PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 27 November 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  20 November 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police, PCSO Dodson
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 23/10/14 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only

7.	NEIGHBOURHOOD DEVELOPMENT PLAN
7.1	Receive update from Chair of Pitstone NDP Steering Group, Tony Clare
7.2	Pitstone’s Neighbourhood Area definition approved
7.3	Confirm Terms of Reference to NDP Steering Committee
7.4	Note completed Declarations of Interest
7.5	Consider/approve revisions to CIB/RCOH agreement
7.6	Approve Bridging Grant application
7.7	Approve budget provision for 2014/15 and 2015/16
7.8	Note report regarding Quarry 1 

8.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

9.	PLANNING MATTERS
9.1	Applications: 
a)	Land at Church Road, Ivinghoe, 14/03101/ATP – work on one Chestnut tree by National Trust on the parish boundary between Pitstone & Ivinghoe in the Pitstone Windmill car park
b)	5 Rowland Close, 14/03219/APP – single storey rear extension and formation of front canopy
c)	35 Chequers Lane, 14/03208/ACL – single storey side and rear extension 
9.2	Decisions:
a)	The Coach House  Erlegh Manor Vicarage Road, 14/01253/APP, Change of use of office building to create new detached house including alterations to existing access:  AVDC approved (PPC tendered no objections).
9.3	Other:
a)	Consider access requirements for AVDC Consultee Access

10.	PITSTONE DEVELOPMENT AREA
10.1	Consider latest update regarding Pitstone Development Area & MUGA
10.2	Note unable to negotiate with Parish Charity regarding ‘leisure’ land until the PDA has been granted planning permission and disposed delaying skate park & play space 6m.
10.3	Consider financial statement from Horwood & James

11.	SPORTS, LEISURE AND PLAY ISSUES
11.1	Pavilion: 
a)	Note Envirologistics folded and consider requests from two new teams
b)	Consider PRS request for access to toilets for their security guard
c)	Consider results of Legionella Bi-Annual Risk Assessment
d)	Consider matters arising from redevelopment meeting on 13/11/14 
e)	Consider matters arising from Tring Town’s ambition to move to Molten Spar Div 2 Step 7 next season

11.2	Allotments: note updates from PAA

11.3	Sports/Leisure Development:
a)	Cricket – No update from I&PUCC
b)	Football/Other Sport – discussed under Pavilion Redevelopment
c)	Play Space/Skate Park – discussed under PDA
d)	MUGA – discussed under PDA

12	OTHER ISSUES
12.1	BCC Devolved Services: Consider update from BCC & AVDC
12.2	Set council meeting and Annual Assembly dates for 2015
12.3	Consider Play around Parish Proposition for 2015
12.4	Consider update on roundabout/village beautification
12.5	Youth Café:   Consider any update following discussions with Brookmead
12.6	Castlemead Street Lighting: note update re Phase V, and Phase I-IV

13.	FINANCIAL ISSUES
13.1	Consider donation request from Aylesbury Vale Dial-a-Ride
13.2	Receive feedback from Quotes, Contracts & Tendering Course – Clerk
13.3	Confirm payment date for December salary/urgent payments
13.4	Consider third draft of budget & review of salary budget for 2015/16
13.5	Note feedback from AVDC Parish Precept workshop - Clerk
13.6	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
13.7	Conduct all necessary internal controls

14.	REPORTS
14.1	Receive feedback from Chilterns Forum – Cllr Arney
14.2	Receive feedback from Pitstone Memorial Hall Charity meeting – Cllr Mattey
14.3	Receive feedback from Party in the Park meeting – Cllr Mattey
14.4	Receive feedback from LCPLG 30/10/14 – Cllrs Saintey & Hawkins
14.5	Receive feedback from LAF – Cllrs Saintey, Blunt and Stack

The public and press are welcome at our meetings
Your views are important to us
We look forward to seeing you there