PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 27 March 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  20 March 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 27/2/14 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
7.	PLANNING MATTERS
7.1	Applications:
a)	82 Vicarage Road, 14/00423/APP, Demolition of existing side extension and replacement with two storey side extension and replacement single store rear extension (amendment to planning permission 13/01560/APP)
b)	3 Queen Street, 14/00565/ACL, application for lawful development certificate for a proposed use to convert the existing garage into living accommodation and insertion of a bay window.
c)	22 Vicarage Road, 14/00634/APP, single storey rear extension
7.2	Decisions:  
a)	48 Vicarage Road, 13/03548/APP, demolition rear conservatory and single storey extension and replacement with single storey rear extension with lantern rooflight: permitted (PPC tendered no objections)
7.3	Other:
Land to the Rear of Glebe Close, 13/03491/AOP, application for outline planning permission with all matters reserved except means of access for the erection of 40 residential dwellings together with new access, associated parking, on-site play area and informal open space and attenuation pond.  Minor amended plans circulated by AVDC.  Not consulting.  For information only.

8.	PROPERTY ISSUES
8.1	Pavilion: 
a)	Note Business Rates 2014/15 set by AVDC at zero
b)	Conduct/approve annual review of Health & Safety Risk Assessment 
c)	Note hire of car park to Safran during current IT works to alleviate Westfield Road parking problems
d)	Consider/approve purchase of wheels for full sized free standing goals (£226)
e)	Note pavilion committee & rate review meetings were postponed until 31/3/14
f)	Consider any update on proposed car boot sales
8.2	Allotments:
Approve payment of transfer of PAA subs to PAA
8.3	BCC Land at The Crescent:
Consider and approve the revised documentation submitted by BCC in respect of fence erected by the owner of 26 The Crescent

Page 2

9.	OTHER ISSUES
9.1	Consider if wish to enter Best Kept Village competition (£15)
9.2	Consider submissions for Spring edition of PPP
9.3	Consider if wish to hire portable skate park in May half term (£60ph)
9.4	Approve and sign annual assembly agenda
9.5	Approve costs re Marsworth Road mVAS site opposite Albion Road
9.6	Employment Issues
a)	Note local authorities are not able to claim NI Employment Allowance
b)	Note Clerks annual appraisal has been undertaken
c)	Approve Clerks incremental grade increase from 1/4/14
d)	Consider/approve clerks hours for the period Oct-March
e)	Review telephone facilities for council
f)	Note end of year payroll submission made to HMRC
9.7	Consider submitting response to Boundary Commission Review for Aylesbury Vale
9.8	Consider/approve renewal of annual subscription to SLCC (£147)

10.	PITSTONE PARISH DEVELOPMENT ISSUES Consider actions arising from update

11.	FINANCIAL ISSUES
11.1	Consider and approve Chairman’s expenses for the financial year
11.2	Grant requests:
a)	Consider & approve grant request by Pitstone Church re Festival in May
b)	Consider/approve grant to BVCL of £2,250
11.3	Consider feedback from Accounts & Finance training & approve matters arising
11.4	Consider the Repeal of Section 150(5) of Local Government Act 1972 and associated implications:
a)	Consider/approve move towards electronic banking
b)	Consider/approve new Financial Regulations
c)	Consider/approve amendments to bank mandates
11.5	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor information for the month 
11.6	Top line summary of the year-end figures
11.7	Conduct bi-monthly and quarterly internal controls

12.	REPORTS
12.1	Consider feedback from TfB Think Community conference 7/3/14 – Cllr Saintey/Clerk
12.2	Receive feedback from Community Buildings Forum at Padbury on 21/3/14 – Cllr Saintey/Clerk
12.3	Note other reports detailed in Clerks Report

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS
YOUR VIEWS ARE IMPORTANT TO US