PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 23 October 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  16 October 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 25/9/14 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	PLANNING MATTERS
8.1	Applications: 
a)	Land at Great Seabrook Farm, Horton Road, Ivinghoe, 14/01572/APP – amended proposal removing northern field & clarifying planting plan
8.2	Decisions:
a)	8 Castle Close, 14/02207/APP, Conversion of part of an existing integral garage into living accommodation:  AVDC permitted (PPC tendered no objections).
8.3	Other:
a)	Receive feedback from Chilterns Conservation Board Annual Chilterns Planning Conference – Cllr Saintey
b)	Receive feedback from AVDC VALP Parish Council Forum on 16/10/14 – Cllr Ginda

9.	NEIGHBOURHOOD DEVELOPMENT PLAN
9.1	Consider any revisions to CIB/RCOH agreement
9.2	Consider feedback from inception meeting with volunteers / CIB / AVDC

10.	PITSTONE DEVELOPMENT AREA
10.1	Consider update from Kirkby & Diamond / Bidwells & AVDC regarding PDA
10.2	Consider draft Heads of Terms from Bidwells relating to inclusion within PDA of Parish Council owned land at the rear of Pitstone Memorial Hall car park for redevelopment as a multi-use games area
10.3	Consider draft Conditional Contract from Pitstone Parish Charity relating to land previously licenced to Pitstone Recreation Ground Charity

11.	SPORTS, LEISURE AND PLAY ISSUES
11.1	Pavilion: 
a)	Consider request for signage at pavilion by South Beds Driving
b)	Conversion of small area of car park from grass to shingle by South Beds Driving
c)	Consider results of Legionella Bi-Annual Risk Assessment
d)	Consider initial proposals regarding pavilion site redevelopment and options for other uses of site
e)	Annual review of Emergency Plan

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11.2	Allotments: Consider review of perimeter fencing
11.3	Sports/Leisure Development:
a)	Cricket – Note update on funding and proposed initial water system.  Update from I&PUCC not anticipated until after their November AGM
b)	Football/Other Sport – discussed under previous Pavilion Redevelopment item
c)	Play Space – no progress as Parish Charity refuse to grant permission to use land
d)	MUGA – discussed under previous PDA agenda item

12	OTHER ISSUES
12.1	BCC Devolved Services: BCC postponed next meeting until November
12.2	DBC Consultation on Site Allocations: consider any response required
12.3	Consider length of additional hedgerow on recreation ground – Cllrs Arney & Stack
12.4	Consider provision of a Christmas Tree on the recreation ground – Cllrs Hawkins & Arney
12.5	Consider clerks hours over last 6 months & any amendment required to standard hours
12.6	Youth Café:   Consider any update following discussions with Brookmead
12.7	Local Government (Transparency) Order 2014: Consider implications
12.8	mVAS Service Contract: consider if wish to enter into a service contract now warranty expired

13.	FINANCIAL ISSUES
13.1	BCC Budget Consultation: consider any response required
13.2	Note Q2 VAT return submitted
13.3	Consider any action against debtors: AMB Decorate and Murrays Cleaning Services
13.4	Consider annual donation to Royal British Legion in lieu of fresh wreath
13.5	Consider second draft of budget for 2015/16
13.6	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
13.7	Conduct all necessary internal controls

14.	REPORTS
14.1	Receive feedback from BCC TfB Think Community Seminar – Clerk
14.2	Receive feedback from Pitstone Memorial Hall Charity meeting – Cllr Mattey
14.3	Receive feedback from Party in the Park meeting – Cllr Mattey
14.4	Receive feedback from Bucks Playing Field Association AGM on 6/10/14
14.5	Unmetered electricity inventory updated by Network Power and submitted to Eon
14.6	Resident lodged formal complaint with Thames Valley Police regarding tenant farmer on Westfield Road leaving mud from tractor wheels up foot & cycle path
14.7	Note previously circulated mVAS data for Marsworth Road and Vicarage Road

EVERYONE IS WELCOME TO ATTEND OUR MEETINGS
YOUR VIEWS ARE IMPORTANT TO US