PITSTONE PARISH COUNCIL PAVILION COMMITTEE
Minutes of the Pavilion Committee Meeting 
held on 29 September 2014 at the pavilion, starting at 7.30pm

PRESENT:	Cllr Saintey (Chairman), Cllr Blunt, Cllr Ginda, John Groom (Ground Keeper),Matthew List (JFC) and Laurie Eagling (clerk).

APOLOGIES:	David Frankum (I&PUCC), Jay Adlem (P&IUFC)

ABSENT:	Bob Beasley (P&IUFC), Stuart Plenty (P&IUFC), Kirk Rogers (JFC), Daryl Masters (JFC)

Robert Culley has now resigned from I&PUCC, so is no longer a committee member.

P1/14	ATTENDANCE AND APOLOGIES - See above.  

P2/14	QUESTIONS FROM THE PUBLIC – None present.

P3/14	DECLARATIONS OF INTEREST – None declared.

P4/14	APPROVE MINUTES OF LAST MEETING 
	
The minutes of the previous meeting held on 31 March 2014 were approved as a true and correct record.  The Chairman was duly authorised to sign them.

P5/14	CLERKS REPORT

The contents of the report were noted, see attached.   

P6/14	GROUND KEEPERS REPORT

Both pitches renovated over the summer closure period.  However, the youths have been disregarding the orange mesh and the goal near the pavilion is suffering already as the seed didn’t get chance to take properly.  Junior pitch improved from last year.  Two indentations on larger pitch, by centre line and far goal line, which JG will fill.

P7/14	POTENTIAL SITE DEVELOPMENT

See attached clerks report.
Waiting for a date from the Football Association for a site visit.
Topography report undertaken today and should be available by the end of the week.

P8/14	COMMITTEE STRUCTURE

It was RESOLVED to allow any regular user to have an advisory seat on the committee.
It was noted that Robert Culley had resigned as Chairman of I&PUCC and therefore had stepped down from the committee.
It was noted the I&PUCC were willing to remain on the committee, but it was RESOLVED that a cricket presence was not required and that they should not need a seat on the committee.

P9/14	REPORTS

The reports in the Clerks Report were noted and discussed.
It was RESOLVED to ask all clubs to ensure that at the end of each home match, someone is nominated to pick up all abandoned sock tape and bottles etc from the pitch to avoid damage to the maintenance equipment.

P10/14	DATE OF NEXT MEETING

	The next pavilion committee meeting was set for Monday 23 March 2015 at 7.30pm in the pavilion.

P11/14	CLOSURE OF THE MEETING 

	There being no further business to be transacted, the chairman closed the meeting at 8.25pm.

Signed:    ________________________________________		Date: ______________________

                Chairman