PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 30 July 2015 at 7.30pm 
(please note the new start time).

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  24 July 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES 
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with PCSO J Dodson of Thames Valley Police
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 25/6/15 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
8.1	Note & approve carry forward of unspent allocation from 2014/15 to current financial year
8.2	Note grant application to Localities successful and £3,350 received
8.3	Note update on pre-submission consultation and feedback received
8.4	Note update on pub questionnaire and feedback received
8.5	Note feedback from SEA consultation and feedback received
8.6	Approve expenditure to produce update to HRA & note report and consultation requirements
8.7	Consider/Approve submission of revised draft plan for a RICS Health Check (£375 + VAT per day)
8.8	Note CIB financial update
9.	PITSTONE DEVELOPMENT AREA – receive any update from the landowners
10.	SPORTS & LEISURE COMMITTEE
10.1	Pavilion: 
a)	Note/approve necessary remedial works necessary since last meeting: re-attach section of guttering, replace vandalised fence panels, repair maintenance entrance gate post & replacement padlock on pedestrian gate
b)	Note confirmation of bookings (if received)
c)	Consider/approve adaptations to allow South Midlands League football at site:
i.	Post and rope fence – groundkeeper procured following resolution last month
ii.	Dugouts – consider/approve associated costs (£528.28)
iii.	Additional internal door & extra signage
iv.	Emergency stretcher (£99.99 + VAT)
d)	Site Redevelopment:
i.	Note minutes of meeting with Town Lands Charity and subsequent actions
ii.	Note update on potential layout and issues arising / next steps
iii.	Consider requirements of nominating specific projects for S106
e)	Approve renewal of British Gas Service Contract for Lochinvar water heater
f)	Approve future use / other bookings
g)	Policies: consider/approve annual review of Fire Risk Assessment, Emergency Plan, H&S Policy and H&S Risk Assessment
h)	Licence: consider/approve annual review of licence to South Beds Driving
10.2	Issues arising from asset/playground inspections: consider items raised
10.3	Bucks Playing Fields Association: approve renewal of membership
10.4	Allotments:  
a)	Consider Pitstone Allotment Association desire for incinerators on site and resolve to apply for a change of lease terms to the National Trust
b)	Consider Pitstone Allotment Association request for sheds on site and resolve to apply for a change of lease terms to the National Trust

11.	OTHER ISSUES
11.1	Devolved Services: Counter-sign Deed of Indemnity with J Leonard Ltd for fulfilment of Devolved Services from BCC
11.2	Youth Café
a)	Note Brookmead School withdrawn use of kitchen & note new fire evacuation procedures.
b)	Note feedback following thank you gift vouchers
11.3	Real Time Bus Departure Display Panels: consider if wish to purchase & determine quantity/location
11.4	PPP: 
a)	Approve return to four editions per year (self-financing)
b)	Approve appointment of replacement printing company
11.5	mVAS/Highways/Street Lighting: 
a)	Local Area Forum 9/7/15:
i.	Receive update on feasibility study for footpath between Pitstone & Marsworth
ii.	Note capital maintenance scheme proposal included for Vicarage Road carriageway during 2015/16
iii.	Consider submissions for highways project funding, deadline 31 August 2015
iv.	Note update on Ivinghoe traffic calming feasibility study with Ben Hamilton Baillie, and consider/approve funding to extend the report to reach down to Westfield Road
b)	Review of Vicarage Road school bus stop
c)	Consider updates on proposals put forward by Cllr Starling:
i.	30mph repeaters
ii.	Permanent speed camera signs
iii.	Zebra crossings
iv.	Additional mVAS location at roundabout end of Vicarage Road
d)	Consider/approve updated Street Light Policy
e)	Street Light Repairs:
i.	Approve repair of street light opposite Sunnyside in Cheddington Road
ii.	Grant delegated power to the clerk to commission basic street light repairs in line with contract terms approved last month
f)	Highways issues: note the highways report following site visit on 21/7/15
11.6	Code of Conduct: adopt revised code to resolve circular reference
11.7	Chiltern Conservation Board Nomination Ballot: resolve if wish to vote for any of the 8 nominees
11.8	Employer/Member Issues:
a)	Training:  approve new councillor induction training costs
b)	Payroll: approve payment date amendment for August due to meeting delay
11.9	Resolve to renew registration with the Information Commissioner’s Office
11.10	Community Self Help Plan: approve amended & updated plan
11.11	Best Kept Village 2015: proud to have been awarded as Runner Up in DeFraine Cup.  Approve mounting and display of certificate.
11.12	Planning Committee:  Note receipt of the minutes of the Planning Committee meeting held on 27/7/15 and any issues arising

12.	FINANCIAL ISSUES
12.1	Quarterly Grant Requests:
a)	Consider request from I&PUCC for part funding towards turning the cricket square
12.2	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
12.3	Note quarterly VAT return information
12.4	Conduct all necessary internal controls

13.	REPORTS
13.1	Overgrown area beside woodland walk at end Castle Close reported to TW & AVDC
13.2	Shine TV were filming at Windsor Road playground on 22/7/15
13.3	Note other reports
13.4	Note reminders and forthcoming events

THE PUBLIC AND PRESS ARE WELCOME AT ALL OUR COUNCIL AND 
COMMITTEE MEETINGS
YOUR VIEWS ARE IMPORTANT TO US AND WE LOOK FORWARD TO SEEING YOU.