PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 3 September 2015 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  19 August 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES 
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 30/7/15 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items
7.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
7.1	Receive feedback from AVDC Neighbourhood Planning meeting 12/8/15
7.2	Receive update on pre-submission & SEA consultations
7.3	Consider Regulation 14 report from rCOH (re statutory consultee responses to pre-sub)
7.4	Receive update on pub consultation
7.5	HRA update consultation open 14/8/15-14/9/15
7.6	Consider/determine response to AVDC Green Belt Review
8.	PITSTONE DEVELOPMENT AREA
8.1	Note update on marketing and sale of land.
8.2	Approve signature of agreement to extend Joint Agreement, expiring on 25/9/15
9.	SPORTS & LEISURE
9.1	Pavilion: 
a)	Note/approve necessary remedial works necessary since last meeting: remove wasps nest, replace broken tiles in away changing room 
b)	Consider offer from Mr Bees Knees re advertising/pest control
c)	Note initial request for fridge/microwave
d)	Approve 6mly fire alarm check
e)	Consider/approve valuation of site
f)	Conduct/approve annual review & audit of water treatment control systems
g)	Site Redevelopment:
i.	Note update following Town Lands Charity meeting 24/8/15
ii.	Note update on potential layout and issues arising / next steps
9.2	Asset/playground inspections: 
a)	Consider any new items arising
b)	Consider quotations for replacement bench at Glebe Close
c)	Consider/approve Basic Tree Survey & Inspection Course
d)	Consider Tree Risk Assessment report & approve matters arising
10.	OTHER ISSUES
10.1	Herts Minerals Consultation: resolve if the Parish Council wishes to respond
10.2	Dacorum Borough Council Revised Site Allocations Consultation: determine response to be submitted
10.3	AVALC: consider/approve annual donation of £20.00
10.4	Road Design: consider response from Ben Hamilton Baillie Consulting & actions arising 
10.5	Code of Practice for Handling Complaints: conduct/approve annual review
10.6	Policy on the Reporting of Meetings of the Council: consider/approve new policy
10.7	Community Right to Bid: consider response from AVDC re application to register the land by The Crescent
10.8	Auto Enrolment Pension Liabilities: consider report & determine actions arising
10.9	SAVO Trustee e:learning programme: approve cost of £110 for clerk & S Mattey to undertake full trustee e:learning course, £55pp for 26 weeks of access
10.10	Closure of Aylesbury Magistrates Court: consultation open until 8/10/15
10.11	AVDC Pitstone Settlement Audit Assessment: confirm if any changes required to the table
10.12	Planning Committee: note minutes of planning committee meeting

11.	FINANCIAL ISSUES
11.1	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month 
11.2	External audit: completed by Mazars & returned with no comments to note.  Notice of Conclusion of audit and right to inspect the Annual Return to be published for a period of at least 14 days from 1/9/15.
11.3	Conduct all necessary internal controls

12.	REPORTS
12.1	Report on Play around the Parishes, 7 and 21/8/15
12.2	Note actions re dog notifications
12.3	Note Yardley Avenue dropped curb request
12.4	Note info supplied to Angling Club
12.5	Note Pitstone Windmill vandalised with graffiti
12.6	Note request to Breheny to remove advertising hoarding in Westfield Road
12.7	Note other reports, reminders and forthcoming events