PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 31 January 2013 at 7.15pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE				Signed _____________________________
Tel: 01296 660791						Date :  23 January 2013

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police (PCSO Paula Boston)

3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

5.	MINUTES - To resolve that the minutes of the parish council meeting held on 3/1/13 be signed as a correct record

6.	CLERK’S REPORT – receive any update to the matters arising, for information only

7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

8.	PLANNING MATTERS

8.1	Applications:
12/02843/APP – single storey rear extension to 18 Vicarage Road, Pitstone.
12/01400/FULL - proposed alterations to Airport Way/Airport Approach Road, infill extensions and alterations to terminal buildings, extensions to existing mid and long term car parks, new taxiway (Foxtrot), extensions to the existing taxiway (Alpha) and aircraft parking aprons (including 6 new stands) and a new multi-storey car park linked to terminal building at Luton Airport

8.2	Decisions:  
12/02521/APP – Installation of flue (retrospective) at Haldi, 80 Marsworth Road, Pitstone: Permitted (PPC tendered no objections)
12/02576/ACL – application for a lawful development certificate for a proposed single storey rear extension and part garage conversion with front infill extension to 95 Windsor Road: Permitted (PPC tendered no objections)

9.	PITSTONE PARISH DEVELOPMENT PLANS 

9.1	Leisure development:  
a)	Note initial meeting with AVDC regarding skate park scheduled for w/c 4/2/13	
b)	Note information regarding play space development and consider the issues arising 
b)	Consider identified tree works on recreation ground and in play area

9.2	Pitstone Development Area: Consider any update from AVDC

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10.	PROPERTY ISSUES

10.1	Pavilion:  
a)	Consider recommendations regarding means of escape
b)     Approve purchase of replacement goal nets/hand wheels/t bolts (approx £126)
c)  	Consider hire request from American scholarship company
d)	Consider request from alternative football club to make the pavilion site their home site next 
	season
10.2	Allotments:  Consider/approve both PAA and PPC charges for 2013/14 
10.3	Playgrounds:  
(a)	Consider quotations for Playground Safety Inspections/training and identify any work wish to carry
         out prior
(b)    Confirm necessary repair of climbing net at Hever Close playground

11.	OTHER ISSUES

11.1	Confirm eligibility criteria met & resolve to adopt Parish Councils General Power of Competence
11.2	Street Lighting
(a)  Note update on Yardley Avenue hammer-head conversion to twin-head column
(b)  Approve nominations for further aged column replacements
(c)  Consider quotations for unmetered street light energy 
11.3	Consider/approve mVAS monthly management proposals + update on Westfield Road
11.4	Consider/approve quotation for grass and hedge cutting in 2013
11.5	Consider nominations for Volunteer of the Year, elect winner and approve expenditure
11.6	Consider/approve actions arising from Pitstone Recreation Ground Charity and Pitstone Parish Charity meetings
11.7	Set date for Annual Parish Assembly, consider topics for presentation and approve expenditure
11.8	Note information regarding portable skate park hire
11.9	Receive update on 2 x footpath projects (Pitstone-Marsworth & B488 T Junction to Windmill Car Park)
11.10	Receive update on new format youth cafe, consider options for pool tables etc and approve storage expenditure
11.11	Consider any action wish to take to celebrate the centenarian in the village
11.12	Consider issues relating to Westfield Road bus stops and resolve to meet associated costs
11.13	Consider working with AVDC to determine ‘Local List’ of buildings/features 

12.	FINANCIAL ISSUES
	
12.1	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
12.2	Quarterly grant consideration
12.3	Conduct Annual review of internal controls and complete the Annual internal audit
12.4	Undertake bi-monthly internal audit checks and note any matters arising

13.	REPORTS

13.1	Note update from Memorial Hall Committee meeting on 14/1/13 – Cllr Saintey
13.2	Note update from AVDC regarding adoption of Phase II open space in Castlemead
13.3	Receive update on Party in the Park 2013 following meeting on 28/1/13 – Cllr Mattey

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS,
YOUR VIEWS ARE IMPORTANT TO US