PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 22 October 2015 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  15 October 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES 
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns to Thames Valley Police – PCSO J Dodson
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 24/9/15 and the extra-ordinary council meeting held on 12/10/15 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
8.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
8.1	Consider/approve Pitstone Neighbourhood Development Plan submission version, if required
8.2	Receive update on investigation into viability of commercial aspirations eg public house/nursery
8.3	Note update on Ivinghoe NDP
9.	PITSTONE DEVELOPMENT AREA
9.1	Note update on progress of sale.  Next anticipated update 4-5 weeks.
9.2	Consider establishing a separate committee to attend any future meetings
10.	SPORTS & LEISURE
10.1	Pavilion: 
a)	Remedial works: Note/approve this month’s requirements: fix 2 sections of gutter, replacement combi-padlock for balancing pond gate
b)	Consider extending prickle strips on the top of the fencing (£40 per 10m)
c)	Site Redevelopment: note update and approve actions arising
d)	Other bookings: receive update on Charity Ball, Firework Festival & traffic operation.  Consider request for private event 23/1/16.
e)	Note S106 position
f)	Consider site valuation report and determine any actions arising
g)	Consider locating a portable goal onto the recreation ground for a trial during the half term holiday
10.2	Asset/playgrounds: 
a)	Remedial works: Note/approve this month’s requirements
b)	Rolling Log and Toddler Swing: consider quotations
c)	Tree works: consider quotations and appoint contractor; consider replanting proposals (Cllrs Stack & Arney)
11.	OTHER ISSUES
11.1	Issues arising from Local Area Forum (LAF) including:
a)	Consider if wish to purchase any grit bags (1 ton £50)
b)	Consider if wish to instigate community fitness initiative
11.2	Receive update from the Planning Committee
11.3	Ben Hamilton Baillie Highways Project: note update 
11.4	BCC Land at The Crescent: consider response from AVDC
11.5	Auto Enrolment Pension Liabilities: consider report & determine actions arising
11.6	Note enquiry re street lighting
11.7	Youth Café: 
a)	Discuss current issues re displaced basketball hoop & broken goal and resolve to meet associated costs
b)	Consider if wish to offer to fund/employ litter pick on Thursday mornings and/or determine other actions arising
c)	Consider feedback from volunteers meeting on 14/10/15 and overall position with volunteers
11.8	Consider renewal of membership to Chiltern Society (£25 per annum)
11.9	Consider renewal of subscription to Local Councils Update (£75 per annum)
11.10	mVAS
a)	Consider renewal of mVAS annual maintenance contract
b)	Consider data for Cheddington Road 
c)	Receive update on data capture options 
11.11	Consider/approve annual donation to Royal British Legion in lieu of fresh wreath (£150)
11.12	Determine date of Christmas light switch on and any actions necessary
11.13	Consider & determine meeting dates for 2016

12.	FINANCIAL ISSUES
12.1	Quarterly grant review: no applications received
12.2	Consider donation request from Aylesbury Vale Dial-A-Ride
12.3	Note quarterly VAT return
12.4	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
12.5	2016/17 Budget.  Consider initiatives, including:
a)	Rural Housing Exception Scheme Housing Needs Assessment (£1k)
b)	Additional mobile vehicle activated signs and ground-screw
c)	Consider 2nd draft including the above initiatives
12.6	Conduct all necessary internal controls

13.	REPORTS
13.1	Highways issues reported: damaged manhole at entrance to Forge Flats (40004447), Rushendon Furlong pothole (40004448)
13.2	Receive feedback from Local Council Planning Liaison Group meeting – Cllr Saintey
13.3	Note other reports, reminders and forthcoming events 
13.4	Pitstone Memorial Hall Charity: Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of this item of business because of the confidential nature of the business to be transacted.  

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND ALL OUR FULL COUNCIL MEETINGS