PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 31 October 2013 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  24 October 2013

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police

3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

5.	MINUTES - To resolve that the minutes of the parish council meeting held on 26/9/13 be signed as a correct record

6.	CLERK’S REPORT – receive any update to the matters arising, for information only (see attached)

7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

8.	PLANNING MATTERS

8.1	Applications:
5 Church Road, 13/02448/APP – Removal of existing attached garage and erection of two storey side and rear extension

8.2	Decisions:
Applestore, Cheddington Road, 13/02067/APP – demolition of existing double garage and erection of an oak framed double garage with storage and hobby room in roof-space: permitted (PPC submitted no objections)

56 Vicarage Road, 13/02552/HPDE – removal of brick-built outbuilding and erection of a single storey rear extension which would extend beyond the rear wall of the original house by 3.3m for which the maximum height would be 3.4m and for which the height of the eaves would be 2.4m: Prior approval given (householder general permitted development order – AVDC not consulting.  Prior planning application 13/01338/APP refused).

Little Barley End, Aldbury Lane, 13/02288/APP – construction of tennis court & perimeter fencing: permitted (PPC submitted no objection)

8.3	Other:
a)	Approve expenditure to attend Chiltern Society Planning Conference for R Saintey

9.	PITSTONE PARISH CHARITY : Approve actions recommended by the Pitstone Parish Charity

10.	PITSTONE PARISH DEVELOPMENT PLANS 

10.1	General/PDA – consider update and determine actions arising
10.2	Skate Park – consider update 
10.3	Play Space – consider update and approve actions arising
10.4	Multi-use ball games area – consider update
10.5	Funding – consider update and determine actions arising

11.	PROPERTY ISSUES

11.1	Play/Open Space:  
a)	Approve quotation for tree works this autumn
b)	Approve cost for Cllr Saintey & Clerk to attend Playground Inspection Training

11.2	Pavilion:  
a)	Approve expenditure to repair emergency light outside central door, roof tiles & guttering
b)	Conduct annual review of Emergency Plan

12.	OTHER ISSUES
12.1	Confirm meeting dates for December 2013 and all 2014
12.2	Consider Youth Café update and actions arising
12.3	Consider if wish to make a donation to British Legion in lieu of fresh wreath
12.4	Consider any response to BCC budget consultation questionnaire
12.5	Consider booking free dog micro-chipping event with Dogs Trust
12.6	Approve expenditure to cut hedge at Pitstone Hill car park
12.7	Consider additional dog bins at junction Rushendon Furlong/Marsworth Road 
12.8	Note emergency expenditure to tend broken bus shelter glass opposite Masons
12.9	PPP 100th edition in February 2014, consider any content/changes
12.10	Consider/approve renewal of annual subscription to Local Councils Update
12.11	Consider any response to Thames Valley Primary Care Agency re Application offering unforeseen benefits at Little Rothschild House Surgery, 71 Marsworth Road
12.12	Note advised change to employment terms and conditions
12.13	Street Lighting:
(a)	Conduct/approve annual review of Street Lighting Policy
(b)	Consider/approve renewal of maintenance contract with OLS
12.14	Consider if wish to purchase any 1 tonne grab bags of salt from BCC
12.15	Consider if wish to respond to AVDC draft Housing & Homelessness Strategy consultation
12.16	Consider if wish to book Play Around Parish sessions for Easter/Summer holidays 2014

13.	FINANCIAL ISSUES	
13.1	Quarterly Grant/Donation Requests
Consider donation requests from Sue Ryder for Nettlebed Hospice and Aylesbury Vale Dial-a-Ride
13.2	Note Quarterly VAT Return submitted to HMRC
13.3	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
13.4	Conduct regular bi-monthly internal controls
13.5	Consider second draft of 2014/15 budget & associated precept request

14.	REPORTS
14.1	Consider latest mVAS data
14.2	Note current transport issues with TfB
14.3	Note launch date for Pitstone Community Film Club
14.4	Receive feedback from Chiltern Conservation Board Planning Conference on 9/10/13 – Cllr Saintey
14.5	Receive feedback from BVC Library AGM on 19/10/13 – Cllr Arney
14.6	Receive feedback from Memorial Hall AGM/committee meeting on 11/11/13 – Cllr Saintey