Approve PATs for youth cafe electrical equipment
10.1.2	Approve tuck-shop proposals for implementation in January 2013
10.1.3	Note that the storage situation has now been resolved, thank you Brookmead
10.1.4	Note AVYFC has been informed about the desired 8pm finish from January
10.2	Agree any response to BCC consultation on priorities for next 5 Years
10.3	Village Magazine: Receive update from joint meeting on 26/11/12 and approve actions arising
10.4	Play Around Parishes: Consider if wish to book for Easter or Summer holidays (cost between £60-£120 per session)
10.5	Consider/approve matters referred by the Pitstone Parish Charity and Pitstone Recreation Ground Charity
10.6	Consider any response to NALC Policy Consultation on improving Local Government transparency
10.7	Consider information supplied regarding AVDC’s proposed treatment of the New Homes Bonus and determine course of action

11.	FINANCIAL ISSUES
	
11.1	Grant Applications: 
a)       Consider donation application from Sue Ryder Nettlebed Hospice in Henley-on-Thames
b)	  Consider grant request of £6,000 from Pitstone Memorial Hall toward Fire Regulation 
	  compliance
c)	  Complete annual review of Grant Awarding Policy and approve 
11.2	Footway to Marsworth:  Consider financial provision in light of revised estimate
11.3	Council Tax: note district councils requirements and central government subsidy (not applicable to parish councils)
11.4	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
11.5	Consider third draft of budget
11.6	Undertake bi-monthly internal audit checks and note any matters arising

12.	REPORTS

12.1	Receive update from LAF on 20/11/12 – Cllrs Stack, Saintey and Blunt
12.2	Receive briefing on HCC Waste Development Framework and approve any recommendations – Cllr Blunt
12.3	Receive update from Memorial Hall Committee meeting and AGM both on 12/11/12, including proposal to clean the pathway between the recreation ground and hall  - Cllr Saintey
12.4	Note 22 street lights currently non-operational in Castlemead, all under control of Taylor Wimpey

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS
YOUR VIEWS ARE IMPORTANT TO US