PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Millennium Room on Thursday 26 February 2015 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  19 February 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 29/1/15 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	NEIGHBOURHOOD DEVELOPMENT PLAN
6.1	Receive update from Chair of Pitstone NDP Steering Group, Tony Clare
6.2	Receive update on Strategic Environmental Assessment (SEA) 
6.3	Note forthcoming Community Engagement activity and approve associated expenditure
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	PLANNING MATTERS
8.1	Applications: 
a)	Land rear of Vicarage Road, 15/00139/AOP, outline submission with all matters reserved for the erection of a residential development of up to 68 dwellings, estate roads and associated works
b)	Erlegh Manor, Vicarage Road, 15/00312/AOP, outline submission with access and scale to be considered and all other matters reserved for the erection of one dwelling
c)	4 Hever Close, 15/00170/APP, conversion of garage into living accommodation including replacement of garage door with window
8.2	Decisions: None
8.3	Other:
a)	Land off Station Road, Ivinghoe (but also affecting land in Pitstone behind Rushendon Furlong), 14/02002/AOP, outline planning for up to 70 dwellings:  Gladman have lodged an appeal with the Planning Inspectorate for non-determination by AVDC.  There will now be a public enquiry, probably in the summer.
9.	PITSTONE DEVELOPMENT AREA
9.1	Consider latest update regarding Pitstone Development Area & MUGA and approve the necessary actions arising required to progress
9.2	Note amendments to Masterplan and proposed submission to Bidwells
10.	SPORTS, LEISURE AND PLAY ISSUES
10.1	Pavilion: 
a)	Note legionella/plumbing actions implemented on site and approve cost of replacement TMV for disabled area & other minor remaining actions
b)	Approve expenditure to fix leak in shower
c)	Approve associated expenditure of regular electrical/emergency lighting & fire alarm tests at pavilion (+ PATs for youth café equipment as well)
d)	Consider feedback regarding site redevelopment options
e)	Consider knock-on implications of site redevelopment proposals on 2015/16 season and Tring Town ambitions re Step 7 & reserve team
10.2	Sports/Leisure Development:
a)	Cricket – Consider update from I&PUCC on proposals and grant applications

10.3	Allotments:
a)	Approve provision to Pitstone Allotment Association from Allotment ring-fenced funds of £135 towards two new water troughs
b)	Annual review of licence to PAA
10.4	Playground Issues:
a)	Consider/approve purchase of 2 replacement playground gates for Recreation Ground (£2514 + VAT)
b)	Note M F London asked to adjust Windsor Road gate which is sticking & grease turnstile roundabout at Recreation Ground
c)	Note/approve actions to remove graffiti from youth shelter
11.	OTHER ISSUES
11.1	BCC Devolved Services: 
a)	Consider latest information and determine tender process
b)	Consider feedback from “delivering more and working with principle authorities” + H&S session for BCC devolved services – Cllr Saintey
11.2	Determine preferred roundabout improvement options following discussions with TfB
11.3	Street lighting:
a)	Consider replacement lanterns/columns for Glebe Close
b)	Consider costs associated with Ship Lane lantern
11.4	Consider option of bus box at stop outside the Haldi
11.5	Consider repair/replacement of dog bin by The Crescent
11.6	Consider feedback regarding tree by The Crescent and tree survey courses 
11.7	Consider invitation to take part in Roald Dahl Festival 2015 
11.8	Youth Café:  
a)	Consider update on youth café following conversation with Rev Manning – Cllr Mattey
b)	Note renewal of contract will appear on March agenda
11.9	Consider content & format of April’s Annual Assembly 
11.10	Consider replacement litter bin for layby opposite Masons (£42.61 + VAT & installation)
11.11	Consider joining the Spice Time Credits scheme to assist with volunteer recruitment & retention 
11.12	Consider any recommendation/response to BCC Minerals and Waste Consultations – 
Cllr Blunt
12.	FINANCIAL ISSUES
12.1	Consider/approve grant applications
12.2	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
12.3	Conduct all necessary internal controls
13.	REPORTS
13.1	Receive update on Party in the Park 2015 following 3/2/15 meeting – S Mattey
13.2	Note OFSTED rated Brookmead as ‘GOOD’ throughout at recent inspection 
13.3	Reminder that election packs are available from 9/3/15 for those that wish to stand in the forthcoming parish election
13.4	Note other reports.

Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business because of the confidential nature of the business to be transacted:

14.	PITSTONE MEMORIAL HALL CHARITY

THE PUBLIC AND PRESS ARE WELCOME AT ALL OUR MEETINGS AND 
COMMITTEE MEETINGS