PITSTONE PARISH COUNCIL PAVILION COMMITTEE
Minutes of the Pavilion Committee Meeting 
held on 30 March 2015 at the pavilion, starting at 7.30pm

PRESENT:	Cllr Saintey (Chairman), Cllr Ginda, John Groom (Ground Keeper), Jay Adlem (P&IUFC), Paolo (P&IUFC) and Laurie Eagling (clerk).

APOLOGIES:	Cllr Blunt, Cllr Brooks

ABSENT:	Bob Beasley (P&IUFC), Stuart Plenty (P&IUFC), Kirk Rogers (JFC), Daryl Masters (JFC), Matthew List (JFC)

P12/14	ATTENDANCE AND APOLOGIES - See above.   As the council committee was not quorate (only 2 members in attendance), it was agreed to progress with the meeting for update purposes, but all matters requiring resolution would be referred to full council.

P13/14	QUESTIONS FROM THE PUBLIC – None present.

P14/14	DECLARATIONS OF INTEREST – None declared.

P15/14	APPROVE MINUTES OF LAST MEETING 
	
The minutes of the previous meeting held on 29 September 2014 were approved as a true and correct record.  The Chairman was duly authorised to sign them.

P16/14	POTENTIAL SITE DEVELOPMENT

Short delay to reworking optional layouts whilst awaiting feedback from the Neighbourhood Development Plan steering committee.

P17/14	GROUND KEEPERS REPORT

The pavilion will be closed from 10/5/15 to approximately 1/8/15.  It may be possible to open earlier, depending on the weather/how well the seed takes etc and any such decision will be taken nearer the time.  The site needs approximately 60-80 tonnes of top dressing, 8-10 bags seed and fertiliser.  At the council meeting on 26/3/15 it had been resolved to meet this expenditure.

Recreation ground renovations will take place between 25/4/15-2/5/15.  The site has seen extensive wear this season.  Requires top dressing, as yet unfunded.   Seed and fertiliser being funded by the cricket club as the outfield is currently unsafe to play.

It was agreed to ask council to employ J Leonard Ltd to attend to the double gates that are broken and replace 2 broken roof tiles.

P18/14	CHARITY 5-ASIDE TOURNAMENT

Ben Wesley Charity made an initial enquiry about a booking in July (during the site summer renovations) so may come back with an amended proposal for August.

P19/14	NEXT SEASON

P&IUFC will be staying on the recreation ground for the forthcoming season.  Number of teams to be confirmed.

	Tring Town will play their A team at the pavilion (league tbc) and their B team in Tring.  It was noted that Tring currently wish to switch to the South Midlands League, and a league requirement is that no other matches are played at the same time on the same site.

Pitch wear and capacity on the senior pitch was discussed.   It is proposed that Saturday afternoons be reserved only for senior teams (see above), and that Saturday mornings should be kept to the junior pitch, unless <15s or <16s age groups.  It was recommended that only 2 bookings for the senior pitch be taken on a Sunday per week (or one Saturday and one Sunday).  So no more than 3 bookings per week were accepted on the senior pitch, based on the levels of restoration & maintenance seen over recent years.   Council to confirm. 

P20/14	HIRE RATES

It was recommended that there are no changes to the hire rates for the forthcoming season.  Council to confirm.

P21/14	REPORTS

None.

P22/14	DATE OF NEXT MEETING

	The next pavilion committee meeting was set for Monday 1 June 2015 at 7.30pm in the pavilion as a meeting needs to be held before the site re-opens.  There may also be a requirement for a development meeting once the feedback is known from the NDP.

P23/14	CLOSURE OF THE MEETING 

The Chairman thanked Cllr Ginda for his time on the pavilion committee, as he steps down from the council in May.		

There being no further business to be transacted, the chairman closed the meeting at 8.40pm.

Signed:    ________________________________________		Date: ______________________

                Chairman