PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 30 April 2015 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  23 April 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 26/3/15 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE – Tony Clare, NDP Chairman
6.1	General update on all NDP issues 
6.2	Discuss Carter Jonas and BCC/AVDC Land at The Crescent
6.3	Consider feedback re other issues that residents submitted 
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	PLANNING MATTERS
8.1	Applications: 
a)	Barley End, Aldbury Lane, Pitstone, 15/00819/APP, demolition of existing dwelling and outbuildings; erection of replacement dwelling with detached garage and annexe above and stable courtyard incorporating garden store and glasshouse
b)	14 Durham Road, 15/00977/APP, two storey side extension and conversion of garage into habitable room
c)	7 Castle Close, 15/00576/APP, conversion of garage into habitable room
d)	28 Albion Road, 15/01254/APP, single storey rear extension and new pitched roofs to existing flat roofed elements to side and rear
8.2	Decisions:
a)	8 Crispin Field, 14/03608/APP, Two storey side extension and removal of chimney breast: permitted (PPC tendered no objections)
8.3	Other:
a)	Land to the rear of Glebe Close and Rushendon Furlong, 13/03491/AOP – erection of 40 residential dwellings together with new access, associated parking, on-site play area and informal open space and attenuation pond.  S106 now agreed and AVDC granted outline planning permission.
b)	Note new planning legislation that came into force this month
9.	PITSTONE DEVELOPMENT AREA
9.1	Consider policy options and legal implications
9.2	Receive update on revised Design Brief
9.3	Note update on Joint Heads of Terms
10.	SPORTS, LEISURE, PLAY AND OPEN SPACE 
10.1	Pavilion: 
a)	Note minutes of Pavilion committee meeting held on 30-3-15 & recommendations to full council:
•	Approve replacement of 2 broken roof tiles & fix broken maintenance access gates
•	Confirm requirement to limit bookings on the senior/larger pitch to 3 per week, including Tring Town on Saturday afternoons
•	Confirm proposal to retain existing hire rates for one further season whilst investigate redevelopment options
b)	Consider/approve gas contract supplier plus note other utility updates including £10 credit with Opus
c)	Approve general maintenance/replacement roof tiles
d)	Consider/approve quotation for fire equipment annual service
e)	Consider offer from Town Lands Charity and next steps regarding site redevelopment options
f)	Consider request from Labinal Power Systems re Family Fun Day
g)	Consider request for pitch space for re-instated Pitstone Sunday senior team
10.2	Recreation Ground Summer Renovation – consider update
10.3	Allotments:
a)	Note new allotment water tanks now installed
b)	Note PAA supplied latest risk assessment.  No issues arising.
c)	Consider/approve request to treat the wooden entrance gate
10.4	Playground Issues:
a)	Consider annual playground inspection reports and determine actions arising
11.	OTHER ISSUES
11.1	BCC Devolved Services: 
a)	Consider latest information from BCC following meeting with HB Law, and any subsequent legal advice from Horwood & James or HB Law and implications arising
b)	Consider advise from Rights of Way re extending the existing footpath contract without the main BCC Devolved Service contract
11.2	Youth Café:  consider update
11.3	Consider requests for dog bins: (1) by Westfield Road Local Wildlife Site car access point (2) where Green Lane joins the windmill field
11.4	Employment Issues:
a)	Approve holiday cover for Recreation Ground
b)	Note legislative changes and training for clerk
c)	Note Year-end HMRC update
d)	Reminder re second non-consolidated payment of £14
e)	Review of clerk’s hours
f)	Accept official amendment to minutes of 29/1/15 re AA payments
11.5	Consider/approve unmetered street light electricity contract options
11.6	Consider/approval renewal of BALC/NALC/LCR annual subscription (£408.84)
11.7	Consider issues arising at Annual Assembly on 21 April 2015
11.8	Consider articles for inclusion in May edition of PPP
11.9	Reminder of key dates re forthcoming elections
12.	FINANCIAL ISSUES
12.1	Consider bank account holdings/interest issues
12.2	Consider/approve transfer of funds for end-of-year S106 account reconciliation balance
12.3	Consider year-end financial reports and audit timetable
12.4	Note year-end adjustment to insurance cover
12.5	Consider quarterly grant applications
12.6	Note quarterly VAT return
12.7	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
12.8	Conduct all necessary internal controls
13.	REPORTS
13.1	Receive update on Pitstone Memorial Hall Charity meeting 13/4/15 – Steve Mattey
13.2	Consider info re Pitstone Youth Forum
13.3	Note other reports

THE PUBLIC AND PRESS ARE WELCOME AT ANY OF OUR MEETINGS OR COMMITTEE MEETINGS