PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 24 April 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  13 April 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police (PCSO P Boston)
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 27/3/14 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	PLANNING MATTERS
8.1	Applications:
a)	99 Crispin Field, 14/00488/APP, two storey and single storey rear extension and insertion of 12 rooflights.  Conversion of roofspace over garage and conversion of loft into habitable accommodation.
b)	Orchard Farm, Cheddington Road, 14/00731/ALB, formation of new internal opening to landing from stairwell at first floor level, infill existing opening and move top 3 stairs.
8.2	Decisions: 
a)	Land off Cheddington Road, 13/02942/AOP, Application for outline planning permission with all matters reserved except means of access for erection of 5 residential dwellings and associated parking: Refused (PPC opposed)
b)	27 Chequers Lane, 14/00233/ACL, lawful development certificate for proposed single storey side and rear extension: Certificate issued, permitted development (PPC tendered no objection, but asked that comments of neighbour be considered)
c)	51 Cheddington Road, 14/00166/APP, 2 storey and single storey rear extensions and front porch alteration: Approved (PPC tendered no objections)
8.3	Other:
a)	VALP:Consultation on the scope of the new plan – consider any submission
b)	Land at Glebe Close/Rushendon Furlong, 13/03491/AOP, Outline application for 40 houses – referred to Strategic Development Committee meeting for consideration on 30/4/14 1pm (to be confirmed by AVDC)
c)	Note outcome following review of officer delegated powers & attendance at planning committee meetings

9.	PROPERTY ISSUES
9.1	Pavilion: 
a)	Consider update from Pavilion Committee Meeting and implications for future sports development at pavilion and on recreation ground in Pitstone
b)	Consider/approve recommended Hire Rates for 2014/15 season
c)	Consider update on proposed car boot sales
d)	Approve quotation to service Fire Equipment at pavilion 
9.2	Allotments: Note updates to mounds and tenancy information
9.3	Play and Open Space: 
a)	Consider playground inspection reports and identified issues
b)	DDA bi-annual consultation to be included in next PPP

10.	PITSTONE RECREATION GROUND CHARITY ISSUES
10.1	Consider granting request for financial support towards provision of water to recreation ground
10.2	Note resolution by Recreation Ground Charity regarding appropriation of income

11.	OTHER ISSUES
11.1	Finalise arrangements for Annual Assembly on 13/5/14
11.2	Consider if wish to hold a Volunteer Evening for youth café volunteers & potential timings
11.3	Consider/approve renewal of annual membership to BALC/NALC/LCR £412.96
11.4	Consider Parish Path Clearance Scheme legal agreement from BCC
11.5	Note update on defibrillators
11.6	Note recommendation for footway budget submitted to Cllr A Davies
11.7	Employment Issues
a)	Election to fill vacancy for the office of Parish Councillor
b)	Note actions to close 2013/14 payroll and commence 14/15 payroll

12.	PITSTONE PARISH DEVELOPMENT ISSUES 
12.1	Consider any actions arising from update provided by Pitstone Parish Charity
12.2	Review position on skate park procurement

13.	FINANCIAL ISSUES
13.1	Grant & Donation requests:
a)	Consider & approve donation request (£15) from AVALC
13.2	Consider alternative internal audit quotations
13.3	Year End Accounting:
a)	Consider/approve treatment of PPP advertising revenues
b)	Consider/approve treatment of Castlemead play space S106 accounting
c)	Consider/approve treatment of pavilion & grounds maintenance S106 accounting
d)	Consider year end position vs budget
e)	Consider first drafts of all year-end report & accounts
13.4	Consider the Repeal of Section 150(5) of Local Government Act 1972 and associated implications.
13.5	Note quarterly VAT return
13.6	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/year-end reconciliation/debtor/creditor information for the month 
13.7	Conduct all necessary internal controls

14.	REPORTS
14.1	Consider feedback from Portable Skate Park & Play around the Parishes
14.2	Receive feedback from LAF Priorities Workshop held on 23/4/14
14.3	Note other reports detailed in Clerks Report

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS
AND YOUR VIEWS ARE IMPORTANT TO US