PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 29 January 2015 at 7.00pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  22 January 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOROUGHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	RECEIVE DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 8/1/15 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only

7.	NEIGHBOURHOOD DEVELOPMENT PLAN
7.1	Receive update from Chair of Pitstone NDP Steering Group, Tony Clare
7.2	Receive update on Strategic Environmental Assessment (SEA) 
7.3	Receive update on Habitat Regulations Assessment (HRA) and approve potential associated costs
7.4	Note/approve sub-group expenditure and confirm methodology

8.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

9.	PLANNING MATTERS
9.1	Applications: 
a)	Land West of 120 Vicarage Road, 15/00140/AOP, outline submission with all matters reserved for the erection of one bungalow
b)	27 Campbell Lane, 14/03189/APP, erection of 6” fence
9.2	Decisions: None
9.3	Other: None

10.	PITSTONE DEVELOPMENT AREA
10.1	Consider latest update regarding Pitstone Development Area & MUGA and approve the necessary actions arising required to progress

11.	SPORTS, LEISURE AND PLAY ISSUES
11.1	Pavilion: 
a)	Consider feedback from South Midlands League site inspection
b)	Approve Legionella Awareness Training
c)	Consider usage of the full sized football pitch for the 2015/16 Season
d)	Consider/approve revision to electricity contract
e)	Note new 3G pitch in Vale Park Aylesbury and associated hire costs

11.2	Sports/Leisure Development:
a)	Cricket – Consider update from I&PUCC on proposals and grant applications

11.3	Other:
a)	Consider if wish to hire of the portable skate park during February half term
b)	Appoint contractor for Annual Playground Inspections and consider any prior works

12	OTHER ISSUES
12.1	BCC Devolved Services: Consider latest information and next steps
12.2	Discuss possible changes to SMS Text Services
12.3	Discuss possible solutions to ongoing dog fouling issue
12.4	Consider new Local Council Award  Scheme
12.5	Consider update on youth café following conversation with Rev Manning – Cllr Mattey
12.6	Consider latest mVAS data for Marsworth Road and request from resident for more mVAS units
12.7	Annual review/approval of Guide to Information Available
12.8	Consider content & format of April’s Annual Assembly & Volunteer of Year Nominations
12.9	Medical
a)	Consider response to correspondence from NHS Litigation Authority
b)	Approve support for AED directional sign at end Yardley Avenue
12.10	Volunteer Shortage – consider best way to tackle current volunteer shortage to address several needs in community
12.11	Consider land issue by 48 Vicarage Road
12.12	Consider layby opposite Masons – siding out/refuse bin

13.	FINANCIAL ISSUES
13.1	Consider PPP related financial projections (based on 3 editions / pre-payment discount etc) and issues for 2015/16 (Cllrs Ginda/Blunt) plus approve submissions for February edition
13.2	Consider/approve Quarterly Grant applications
13.3	Approve final version of budget for 2015/16 and associated precept request
13.4	Note Quarterly VAT Return submitted
13.5	Conduct Annual Review of Internal Controls and Annual Internal Audit
13.6	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
13.7	Conduct all necessary internal controls

14.	REPORTS
14.1	Receive update on Party in the Park 2015 – S Mattey
14.2	Receive feedback from Young Civic Futures Workshop 20/1/15 – Cllr Saintey (information also circulated in advance)
14.3	Note other reports.

Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business because of the confidential nature of the business to be transacted:

15.	PITSTONE MEMORIAL HALL CHARITY

THE PUBLIC AND PRESS ARE WELCOME AT ALL OUR MEETINGS AND
COMMITTEE MEETINGS