PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 31 July 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  24 July 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police (PCSO Dodson)
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 26/6/14 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	PLANNING MATTERS
8.1	Applications: 
a)	19 Pitstone Green Cottages, The Green, 14/01920/ATP, reduce one Hornbeam by 15%
b)	Land off Station Road, Ivinghoe (but affects part of rear of Rushendon Furlong, Pitstone), 14/02002/AOP, outline application with access to be considered and all other matters reserved for the erection of up to 70 residential units and associated infrastructure – NB  This application has only just been lodged with AVDC, it will not be discussed in depth by the parish council until 21/8/14 meeting to allow sufficient time to consider all the documentation
c)	Great Seabrook Farm, Ivinghoe, 14/01572, solar photovoltaic farm – outside the parish boundary but consider if any comments appropriate
8.2	Decisions:
a)	The Long House, Albion Road, 14/01005/APP, Single Storey rear extension and raising of roofline to provide a new mansard roof with additional accommodation at first floor level (PPC tendered no objection): Householder refused
b)	161 Windsor Road, 14/01313/APP, removal of conservatory and erection of single storey rear extension (PPC tendered no objection): Householder permitted
8.3	Other:
a)	Receive feedback from Cheddington Neighbourhood Planning Meeting 24/7/14 – Cllrs Blunt and Brooks

9.	PITSTONE RECREATION GROUND CHARITY AND PITSTONE PARISH CHARITY
9.1	Consider report and feedback from Pitstone Recreation Ground Charity
9.2	Consider report and feedback from Pitstone Parish Charity

10.	SPORTS, LEISURE AND PLAY ISSUES
10.1	Play and Open Space:
a)	Accept quotation for tree works prior to play space installation
10.2	
Pavilion: 
a)	Note update on expansion chamber replacement
b)	Consider if wish to renew annual service contract for Lochinvar water heater
c)	Note update on pavilion advertising 
d)	Note date for meeting regarding pavilion site redevelopment plans
e)	Consider quotations for bi-annual legionella risk assessment
f)	Annual review of licence with South Beds Driving
g)	Conduct/approve annual review of Fire Risk Assessment & Health & Safety Policy
h)	Note extended hire of pavilion car park by Safran
i)	Consider/note P&IJFC hire requests for the forthcoming season
10.3	Potential purchase of leisure land by recreation ground:
a)	Note update from the District Valuer
b)	Consider offering to register as Centenary Field by Deed of Dedication with Fields in Trust
10.4	Sports/Leisure Development:
a)	Consider proposals submitted by the Cricket Club
b)	Note updates on both projects
10.5	Allotments: 
a)	Consider/approve amendment to future tenancy terms & conditions

11	OTHER ISSUES
11.1	BCC Devolved Services: consider update and offer from AVDC to act as cluster co-ordinator and update on other options
11.2	Plantlife Road Verge Campaign: consider writing to TW re Westfield Road
11.3	Recording of meetings: consider proposal
11.4	Youth Café: 
a)	Note AVYFC donated new skate ramp to youth café
b)	Approve purchase of 2 extra storage boxes 
c)	Consider/approve alternative token of gratitude to volunteers
d)	Note volunteer and year 6 position
11.5	Consider if wish to vote for appointment of replacement parish member to Chilterns AONB Conservation Board
11.6	BCC Consultation on Statement of Community Involvement in Minerals & Waste Local Plan
11.7	Consider dogs on leads initiative

12.	FINANCIAL ISSUES
12.1	Consider implications of NatWest closing all Bonus Saver accounts
12.2	Note quarterly VAT return submission
12.3	Conduct quarterly review of grant applications
12.4	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
12.5	Conduct all necessary internal controls

13.	REPORTS
13.1	Note final recommendation of Boundary Commission: 2 member ward for Pitstone/Ivinghoe/Cheddington
13.2	Feedback from Party in the Park 2014 – S Mattey
13.3	Note other reports detailed in Clerks Report

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS