PITSTONE PARISH COUNCIL PAVILION COMMITTEE
Minutes of the Pavilion Committee Meeting 
held on 18 March 2013 at the pavilion, starting at 7.30pm

PRESENT:	Cllr Saintey (Chairman), Cllr Blunt, John Groom (Ground Keeper), Kirk Rogers (JFC), Robert Culley (I&PUCC), Daryl Masters (JFC) and David Frankum (I&PUCC), Laurie Eagling (clerk).
APOLOGIES:	Cllr Ginda, Bob Beasley (P&IU Snr), Stuart Plenty (P&IU Snr) Jay Adlem (P&IU Snr) & Mark Roberts (P&IU Snr)

P25/12	ATTENDANCE AND APOLOGIES - See above.    In light of the fact that there were only two members of council and therefore the quorum was not met, the following points were made for information only and no resolutions were made.

P26/12	QUESTIONS FROM THE PUBLIC – None present.

P27/12	DECLARATIONS OF INTEREST – None declared.

P28/12	APPROVE MINUTES OF LAST MEETING 	
The minutes of the previous meeting held on 15 October 2012 were approved as a true and correct record, with one amendment to stipulate that cricket will be played on the recreation ground every Saturday and every other Sunday, not ‘nearly every weekend’.  The Chairman was duly authorised to sign them and initial the amendment.

P29/12	CLERKS REPORT – noted, see attached

P30/12	COMMITTEE MEMBERSHIP
No members of the Senior Football Club were present, so this item will carry over to the next meeting.

P31/12	GROUND KEEPERS REPORT

1.	General Update
Ground showing improvement.  Treated with sulphur to lower PH level.   Soil will be tested again in the spring but now moving towards neutral as worms are now evident.   Main problem remains that the top surface is uneven and needs extensive works this summer, especially the junior pitch.

2.	Pitch renovation
Needs at least 80 tonnes of top dressing plus seeding during May to get the optimal time for the grass seed to take & begin to root before the hot weather arrives and puts the seed under stress.

JFC has been able to relocate their presentation day to Brookmead School to enable the renovation work to commence by mid May.   Work agreed to commence on larger pitch w/c 13/5/13 and smaller pitch the week after (to allow the last JFC matches to be played on the smaller pitch).

3.	Net supports / access to goal mouths
The provision of these net supports will avoid pegs getting caught in mower, deter players from practicing in the goal mouths pre-match (because the net can be lowered at the last minute) and will enable mowing and white lining.

P32/12	MAINTENANCE UPDATE
The hand-wheels still need replacing.  Daryl Masters will assist.   It was noted that goal wheels would be beneficial but these cost £500 per goal set so aren’t financially viable.

P33/12	FIRE REGULATION COMPLIANCE UPDATE
The kitchen door needs to be replaced with a push bar operation to meet emergency escape legislation.   The central door, as it enters inwards, must be secured open during the hire period.   Amendments will be carried out shortly.    No ramp is necessary until building works are planned.

P34/12	HIRE CHARGES FOR 2013/14 SEASON AND HIRER UPDATE
JFC need to fix their rates in May, so need confirmation by the end of April.   Tring Royals made an initial approach to use the pavilion facilities, but have not confirmed their booking.    PI&CU are only likely to field one team next year and the name may need to change.

P35/12	POTENTIAL SITE DEVELOPMENT
Cricket Club commenced work to get Club Mark accredited, but will take 12-18 months.   The football club and the cricket club have requested another meeting with the charity to try and push a lease on the land forward.   Hope to have a date within the next 2-4 weeks.

The JFC expressed an interest in taking over the pavilion site as a sole owner, but with assistance from the parish council, as a first step towards a longer term plan to extend the facilities into the charity land & accommodate the cricket club as well.

P36/12	REPORTS
See clerks report.
Sub-meter will be installed before the summer.  The Cricket Club are still reviewing the installation of water supply to the recreation ground.
	
P37/12	DATE OF NEXT MEETING
	Monday 8 July at 7.30pm at the pavilion.

P38/12	CLOSURE OF THE MEETING 
	There being no further business to be transacted, the chairman closed the meeting at 9.05pm.

Signed:    ________________________________________		Date: ______________________

                Chairman