PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 25 September 2014 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  18 September 2014

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 21/8/14 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
7.	PLANNING MATTERS
7.1	Applications: 
a)	Land at Great Seabrook Farm, Horton Road, Ivinghoe, 14/01572/APP – proposed solar farm application amendment to remove the northern field (3 members of DLP Ltd to present revised submission excluding northern field, plus Cllr Richardson to provide feedback from site visit)
7.2	Decisions:
a)	19 Pitstone Green Cottages, The Green, 14/01920/ATP, reduce one hornbeam by 15%: AVDC permitted (PPC tendered no objections).
7.3	Neighbourhood Plan:
a)	Application to define our neighbourhood as the Parish of Pitstone submitted to AVDC
b)	Consider Call-for-Sites information released by AVDC
c)	Receive feedback following CIB briefing on streamlined process 23/9/14 and approve next steps including councillor involvement
d)	Approve initial leaflet calling for volunteers
7.4	Other:
a)	Note AVDC no longer issuing paper copies of planning applications
b)	Consider Call-for-Sites information published by AVDC
c)	Approve attendance by Cllr Saintey at Chilterns Conservation Board Annual Chilterns Planning Conference

8.	1ST IVINGHOE AND PITSTONE SCOUT GROUP – Keith Steers, Group Scout Leader
8.1	Consider grant request towards camping equipment
8.2	Consider new building request

9.	PITSTONE DEVELOPMENT AREA
9.1	Consider response from Pitstone Parish Charity regarding the council’s offer to purchase adjoining recreation land
9.2	Consider response from joint land owners regarding land at rear of hall car park/potential MUGA
9.3	Consider response from joint landowners regarding progress with PDA

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10.	PITSTONE RECREATION GROUND CHARITY 
Consider report and approve recommendations from Pitstone Recreation Ground Charity relating to the recreation ground and the cricket club proposals

11.	SPORTS, LEISURE AND PLAY ISSUES
11.1	Pavilion: 
a)	Note additional JFC training bookings 
b)	Consider results of Legionella Bi-Annual Risk Assessment
c)	Consider initial proposals regarding pavilion site redevelopment and approve cost to update topographical survey
d)	Review committee structure
e)	Note Hirers Confirmation issued to all clubs with reminder to practice evacuation
11.2	Sports/Leisure Development:
a)	Cricket – discussed under previous Recreation Ground Charity agenda item
b)	Football/Other Sport – discussed under previous Pavilion Redevelopment agenda item
c)	Play Space – no progress as Parish Charity refuse to grant permission to use land
d)	MUGA – discussed under previous PDA agenda item

12	OTHER ISSUES
12.1	BCC Devolved Services: consider response to BCC following local parish meeting
12.2	Potential Public Transport Contribution: consider possible options
12.3	Youth Café:   
a)	Consider necessity for parish council to be present each week
b)	Note update re container/light
c)	Consider DBS/CRB renewal cycle
d)	Approve renewal of lettings agreement with Brookmead School
12.4	Landscaping/Beautification: Consider update from BCC TfB and options
12.5	BCC Countywide Parking Guidance (draft) Consultation: consider any response
12.6	Village Magazines: consider any articles for inclusion
12.7	Quotes, Contracts & Tendering: approve clerks attendance on course
12.8	Annual Chilterns Forum: approve attendance for Cllr Arney
12.9	Footpath to Marsworth: note response from Marsworth parish council and approve next steps
12.10	Parish Online: approve annual renewal
12.11	The Chiltern Society: consider/approve annual renewal + method + whether wish to give additional donation
12.12	Portable Skate Park: consider/approve hire of skate park in October half term

13.	FINANCIAL ISSUES
13.1	Approve renewal of annual insurance policy 
13.2	Note completion of external audit, statutory notice display & associated fee
13.3	Second quarter budget monitor and initial proposals for 2015/16 budget
13.4	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
13.5	Conduct all necessary internal controls

14.	REPORTS
14.1	Receive feedback from LAF 4/9/14 – Cllrs Saintey, Blunt & Stack
14.2	Note road closures notified by TfB: Cheddington Road 5 days between 07.00 & 19.00 during 13/10/14-7/11/14 and Lower Icknield Way from Wingrave Road to Cheddington Road for 6 nights between 19.30-06.00 between 15/9/14-10/10/14
14.3	Brookmead school arranging the clearance of Whistlebrook on 29/11/14, appealing for volunteers
14.4	Councillor B Blunt promoted to Chair of Brookmead governors
14.5	Receive feedback from Royal British Legion lunch 14/9/14 – Cllr Brooks
14.6	Note update re street lighting policy/contract

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND OUR MEETINGS