PITSTONE PARISH COUNCIL
Minutes of the Parish Council Meeting held on 30 April 2015 
in the Meeting Room at the Memorial Hall, starting at 7.00pm and 
concluding at 10.05pm

203/14	ATTENDANCE AND APOLOGIES
	
PRESENT:  Cllr Blunt (Vice Chair), Cllr Mrs Arney, Cllr Richardson, Cllr Mrs Stack, Cllr Nicholls, Cllr Mattey, Cllr Brooks, Cllr Mrs Hawkins and Cllr Ginda.   
Clerk: Laurie Eagling.    
NDP Steering Group: Mr T Clare, Mr K Weber and Mrs M Crutchfield (all only for part of meeting)
2 x prospective District Councillors from Cheddington, Sandra Jenkins and Derek Town (both only for part of the meeting); 
3 members of the public regarding Barley End application; 3 further members of the public (all only for part of the meeting).
	APOLOGIES:  Cllr Saintey

Cllr Blunt reminded those assembled that this was the last meeting of the current term of office for councillors, and thanked all councillors for their contribution over the previous four years.  Cllrs Richardson and Ginda are not standing for re-election and were thanked for all their hard work over numerous terms in office.

204/14	QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS

No questions tendered by the members of the public.   

205/14	DECLARATIONS OF INTEREST

	All councillors declared a standard interest in the charity actions as the council as a corporate body is trustee of the Recreation Ground Charity and Pitstone Parish Charity.   Cllr Blunt declared a standard interest as Chair of Governors for Brookmead School.   Cllr Ginda chairs the Heritage sub-group for the NDP & Cllr Brooks is a member of the infra-structure sub-group.  Cllr Mattey is the council’s representative, and trustee, at Pitstone Memorial Hall Charity.  Cllr Hawkins declared an interest in the planning matter relating to Rushendon Furlong.

206/14	MINUTES OF THE MEETING held on 30/4/2015

	It was RESOLVED that the draft minutes of the Pitstone Parish Council meeting held on 
26 February 2015 were a true and accurate record.  The Chairman was authorised to sign them on behalf of the council.

207/14	CLERK’S REPORT

The following updates to matters arising were noted:

1)	Transport for Bucks current issues: outstanding issues: (c) drop curb at canal bridge, now installed.  (d)  Pitstone gates (Ched Rd & Marsworth Rd) painting booked with ‘Maintenance Gang’ for spring.  (i) Vicarage Road footpath -TfB will try and add to program for 2015/16 (k) potholes on Upper Icknield Way roundabout reported (*) sign hanging off by Cooks Wharf (*) footpath hole by horse-field (*) double check Marsworth Road hedge-work adequate (*) tree removed from verge in Ship Lane (501662)
2)	Northfield Road Cycle/Pedestrian Path: HCC hope to actually have the cycle path installed by end 2015/2016 (actual sum supplied by TW = £115,716.65.   HCC initially predicted the cost of the project at £180-200k leaving a £65-85k deficit, this excludes land acquisition costs.  Now estimate could cost £500k).  New ‘Engineering Assistant’ (Michael Stutley) conducting Feasibility Report – not yet available.  Unclear where extra funds will be provided from but they may be speaking to AVDC re Vicarage Rd planning.   Not yet approached landowners.
3)	Marsworth-Pitstone footpath: 2nd feasibility study funding of £6,862 approved at LAF on 12/3/15. Main concerns from first study were restricted width in some places and drainage issues.  TfB will schedule the works and provide the report.
4)	Castlemead Issues: Steve Essam at Transport for Bucks in charge of negotiating highways handover.   
5)	Castlemead Lighting:  Requirements for Phase V, and Phases I-V, submitted.  Daniel Hadaway of JLES Group handling Phase V.  Their report has been submitted to TW for adoption of the scheme and they are waiting for TW to place the order with them for the works to be undertaken.   Tyler Merries of TDS responsible for Phases I-IV.  BCC advise that adoption can’t take place until post Westfield Road adoption, so agreement not anticipated in the short term.  BCC to adopt Westfield Road and industrial estate lighting in due course.  
6)	Parish map: Waiting for respective groups to approve text and photographs.  	
7)	Castlemead Post Box:  Royal Mail approved the new box last month and the parish council is now waiting for an installation date.
8)	Defibrillator at Yardley Avenue Surgery:  Community training undertaken at Annual Assembly.  VAHT granted permission for directional signage to be installed on their ‘no ball games’ sign at the junction of Yardley/Cheddington – PPC asked surgery to submit final artwork to VAHT for approval before purchase.
9)	Footpath 6 stile/gate:  The new gate has been installed.  The Parish Council has thanked Rights of Way and the landowner for their assistance.
10)	BCC and AVDC Land by The Crescent: BCC advised that the preliminary report from Carter Jonas has been received and identified that the land would be suitable for disposal, however they wish to ensure ‘best value’ for their land and will be exploring a number of options.  Meeting between NDP, PPC, AVDC and Carter Jonas scheduled for 5/5/15.
11)	Quarry 1, Local Wildlife Site: Jean DeSelincourt arranging for a survey in June 2015 with a view to hopefully increasing the classification of protection.   
12)	Leisure Land by the Recreation Ground, including Skate Park and Play Space: No action can be taken by the Parish Council at this point.  Parish Charity unable to negotiate until such time as planning permission has been granted & therefore sale of the PDA has completed.   It is hoped that a general open access MUGA will be deliverable as part of the Pitstone Development Area negotiations.
13)	Football/Mini-Tennis/Tennis/Netball/Scout Hut: all being discussed as part of pavilion redevelopment project
14)	Cricket: successful with a number of grant applications.  Will appear on the Parish Council July agenda for an update and grant request if necessary to enable the ground work to be undertaken in September.
15)	Legionella Training: one online course has been booked and the clerk will undertake before recommending whether other staff should complete the same course.  Expenditure for 3 people already approved.
16)	mVAS/School Bus Stop issues: still being investigated
17)	Tree Risk Assessment – J Lowe will commence once the trees are in full leaf, probably May/June, once per week for 3-4 weeks.
18)	Tree Survey Courses – still to be investigated by Clerk
19)	Legionella works at pavilion – completed
20)	Electrical Works – PAT @ pavilion/café, emergency lighting & fire alarm checks being undertaken on 1/5/15.
21)	Roundabout/Beautification – Stuart at Bucks County Council advises that their workload is easing, works orders for the roundabout have been raised, and he hopes the work will be carried out by end of May (lights first developed fault in June 2011).  No response received from Colbree at time of writing regarding sponsorship opportunity and follow up sent.  Carry forward to next meeting.
22)	Replacement lanterns and columns for Ship Lane and Glebe Close – 6 lanterns & 2 columns on order for Glebe Close plus 1 lantern for Ship Lane.   Due to be installed last week of April.
23)	Bus Box outside Haldi – TfB raised works order.  Gets assigned to national team, so no visibility of implementation date.
24)	Dog bin by The Crescent – now installed.
25)	Replacement litter bin opposite Masons – installed.
26)	First Time Sewerage for end of Cheddington Road – AW estimate undertaking in 2017
27)	Playground Gates – requested via J Leonard & on order.
28)	Pensions Staging – full report to appear on a later agenda

208/14	NEIGHBOURHOOD DEVELOPMENT PLAN

1)	Update from NDP Chairman Tony Clare and Vice Chairman Kris Weber

Tony Clare, Chairman of the NDP Steering Group provided feedback from the engagement days and explained how that was feeding into the sub-groups, who were finalising their work and submitting to rCOH so they could produce the draft pre-submission consultation document ETA 10/5/15.  This will then be reviewed and shared.   It is hoped that it will be available to present to the Parish Council ahead of the meeting on 21/5/15, so should appear on the next agenda.   The NDP Steering Group are proposing two further engagement days at the start of June so that the community can discuss the content of the consultation, which will in itself last for 6 weeks.

The Chairman thanked all the NDP team for their hard work over the previous months.

Derek Town was granted permission to speak, and advised the NDP & PPC that the extent and effectiveness of consultation and engagement had been queried of Cheddington NDP by AVDC, so encouraged the group to ensure that they were reaching all residents effectively.

Other updates:

SEA – draft from rCOH available before the next council meeting.  Place on next agenda.

Grant – may now be able to apply for the next phase of grant.   Place on next agenda for approval.

Aldbury Parish Council – raised queries about the impact of development in Pitstone on Tring train station & associated parking (which lie within the parish of Aldbury).  The cycle path and the potential for further contributions were discussed.  PPC to liaise more closely with Aldbury on issues related to public transport.

Minutes – the Parish Council requested copies of all minutes from NDP sub-groups etc and this was approved by Tony Clare, on the basis that they were treated as a snapshot of the current thinking and not necessarily the agreed/final routes forward.

2)	BCC/AVDC land at The Crescent
It was RESOLVED that PPC would attend the meeting between NDP and Carter Jonas relating to the land at The Crescent scheduled for noon on 5/5/15.  NDP advised that they would be recommending to the community that both parcels are designated as open space/retained as per their existing use and any residential development be opposed.  PPC remain in support of open space/non-development.  

3)	Other feedback arising from Engagement Days
Some questions submitted via feedback forms are not strictly related to NDP issues.  It was RESOLVED that the Parish Council would feed these questions to any relevant other bodies eg the schools, and try to answer some of the queries in the next edition of PPP.

209/14 	CORRESPONDENCE 

	The correspondence received this month was discussed and noted (Appendix 2).  

210/14	PLANNING MATTERS

	All planning applications are posted to the parish council website (to the ‘news’ section as well as within the agenda section), Facebook page and Twitter feed.  This is in addition to the standard neighbour notification program and notice-board announcements.

1)	Applications: 

a)	Barley End, Aldbury Lane, Pitstone, 15/00819/APP, demolition of existing dwelling and outbuildings; erection of replacement dwelling with detached garage and annexe above and stable courtyard incorporating garden store and glasshouse.  3 residents were granted permission to speak regarding this application.   Robin McCarthy of Aldbury Parish Council spoke of the concerns relating to construction traffic accessing the site from either end of Stocks Road which is a single track lane with passing places and would urge AVDC to consider mitigation measures such as limiting the size of vehicles, or creating a new access gate.    Lawrence Trowbridge of National Trust & a resident of a neighbouring property discussed the letter submitted from the Society for the Protection of Ancient Buildings and other matters of historical significance, calling for the Conservation Officer to review the site prior to any permission being granted.  Frankie Cole highlighted the requirement for materials to comply with the Chiltern Conservation Board Design Guide as the property lies within the Area of Outstanding Natural Beauty.   The application was then debated by full council where it was RESOLVED to advise AVDC that the Parish Council opposed this application on the following grounds (1) heritage related issues should be explored by the Conservation Officer before planning granted (2) consideration should be given to initiating mitigation measures for construction traffic access issues (3) the design/vernacular should comply with the necessary guidelines.

The 3 residents that had spoken plus 2 other residents then departed the meeting.

b)	14 Durham Road, 15/00977/APP, two storey side extension and conversion of garage into habitable room.  The local resident was granted permission to speak regarding this application and expressed his concerns about further closing in this already cramped residential development.  The application was then debated by the full Parish Council where it was RESOLVED to advise AVDC that the Parish Council was opposed to this application on grounds of (1) reduced parking in an area already experiencing parking difficulties (2) over-massing my building a large 2 storey extension in a tightly confined area (3) not in keeping with the rest of the road.

c)	7 Castle Close, 15/00576/APP, conversion of garage into habitable room.   The Parish Council received no objections from residents.  The application was considered by full council where it was RESOLVED to advise AVDC that the council had no objection to the application.

d)	28 Albion Road, 15/01254/APP, single storey rear extension and new pitched roofs to existing flat roofed elements to side and rear.  The Parish Council received no objections from residents.  The application was considered by full council where it was RESOLVED to advise AVDC that the council had no objection to the application.

e)	It was noted that an application for a single storey rear extension had been submitted by 51 Cheddington Road and AVDC had advised that as Householder Permitted Development they were not consulting on this application.  Advised purely for information.

f)	An application has been received relating to 42 Glebe Close and this will appear on the May agenda.

2)	Decisions:

a)	8 Crispin Field, 14/03608/APP, two storey side extension and removal of chimney.  AVDC permitted (PPC tendered no objection).
b)	3 Railway Cottages, 15/00808/APP, first floor rear extension and replacement front entrance porch. AVDC permitted (PPC tendered no objection).

3)	Other: 

a)	Land to the rear of Glebe Close and Rushendon Furlong, 13/03491/AOP – erection of 40 residential dwellings together with new access, associated parking, on-site play area and informal open space and attenuation pond.  S106 now agreed and AVDC granted outline planning permission.
b)	The new planning legislation that came into force this month had been circulated to all members and was noted.

1 member of the public then left the meeting.

211/14	PITSTONE DEVELOPMENT AREA

1)	Design Brief
A draft had been circulated by the Parish Council to the two landowners.  Bidwells had expressed an initial agreement.  No response had been received from the Parish Charity to date.   

The Parish Council shared the draft PDA design document in the interests of transparency with the NDP land sub-group.  Cllr Nicholls challenged whether this should have been shared as it was a private document between two landowners.  The Council acknowledged that it would have been preferable to notify the landowners of their intention to share it more widely, but it was shared in the spirit of mutual trust and confidence shared between both parties and the NDP representative present confirmed that it had not been shared more widely.  The Parish Council RESOLVED to write to the acting land agent to make them aware that it had been shared more widely and apologise, in the interests of transparency.

2)	Policy Options/Legal Implications
Tony Clare advised that it was likely that the NDP process would not recommend pursuing a Community Right to Build and would favour negotiating with the two landowners.  

The Parish Council had sought advice from its lawyers, Horwood & James, to clarify how it should handle the conflict of interest between the pressure from NDP/Community to potentially apply planning conditions to some parcels eg the leisure land, and its duties as sole trustees to secure ‘best value’ for the Parish Charity.   Horwood & James advised that it was right and proper that the council fulfil its legal obligations in both respects.  Their Trust expert recommended that consideration be given to invoking the Trustee Delegation Act.  In essence, before designating any land the Charity would appoint a number of independent & competent trustees who would be liable for the charity for a set predetermined period.  Power would be delegated to these independent trustees.  The council would release the draft pre-submission consultation, the Charity (new trustees) would consider the document and submit any comments/objections on behalf of the Charity which would then be duly considered by the NDP/rCOH/AVDC/PPC when the final NDP was produced.   The designated period would expire and the trusteeship would revert back to the Parish Council.   Alternatively, the Parish Charity could seek permission from the Charity Commission to ‘act not withstanding’ or for the Charity Commission to appoint an independent trustee.  It was RESOLVED that the Parish Council would relay this advice to the Parish Charity and ask that they advise the Parish Council how they wished to proceed.

3)	Joint Heads of Terms
Bidwells advised that the Joint Heads of Terms had been signed by all parties.  The Parish Council has not yet received back a signed copy for the files.

212/14	SPORTS, LEISURE AND PLAY MATTERS

1)	Pavilion

1.1	Committee Meeting
The minutes of the pavilion committee meeting held on 30/3/15 were noted and it was RESOLVED to approve (1) replacement roof tiles & gate repair (2) to accept the recommendation that Saturday afternoons are reserved for Tring Town & Saturday mornings on the larger pitch should only be used for <15s and <16s, with no more than 3 bookings on the larger pitch per week (3) retain existing hire rates for one further season whilst investigating redevelopment options.

1.2	Following a market comparison by Business Advisory Services, it was RESOLVED to accept the CNG quotation for gas at the pavilion of zero standing charge plus 4.6291 unit price and a 36 month contract, as being the most advantage deal.
1.3	Council were reminded that the electricity contract switches from British Gas to Opus on 1/5/15.  Incorrect mailing address amended.  £10 credited to Parish Council account for accepting electronic invoicing.  It was noted that Opus had advised that it may take up to 6 weeks to gain access to smart meter and therefore the first bill may be estimated.
1.4	It was noted that CNG had now transferred the £219.95 credit back to the Parish Council bank account.
1.5	It was RESOLVED to delegate power to the clerk to automatically arrange necessary ad-hoc repairs (eg roof tiles, gates, fences, gutters etc) to the pavilion, as it was noted that further roof tiles had required replacement.
1.6	It was RESOLVED to accept the quotation from Ardenoak Fire to carry out the fire equipment annual service (£10 site visit plus £2 per item).  Quotation remained static year-on-year and the market was compared last year with Ardenoak being the cheapest.

1.7	Site Redevelopment
a)	The NDP land/housing assets sub-team were thanked for successfully negotiating a potential sale/lease of a strip of land owned by the Town Lands Trust to the Parish Council to extend the pavilion site to enable all the desired leisure facilities to be accommodated at the site.
b)	Cllr Brooks re-drawing the schematic.  It was RESOLVED that a meeting will then be called to gain agreement from the local sports/community groups, before the Parish Council negotiate directly with the Town Lands Trust.
c)	It was RESOLVED not to approach AVDC re S106 until the site plans were agreed and a potential purchase price known.
d)	Council were reminded that any non-football development on the site would require permission from Castle Cement as per their covenant.

1.8	It was RESOLVED that the Labinal Power Systems Family Fun Day could not be accommodated at the pavilion on 4/11 July due to the ground renovations, but that the car park would be available should they wish to hire that.   The council will suggest to Labinal that they give consideration to joining forces with Party in the Park on 4 July and holding the event on the Recreation Ground with a corporate marquee.
1.9	It was RESOLVED to involve the potential Pitstone Sunday football senior side in the site redevelopment meeting and encourage all the local clubs to work out an equitable way to utilise the available space/slots for the larger pitch.

2)	Recreation Ground
It was noted that the football pitch had not been fully renovated this year due to lack of funds but that the ground-keeper had re-distributed and evened out the top surface to enable cricket to be played.

3)	Allotments

3.1	It was noted that two additional water tanks had now been installed at the allotments.
3.2	It was noted that Pitstone Allotment Association had supplied the latest site risk assessment with no issues arising for the Parish Council.
3.3	It was RESOLVED to approve the treatment of the wooden entrance gate and for the Parish Council to meet the associated costs with the allotment funds held.  PAA to determine exactly what materials are required.

4)	Playground Issues
The annual playground inspection reports for all three sites were discussed.  
4.1	It was RESOLVED to commission the works necessary for Windsor Road, utilising the S106 maintenance funds held for the site, but to obtain a comparative quotation first. 
4.2	It was RESOLVED to monitor the Hever Close footrests that do not pose a safety hazard.
4.3	It was RESOLVED to continue to monitor the Bo Peep, Rolling Barrel, Turnstile Roundabout and Cradle Swing issues identified in the report on the Recreation Ground.  These works are more expensive and the site is still scheduled for complete removal and replacement.

K Weber then left the meeting.

213/14	OTHER ISSUES

1)	Bucks County Council Devolved Services

1.1	The comments and draft agreement revisions proposed by HB Law were discussed.  No amended contract had yet been issued by Bucks County Council.  Therefore the Parish Council was unable to make any decision about involvement in the Devolved Services scheme at this point in time.   BCC is still supposed to be carrying out its grass cutting obligations for all parishes that have not yet signed.
1.2	It was RESOLVED to accept the offer from BCC Rights of Way to extend the footpath maintenance agreement from last year to cover this year so that at least the footpath work can be undertaken.

M Crutchfield then left the meeting.

2)	Youth Café

2.1	Meeting with AVYFC scheduled for 8/5/15 and outcome will be circulated once available.   Need to determine if can continue, if AVYFC still wish to support, how will handle opening/closing given withdrawal of councillors etc ahead of proposed meeting with year 6 on 16/6/15.   Proposed action plan needs to be on May agenda.
2.2	Dave Nicholls confirmed that he would continue for the shifts he has committed to until the summer holidays but then wished to withdraw.
2.3	The youth café received an invitation to take part in the Ivinghoe Fete procession.  The details have been passed to AVYFC and Linda Howarth plus the Youth Forum.

3)	
Dog Bins
3.1	It was RESOLVED not to install a dog bin by the Local Wildlife Site maintenance gates where vehicles park.  Both the highway and the site still being owned and maintained by Taylor Wimpey.
3.2	It was RESOLVED to make enquiries with National Trust about positioning a dog bin just inside the field gate at the end of Green Lane.

4)	Employment Issues
4.1	It was RESOLVED to employ R Deeley to provide holiday cover around the Recreation Ground.
4.2	The employment legislative & HMRC changes coming into force in April 2015 and 2016 were discussed and noted.
4.3	It was noted that the year-end employment submissions and requirements had been carried out with the exception of returning the “notice to payroll all benefits” & P11D online form that HMRC has not yet made available.  New tax codes applied and new tax year commenced.
4.4	Council were reminded that the final one-off non-consolidated payment (£14) as part of the National Joint Council for Local Government Services salary award previously resolved to adopt was payable in April and had therefore been included within the payroll.
4.5	It was RESOLVED to pay the clerk 46 hours of overtime from the previous 6 months at £14.414ph within the May payroll.
4.6	It was RESOLVED to accept an official amendment to the minutes of 29/1/15 to confirm that the Parish Council wished to employ Mrs J Graves to undertake the agenda distribution for the annual assembly at a cost of £140.  It was also RESOLVED to employ Mrs S Gregory to source & serve refreshments on the evening and meet the associated hall hire/set up costs of the Annual Assembly.  These matters had been discussed and agreed at the meeting, and were evident in the associated meeting pack, but had not been appropriately minuted.

5)	Unmetered Street Light Electricity Contract
Following many years at static pricing, Eon is increasing the deemed contract rate from 9.2p to 12.4p per kWh.  Business Advisory Services have compared the market for a fixed term contract and have been unable to identify any cheaper rates.  Therefore, it was RESOLVED to accept the automatic move to the 12.4p deemed contract rate until a better contract is identified/available.

Cllr Ginda expressed a willingness to continue as Street Light database manager once his term in office concludes, if the Parish Council is willing.   Confirm on May agenda when undertake appointments.

6)	BALC/NALC/LRC Annual Subscription
It was RESOLVED to renew the annual subscription to the above bodies who provides legal advice and support to the parish council (£408.84).

7)	Annual Assembly
The Annual Assembly held on 21/4/15 was discussed.  The revised format, community stands and defibrillator demonstrations were favourably received.   There were no issues arising that needed action by the Parish Council.

8)	PPP
Cllr Blunt advised that he was willing to continue as Editor until the end of the calendar year but would then need to step down due to his extensive other voluntary commitments.  Cllr Blunt has held this post for 4 years and it was only ever intended to be an interim arrangement.  This notice was being given early to allow the council sufficient time to consider a more long term solution and Cllr Blunt agreed to support a new Editor once one has been found

Cllr Ginda expressed a willingness to continue as Advertising Manager after his term in office concludes.  It was agreed to put all the issues on the May agenda.

Articles for inclusion were discussed (including the Annual Report & Accounts, Annual Assembly review, Volunteer of the Year, New Council, Questions arising from Engagement Days not being covered by NDP, Pitstone’s abandoned Racing Circuit and an article about the Community Cinema) and it was agreed that the clerk would write to Town Lands Charity/Williamson Trust to see if they wished to publish their accounts.

9)	Election Key Dates
The key dates and requirements for the forthcoming election were noted.

214/14	FINANCIAL ISSUES  

1)	Bank Account Holdings / Interest
Council undertook a review of the bank account holdings and associated interest levels.  It was RESOLVED that the Parish Council wished to retain all the existing accounts and not make any transfers, so that available funds were not all kept within one provider.  Review again in 12 months.

2)	S106 Account Reconciliation / Transfer
The S106 expenditure was considered and it was RESOLVED to transfer £7,039.36 from NatWest S106 Reserve Account to Unity Trust Bank Current Account to reconcile expenses incurred during the financial year.

3)	End-of-Year Financial Reports and Audit Timetable
All councillors have received draft year end annual report and accounts, accounting statement/explanation of variances for audit, year-end financial reconciliation, year-end budget monitor, full cash book, notes to accounts for the year end and full asset register.  No issues were reported back to the council for discussion.

The following key dates were noted:
Internal audit – 11 June
Notice of appointment of date for exercise electors rights – 17 June
Council meeting/must approve accounts and consider internal audit report – 25 June
Electors rights period – 1-28 July
Annual return must reach Mazars – 3 July
Appointed date for exercise of electors rights – 31 July

4)	Insurance Provision
The year-end adjustment to the insurance provision in line with the asset register was noted.  Came & Co advised that no additional fee was due at present.

5)	Quarterly Grant Applications
None received.

6)	Quarterly VAT Return
Noted.  £2,757.89 to be returned to PPC by HMRC.

7)	Financial Position & Payments
The council RESOLVED to make the payments outlined in Appendix 3.  Two councillors undertook to authorise the transactions for BACS transfer and initialled the corresponding paperwork.  

8)	The regular internal controls were conducted with no amendments requested or issues arising.   Control checks had included a review of the electronic banking information held for suppliers – all payments are made to bacs details quoted on invoices or provided in writing by suppliers.  If no bacs details are included on an invoice, the supplier is contacted rather than previous details being utilised.  Only salary payments are regularly paid to pre-notified accounts.

215/14	REPORTS 

1)	Pitstone Memorial Hall Charity – Cllr Mattey, the interim Chairman for the hall charity, advised that a number of volunteers had come forward including a replacement Chairman and Treasurer.  A meeting will be called shortly to officially make the new appointments and other changes to the committee structure.
2)	The initial information received from the Pitstone Youth Forum was considered.  The council look forward to working with this group in the future.
3)	It was noted that residents had reported an alleged felling of a BCC owned tree in Ship Lane.  The information had been provided to BCC.
4)	Quarterly review of information on the web site completed.
5)	It was noted that there was a lovely display of Cowslips on the grass beyond Hever Close playground this year.
6)	It was agreed to notify PCSO Dodson of a new den built by the youths within the woodland past the old allotment site.
7)	Daffodil signs have been uplifted from Marsworth Road and put into storage.

216/14	THE FOLLOWING REMINDERS WERE NOTED

•	Parish Council meetings: 21/5, 25/6, 30/7, 3/9, 24/9, 22/10, 26/11, 7/1/16
•	Pavilion Committee: now 1/6/15
•	LAF meetings: 9/7/15, 1/10/15
•	General, district and parish elections 7 May 2015
•	AVTUG meetings: 2/6/15, 8/9/15, 1/12/15
•	AVYFC Youth Event: 28/5/15
•	Play around the Parish sessions booked for 7th and 21st August 10am-noon
•	PPP Deadlines: 8/5/15 for May publication; 16/10/15 for November distribution with details of upcoming village Christmas events etc.
•	Judging for Best Kept Village Competition will take place during June

217/14	DATE OF NEXT MEETINGS

The next meeting of the Parish Council will be held on Thursday 21 May 2015 and this will be the annual meeting for the Parish Council and first meeting of new council.   

218/14	CLOSURE OF MEETING

	There being no further business to be transacted, the Chairman closed the meeting at 10.05pm.

Signed:			Date:	21 May 2015
	 Chairman