PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 26 November 2015 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  19 November 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES 
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 22/10/15 and the extra-ordinary budget meeting held on 5/11/15 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
7.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
7.1	NDP Regulation 16 public consultation 10/11/15-22/12/15, note accompanying local publicity
7.2	Receive update on investigation into viability of commercial community facilities
8.	PITSTONE DEVELOPMENT AREA: Note update from Bidwells
9.	SPORTS & LEISURE
9.1	Pavilion: 
a)	Remedial works: Note/approve this month’s requirements: fix gutter, replace floor tiles and changed padlock on gate
b)	Site Redevelopment: note update and approve actions arising
c)	Accept revised site valuation and approve amendments to insurance
9.2	Assets/playgrounds/open space: 
a)	Remedial works: Note/approve this month’s requirements and associated expenditure (including replacement litter bins)
b)	Open Access Goal: Consider purchase of an open access goal for Hever Close
c)	Note update re play space planning permission
9.3	Other
a)	Events/Open Space Hire Policy: Consider/approve draft policy
10.	PLANNING
10.1	Receive feedback from Planning Committee Meeting held 19/11/15
10.2	AVDC Vale of Aylesbury Local Plan (VALP):  Consider the consultation documents and determine any necessary responses:
a)	Receive feedback from AVDC VALP Parish Briefing 12/11/15 – attended by Cllrs Crutchfield, Groom, Weber, Starling and Saintey
b)	Central Buckinghamshire Housing and Economic Development Needs Assessment (HEDNA)
c)	Issues & Options Consultation (refer to full list of questions raised by AVDC)

11.	OTHER ISSUES
11.1	Ben Hamilton Baillie Highways Project: note draft proposals and forthcoming meeting 
11.2	BCC Land at The Crescent: consider response from AVDC
11.3	Consider if wish to engage in “Clean for the Queen” campaign & receive updates
11.4	Note proposed changes to bus services commencing 4/1/16
11.5	Community Impact Bucks: consider/approval annual membership
11.6	Additional mVAS: consider two additional locations
11.7	Parish Map: consider draft and determine necessary amendments
11.8	Youth Café: 
a)	Consider/approve the renewed rental agreement with Brookmead
b)	Consider alternative models for running youth café in light of increased attendance
c)	Consider/approve purchase of torch equipment
11.9	Staffing Issues: 
Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of this item of business because of the confidential nature of the business to be transacted.  
a)	Auto enrolment pension: consider quotations from IFAs
b)	Note outcome of Clerks annual review and consider items recommended by the staffing committee
c)	Consider clerks hours review for previous 6 months 
d)	Note dates of annual meetings with other staff
e)	Approve December payroll ahead of meeting

12.	FINANCIAL ISSUES
12.1	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month.
12.2	2016/17 Budget.  Consider 3rd draft
12.3	Conduct all necessary internal controls

13.	REPORTS
13.1	Receive feedback from BALC AGM 3/11/15 – Cllr Saintey
13.2	Receive feedback from AVALC AGM on 23/10/15 – Cllr Saintey
13.3	Receive feedback from TfB tour of Griffin Lane winter maintenance depot – Cllr Weber
13.4	Receive feedback from Pitstone Memorial Hall Charity AGM and meeting on 10/11/15 – Cllr Mattey
13.5	Receive feedback from Ivinghoe & Pitstone United Cricket Club presentation evening on 7/11/15 – Cllrs Saintey & Weber
13.6	Receive feedback from BALC Councillor Induction Training on 18/11/15 – Cllrs Groom & Saintey
13.7	Note other reports, reminders and forthcoming events 

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND ALL OUR MEETINGS
YOUR VIEWS ARE IMPORTANT TO US
WE LOOK FORWARD TO WELCOMING YOU