PITSTONE PARISH COUNCIL
Minutes of the Annual Parish Council Meeting held on 29 May 2014 
In the meeting room at the Memorial Hall, starting at 7.00pm and 
concluding at 9.50pm

18/14	ELECTION OF A CHAIR AND VICE CHAIR

There being no other nominations, Councillor Robert Saintey, is duly elected unopposed to the role of Chair of the Parish Council.   Councillor Saintey thereafter signed the Declaration of Acceptance of Office, which was certified by the Clerk.

There being no other nominations, Councillor Ben Blunt, is duly elected unopposed to the role of Vice Chair of the Parish Council.

19/14	ATTENDANCE AND APOLOGIES
	
PRESENT:  Cllr Saintey (Chair), Cllr Mrs Arney, Cllr Mrs Stack, Cllr Mrs Hawkins, Cllr Nicholls and Cllr Ginda.   Clerk: Laurie Eagling.    
2 members of the public (residents of The Long House) in attendance for the item on associated planning.
APOLOGIES:  Cllr Richardson (work commitment), Cllrs Mattey, Blunt and Brooks (holiday).

20/14	QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS:  

No questions were tabled from the public gallery.    

21/14	DECLARATIONS OF INTEREST:  

•	All councillors have an interest in the charity actions as the council as a corporate body is trustee of the Recreation Ground Charity and Pitstone Parish Charity. 
•	Cllr Saintey declared a pecuniary interest in the two items relating to the Memorial Hall Charity, for which he is a trustee (on behalf of the parish council).  Dispensation already exists for councillors to speak on behalf of positions to which they have been appointed on behalf of the council, but Cllr Saintey abstained from all voting relating to both issues.
•	Cllrs Nicholls & Arney abstained from voting on the issues relating to sports/leisure development as these may conflict with the aims of the Parish Charity.

22/14	MINUTES OF THE MEETING held on 24 April 2014

	It was RESOLVED that the draft minutes of the Pitstone Parish Council meeting held on 24 April 2014 were a true and accurate record.  The Chairman was authorised to sign them on behalf of the council.

23/14	PLANNING MATTERS

	It was RESOLVED to move the Planning Matters to the next item on the agenda, so that comments could be taken from the residents in attendance.  All planning applications are posted to the parish council website (to the ‘news’ section as well as within the agenda section), Facebook page and Twitter feed.  This is in addition to the standard neighbour notification program and notice-board announcements.

1)	Applications: 

a)	The Long House, Albion Road, 14/01005/APP, single storey rear extension and raising of roofline to provide a new mansard roof with additional accommodation at first floor level.  No objections were received from other residents as a result of the publicity.  2 neighbours had verbally expressed support.  After consideration of the application, the parish council RESOLVED to advise AVDC that they had no objection to the application.
b)	The Coach House, Erlegh Manor, Vicarage Road, 14/01253/APP, change of use of office building to create new detached house including alterations to existing access.  No objections were received from other residents as a result of the publicity.  After consideration of the application, the parish council RESOLVED to advise AVDC that they had no objection to the application.
c)	
161 Windsor Road, 14/01313/APP, removal of conservatory and erection of single storey rear extension.  No objections were received from other residents as a result of the publicity.  After consideration of the application, the parish council RESOLVED to advise AVDC that they had no objection to the application.
d)	3 Queen Street, 14/01383/APP, conversion of existing garage into habitable room including insertion of bay window to front.  No objections were received from other residents as a result of the publicity.  After consideration of the application, the parish council RESOLVED to advise AVDC that they had no objection to the application.

2)	Decisions: 

a)	3 Queen Street, 14/00565/ACL, application for lawful development certificate for a proposed use to convert the existing garage into living accommodation and insertion of window.   Minor amended plans also circulated, AVDC not consulting: Certificate issued (PPC tendered no objections)
b)	22 Vicarage Road, 14/00634/APP, single storey rear extension: Householder approval (PPC tendered no objections)
c)	99 Crispin Field, 14/00488/APP, two storey and single storey rear extension and insertion of 12 roof lights.  Conversion of roof space over garage and conversion of loft into habitable accommodation: Permitted (PPC tendered no objections)
d)	Orchard Farm, Cheddington Road, 14/00731/ALB, formation of new internal opening to landing from stairwell at first floor level, infill existing opening and move top 3 stairs: Listed Building Consent granted (PPC tendered no objections).

3)	Other:

a)	Chiltern Conservation Board Planning Training 
It was RESOLVED to approve the cost of £30.00 (£15pp) for Cllrs Saintey and Brooks to attend the above on 3/7/14 in Whipsnade.
b)	Land to the Rear of Glebe Close & Rushendon Furlong, 13/03491/AOP, application for outline planning permission with all matters reserved except means of access for the erection of 40 residential dwellings together with new access, associated parking, on-site play area and informal open space and attenuation pond.  Minor amended plans circulated by AVDC.  AVDC not consulting.  AVDC advise that this is likely to be referred to Strategic Development Committee meeting for consideration possibly on 18 June tbc.

The two members of the public then left the meeting.

24/14	Terms of Reference AND DELEGATION ARRANGEMENTS

	It was RESOLVED to adopt the following Terms of Reference and Delegation Arrangements:

Planning Committee – meet on an ad-hoc basis only if matters can’t be accommodated within the full council meeting timeframe.  The committee has full authority to advise AVDC on the outcome of their decision.  Meetings must be open to the public and advertised in the same manner as a council meeting.  The committee has no spending power.

Pavilion Committee – has authority to manage the pavilion and grounds on a day-to-day basis, taking advice from external representatives on the committee as necessary.  Meetings must be open to the public and advertised in the same manner as a council meeting.  The committee has only minimal spending power and all items of major expenditure or of a strategic nature must be referred back to full council.

Staffing Committee – only convenes when necessary.  Meetings must be advertised in the same manner as a council meeting but public may be excluded for privacy reasons.  The committee has no spending power.

	Pitstone Recreation Ground Charity Committee – the parish council as a corporate body is trustee to this charity.   Council manages the affairs of the charity via a committee, who have power to make day-to-day decisions.   As the charity has no finances, any issues relating to expenditure or of a strategic nature, must be referred to full council for approval.

	Pitstone Parish Charity Committee – the parish council as a corporate body is trustee to this charity.   Council manages the affairs of the charity via a committee, who have power to make day-to-day decisions.   As the charity has no finances, any issues relating to expenditure or of a strategic nature, must be referred to full council for approval. 

Delegation Arrangements – clerk has the delegated power to incur expenditure on office stationery, equipment and sundries or reference books as deemed necessary.  The clerk can incur emergency expenditure on behalf of the parish council up to a value of £500 (eg to clear fallen trees).

25/14	APPOINTMENTS

	It was RESOLVED to make the following appointments:

1)	Planning Committee - Cllr Saintey (chair), Cllr Brooks, Cllr Hawkins, Cllr Blunt, Cllr Nicholls and Cllr Richardson.    Council decided not to reduce the number of people on this committee.  
2)	Pavilion Committee - Cllr Saintey (chair), Cllr Blunt and Cllr Ginda.   Council decided not to combine this with the leisure committee.
3)	Staffing Committee – Cllr Saintey (Chair), Cllr Blunt plus A N Other.
4)	Pitstone Recreation Ground Charity – Cllr Mattey (Chair), Cllr Saintey and Cllr Ginda NB the people on this committee can’t also sit on the Parish Charity committee
5)	Pitstone Parish Charity – Cllr Nicholls (Chair), Cllr Arney and Cllr Richardson  NB the people on this committee can’t also sit on the Recreation Ground Charity or the Leisure Development committee
6)	Other appointments - 
Pitstone Hill & Trees – Cllrs Stack and Arney
Chiltern Society/Chiltern Conservation Board/Ecological Issues – Cllr Stack 
		Memorial Hall Committee – Cllr Mattey.
	Allotments Officers (at least 1 required by the Secretary of State) – Cllrs Stack and Brooks.
		Footpaths – Cllr Arney
		Web site – Cllr Nicholls
		Youth issues – Cllr Mattey, supported by Cllrs Blunt and Ginda
		Pitstone Windmill Committee – Cllrs Hawkins and Richardson
		Waste & Minerals – Cllr Blunt
		Brookmead Governors – Cllr Blunt
		Pitstone Church Committee – Cllr Stack
	Local Area Forum – Cllrs Saintey, Brooks and Blunt with Cllr Ginda covering any absence.  
Street Lighting – Cllrs Ginda and Hawkins
		PPP – advertising: Cllr Ginda, editor: Cllr Blunt
		Public Transport – Cllr Arney
		Vale of Aylesbury Housing Trust – Cllr Ginda
		Beacon Villages Society – Cllr Richardson
	Leisure Development – Cllrs Blunt, Ginda, Brooks and Saintey plus Andrew Broadbent (as an advisory member).  
Play space Inspections – Cllrs Mattey and Richardson + the clerk.   
	New Village Centre (from a parish council perspective) – Cllrs Saintey, Blunt, Ginda and Hawkins plus Simon Gray.    Council decided not to combine this with either the leisure or pavilion groups.
Drainage and Highways’ Matters – Cllr Brooks

26/14	CLERK’S REPORT

The content of the clerk’s report (appendix 1) was noted.   To assist the public, the notes on matters arising are duplicated below:

1)	Transport for Bucks current issues: 
(c) drop curb at canal bridge end of footpath to Cheddington now marked out, scheduled with ‘Capital Maintenance’ for Summer  (d)  Pitstone gates need repairing and painting (ref: EAG0433201311-3359).  (e)   Jetting contractor attended Marsworth Road by Westfield Road & NT ditch to clear drains on 28/4 and again on 9/5.   (f) Westfield Road flooding an issue because TW did not install the correct drainage with Phase I of Castlemead – TfB pursuing with TW and booking some remedial works themselves to connect to a mains drain instead of soak away. (g) Village gate off frame along Vicarage Road (453799) – temporary fix done by TfB whilst waiting for the maintenance gang who are scheduled for June.  (i) Vicarage Road footpath (nominated to Cllr A Davies) (j) Refresh of white lines along Cheddington Road by Chequers Lane junction requested (65023)
2)	Bollards for Yardley Avenue junction
Olivia Thomas advised on 20/3/14 that she was waiting to hear whether her application had been approved or not, and would come back to the parish council with an update as soon as she had been informed of the outcome.  As of 21/5/14 no decision has been returned.
3)	Northfield Road Cycle/Pedestrian Path: actual sum supplied by TW = £115,716.65.   HCC initially predicted the cost of the project at £180-200k leaving a £65-85k deficit, this excludes land acquisition costs.  Matthew Robins, Solicitor for BCC, has confirmed that the agreement has now been drawn up and sent off to HCC for signature.  Andrew Freeman, HCC Highways, confirmed that it has not been signed as HCC don’t believe a legal agreement should be necessary.   In the meantime, he has advised that HCC (assuming the above is resolved) will bid from their budget for funds to undertake a full design/feasibility investigation during the first half of 2015/16.  This will identify the land issues, feasibility issues, full costing, extent of any deficits etc.  Once the full details are available, they would look to apply for grant funding to bridge the gap, possibly from external sources & possibly from HCC.  If all of that is resolved, they would anticipate that the physical work wouldn’t commence until 2016/17 at the earliest.    
4)	Marsworth-Pitstone footpath:  MPC intend to submit a joint (MPC/PPC) bid for NHB funding in September.  PPC resolved to support this initiative.  Marsworth PC has supplied a copy of the safety audit to Pitstone Parish for consideration.  The parish council agreed to respond to Marsworth that we are still keen to progress the path and look forward to receiving notification of the updated project costs that take into account the necessary amendments to comply with the safety audit.
5)	Roundabout –Stuart Labross advises that column in now in stock but waiting for decision on bracket type and for winter backlog to clear.   Will supply update when available.   Apologises for delay.
6)	Castlemead Issues: Steve Essam at Transport for Bucks in charge of negotiating highways handover (including lighting) and is aware of all outstanding issues.  Advised on 1/5/14 that Taylor Wimpey has yet to approach BCC requesting a start to handover negotiation.  They are working, slowly, on some issues around the site.  BCC will continue to liaise with PPC.  Dog bin by Windsor Road playground now replaced by AVDC and invoice sent to Taylor Wimpey.
7)	Parish map: In progress.  	
8)	Lighting: (a) basketball square: OLS will fix once ground firmer to enable access.
9)	Minute 175/13.12 – LED lantern for 45 Crispin Field: New lantern now fitted, returning tomorrow morning to make operational.  Waiting for update on how many other units within our portfolio the same situation may apply to.
10)	Minute 172/13 – NT access by allotment site: no further information has been submitted by National Trust for the parish council to consider.  Kirsten Proctor has resigned and the matter has been referred to Cliff Percival.
11)	Minute 192/13.5 – mVAS for Marsworth Road: awaiting installation date from JPCS
12)	Castlemead Post Box:  Royal Mail attended site visit 21/5/14 to agree potential location.  Royal Mail will arrange a CAT scan and their report will be submitted to the necessary committees for approval.   PPC to approach AVDC for permission to install on AVDCs grass.
13)	Queen Street BOAT tree debris:  VAHT finally returned to clear the debris from the surgery car park.  AVDC fly-tipping team cleared the debris from the BOAT.
14)	Minute 8/14.3a – Vale of Aylesbury Plan: Response to scoping consultation submitted as resolved at last meeting.   Call for Sites application submitted by the parish council regarding proposed leisure development on the land owned by the Pitstone Parish Charity but managed under licence by the Pitstone Recreation Ground Charity and copied to Roger Newall, AVDC (his response is a later agenda item).
15)	Castlemead: Taylor Wimpey have finally carried out the remedial action needed on the manhole cover along Westfield Road that had been sinking into the highway.    New, large pothole close to junction with Marsworth Road reported to them.
16)	Windsor Road playground: Wicksteed carried out painting works w/c 19/5/14.  Now looking much smarter.

27/14	CORRESPONDENCE 

	The correspondence received this month was discussed and noted (Appendix 2).   

28/14	PITSTONE RECREATION GROUND CHARITY MATTERS

1)	The minutes of the Recreation Ground Charity meeting were noted.
2)	It was RESOLVED to acknowledge that the Recreation Ground Charity had granted approval for any income they received to be held by Pitstone Parish Council to partially offset their expenditure on the land owned by the Recreation Ground Charity.

29/14	PITSTONE PARISH CHARITY MATTERS

	The parish charity had no progress to report to the parish council.

30/14	SPORTS, LEISURE AND PLAY MATTERS

1)	Play and Open Space

i.	The parish council was unable to fully consider the issues relating to water provision to the cricket square due to insufficient information being provided by the cricket club.  Therefore, this agenda item was postponed until the next meeting.
ii.	It was RESOLVED to employ John Lowe to undertake minor tree works on the recreation ground and land at The Crescent, to raise the canopies above recommended minimum levels for health & safety reasons.

2)	Pavilion

i.	The end of season hire usage summary was noted.
ii.	It was RESOLVED to adopt the pavilion maintenance schedule as presented.
iii.	It was RESOLVED to commission an asbestos management survey, at an approximate cost of £180, from AAR Environmental Limited (following a comparison of 3 company’s quotes).

3)	Sports / Leisure Development

i.	It was noted that the scoping meeting re sports development at the pavilion and the recreation ground had been arranged for 2/6/14.  Council will be given a full report for consideration at the June meeting.
ii.	It was noted that Community Chest had approved a 6 month extension with regard to the skate park grant but that significant progress would need to be made in the meantime.   See below.
iii.	It was RESOLVED to fully investigate and consider the options for protecting the part of the recreation ground that had been managed under licence by The Recreation Ground Charity suggested by AVDC.
iv.	It was RESOLVED to seek a valuation of the land from Brown & Merry so that another approach could be made to the Parish Charity.
v.	It was noted and welcomed that AVDC had discharged planning conditions 3 and 4 relating to the new play space.   It was also noted that AVDC will refund the £97 application fee for failing to respond in the allocated timescales.
vi.	It was RESOLVED to advise Huck that the planning conditions had been discharged and the parish council was now re-applying to the land owner.

31/14	OTHER ISSUES

1)	Youth
i.	It was noted that Linda Howarth was working with BCC Youth Outreach on a new inter-generational project for Pitstone.  Further details of any assistance required from Pitstone Parish Council will be supplied at a later date.
ii.	It was RESOLVED to accept the kind donation of hockey sticks from Brookmead School. 
iii.	It was noted that Dave Rollins, AVYFC, had volunteered to give a presentation to the current Year 6 children at Brookmead on 19/6/14 at 9am.

2)	Commons Registration
It was RESOLVED to apply to the Commons Registration department requesting notification of any landowner statements made under section 15A of the Commons Act 2006.

3)	Luton Airport
It was noted that the Secretary of State had failed to ‘call in’ the planning application so the planning permission granted by Luton Borough Council in December 2013 stands.  There are concerns that the increase in air traffic will require NATS to re-examine changes to the flight paths, which may bring more air traffic over the village.  The parish council will continue to work with PAIN and PAVAN to monitor the planning conditions and keep abreast of related air traffic issues.

4)	Dog Waste
It was RESOLVED to continue with the existing contract with AVDC, noting the revised costs, timescales and invoicing arrangements.  

5)	Standing Orders 
It was RESOLVED to adopt the amended standing orders, as previously circulated.  The Chairman was granted permission to sign on behalf of the council.

6)	Annual Assembly
The only issue that arose from the Annual Assembly for the parish council to follow through was the issue of parking along Cheddington Road by Chequers Lane.   BCC has declined to install any additional measures, but the parish council has now gone back to them to request that the white lines are at least renewed.   TVP has been asked to monitor and speak to offenders.   The resident that raised the issue has been provided with feedback.

7)	Risk Policies
It was RESOLVED to adopt the previously circulated Risk Policy, General Risk Assessment and Leisure Development Risk Assessments.  The Chairman was authorised to sign on behalf of the council.

8)	BCC Parish Path Clearance Scheme
It was RESOLVED to enter into the legal agreement with BCC, on the basis of the new requirements communicated by Rosie Taylor, Rights of Way.   It was also RESOLVED to provide 6 months written notice to BCC RoW to terminate the same legal agreement.  This will ensure that the parish council is only liable for the current financial year and BCC will need to interact with the parish council again before the next financial year.

9)	BCC Devolved Services initiative
All councillors had read the information circulated by BCC.  Cllr Saintey had attended the briefing presentation, the clerk is attending a further session on 4/6/14.   It was RESOLVED to investigate the matter further.

Whilst discussing grass cutting as part of this initiative, it was reported that the vision splays when existing Cheddington Road by the old Duke public house were now very bad.  It was RESOLVED to request an urgent cut from BCC (subsequent ref. no 65401).

10)	Employment Issues
i.	It was confirmed that Brian Brooks had accepted the post of parish councillor and signed the appropriate Declaration of Acceptance of Office.  AVDC has been notified.
ii.	It was RESOLVED to increase the hourly rate for the litter pickers/cleaners from £6.50ph to £7.00ph with effect from 1/7/14.

11)	PPP
A meeting of the PPP production team has been set up for 16/6/14 following which recommendations will be submitted to council for consideration.

12)	Automatic External Defibrillator
The parish council is delighted that the Village Health Centre in Yardley Avenue will be providing a public access AED at their facility.   BCC will not provide brown directional signage for an AED but has offered to review the brown road signs for the health centre if necessary.   It was RESOLVED that the parish council can offer advertising within each notice-board for the location of the AED plus publicity via all our channels & potentially assistance with a community event.

13)	Pitstone Memorial Hall Charity
Cllr Saintey provided a briefing on the urgent assistance requested by the Memorial Hall as an update to the information supplied to all councillors ahead of the meeting.  The matter was debated by the other councillors present.  Having declared an interest, as a current trustee of the hall, Cllr Saintey did not take part in the subsequent debate and voting for this agenda item.

The obligations of a Custodian Trustee (the parish council) are minimal and responsibility for the hall building lies with the Memorial Hall Charity itself.  However, following a lengthy debate and careful analysis, the parish council RESOLVED that they would support the Memorial Hall on this occasion and offer to commission the works outlined in the quotation provided by AAR Environmental Limited (having considered all 3 quotations) to remove & dispose of asbestos in the loft space and encapsulate the boiler room (x2) ceilings at a total cost of £15,820 + VAT.   In order to achieve this, the parish council will need to commission the work in its own name and will pay for the whole service from its own funds.   

In order to fund the works, the parish council RESOLVED to advise the Memorial Hall Charity that there would be no further grant or financial assistance in the current financial year or the following 4 financial years.   It was also RESOLVED to re-allocate certain other specified funds from the current budget and make a provision from the reserves.

14)	Chilterns Access Conference
It was RESOLVED that no councillors would attend this event this year.

15)	Street Lighting
It was noted that Andy Nobles at OLS was now back at work and the street light maintenance should get back on track imminently.   The situation will be carefully monitored for the next two months.

32/14	FINANCIAL ISSUES  

1)	Grant & Donation Requests:
The Memorial Hall Charity requested £1,000 funding towards the cost of stage hire for the Party in the Park event which they are underwriting.  After careful consideration, the parish council decided not to support this grant for two main reasons (1) Earlier in the evening the council had gone to extensive lengths to be able to fund the £15,820 + VAT also requested by the hall committee and it was not in a position to supply an additional £1k at present (2) Party in the Park was not dependent upon the hire of a large stage and therefore alternative plans could be made eg to utilise a trailer, as had happened in the first year.

2)	Annual Review of Financial Matters
i.	Direct Debits and Standing Orders
The council operates no Standing Order mandates and only limited Direct Debit mandates eg where savings can be achieved.  It was RESOLVED to continue with the existing DD instructions for utility provision and boiler service package.
ii.	Payments Arising as a Result of a Continuing Contract
As per the new financial regulations, the parish council RESOLVED to continue with the contracts specified eg HMRC VAT, employment contracts, part-spent contracts for utilities, Anglian Water etc.
iii.	Bank Accounts and Mandates
In line with financial regulations, the parish council reviewed and RESOLVED to continue with the existing banking arrangements with NatWest and arrangements being put in place with Unity Trust.   The parish council currently holds no long term investments.

3)	Year End Accounting:
i.	Internal Audit
The council reviewed and considered the report from the internal auditor following audit on 14/5/14.  No actions were arising.
ii.	Year End Financial Reconciliation to 31/3/14
It was RESOLVED to approve the above and the Chairman was duly authorised to sign on behalf of the council.
iii.	Year End Accounting Statements & Explanation of Variances 2013/14
It was RESOLVED to approve the Year End Accounting Statement plus associated Explanation of Variances.  The Chairman was duly authorised to sign on behalf of the council.
iv.	Annual Governance Statement 2013/14
It was RESOLVED to approve the above statement and associated notes for the external auditor.  The Chairman was duly authorised to sign on behalf of the council.
v.	Notice of Appointment of Date for the Exercise of Electors Rights
It was RESOLVED to approve the above.   Completed copies were given to the notice-board manager.

4)	Repeal of Section 150(5) of Local Government Act 1972
i.	It was RESOLVED to adopt the revised Financial Regulations, previously circulated.  The Chairman was duly authorised to sign on behalf of the council.   
ii.	The following RESOLUTIONS were passed with regard to opening a bank account with Unity Trust:

a.	The council wishes to open an account with Unit Trust Bank and produced to the meeting a copy of the banks terms and conditions for operating its account
b.	The banks terms and conditions are approved and we appoint the bank as its bankers
c.	The banks terms and conditions may vary from time to time and we agree to be bound by them
d.	The mandate for the operation of the bank account, payment instructions and banking services be provided to the bank by persons authorised to do so in accordance with the banks procedures
e.	The bank is entitled to rely upon this mandate until it receives a later mandate amending it
f.	The bank will be provided with a copy of the registration documents
g.	The councillors acknowledge that they shall be jointly and severally liable for any liabilities of the council to the bank
h.	The clerk/RFO should be set up to “view and submit”, to enable access to the account and setup payments.  Clerk will not have the ability to authorise any payments.
i.	All ten councillors to be set up with ‘View and Authorise’ providing the ability to act as a signatory but not to raise anything for payment.  
j.	All 10 signatories + clerk/RFO to have access to telephone & internet banking,
k.	No councillors or clerk to be issued with an ALTO card.
l.	There are no other key parties to this account.
m.	All transactions to require 2 signatories (ie clerk will setup & 2 separate signatories will need to authorise electronic payments, or clerk will write cheque and 2 separate signatories will sign).
n.	To transfer existing direct debits (eg utility bills) plus an opening balance of £74,000 to Unity Trust Bank but to keep the NatWest accounts open.

5)	Bucks Playing Fields Association
It was RESOLVED to renew the annual subscription at a cost of £20.

6)	Financial Position & Payments
The council RESOLVED to make the payments outlined in Appendix 3, and the cheques were duly signed by 3 members of the council.  The income, debtor, creditor and financial reconciliation/summary information was noted.   

7)	The regular internal controls were conducted with no amendments requested or issues arising.

33/14	REPORTS 

1)	The portable skate park visit had been cancelled due to the rain.
2)	Tree fallen across alleyway at Chequers Lane end of footpath 2, reported to RoW/TfB.
3)	Other reports in the Clerks report were noted. 

34/14	THE FOLLOWING REMINDERS WERE NOTED

•	Parish Council meetings: 26/6/14, 31/7/14, 21/8/14 (moved from 28/8/14), 25/9/14, 23/10/14, 27/11/14, 8/1/15.
•	Aylesbury Vale Transport Users Group meetings (Corey Cashman): 3/6/14, 9/9/14, 2/12/14
•	LAF meetings: 4/9/14, 26/11/14
•	Play around the Parish sessions booked for 10am-12 noon on 5/8/14 and 20/8/14.
•	Party in the Park 2014: 12/7/14
•	West Coast Mainline major engineering works at Watford, so no trains on following dates (revised) in 2014: 9-11/8/14, 16-18/8/14, 23-26/8/14, 24-29/12/14, 14-16/2/15, 21-23/2/15, 3-7/4/15.  http://www.londonmidland.com/your-journey/journey-planning/watford/
•	100 Year Centenary of WWI (28 July 1914 start of war, 4 August 1914 England declared war).  British Legion WWI lunch in September at Pitstone hall, details tbc by Margaret Johnson.
•	Judging for Best Kept Village competition takes place during June
•	Chiltern Conservation Board Planning Training 3/7/14 Whipsnade – Cllrs Saintey & Brooks

35/14	DATE OF NEXT MEETINGS

The next meeting of the Parish Council will be held on Thursday 26 June 2014.  No items were requested for the agenda.

36/14	CLOSURE OF MEETING

	There being no further business to be transacted, the Chairman closed the meeting at 9.50pm.

Signed:			Date:	26 June 2014
	 Chairman