PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 25 February 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  19 February 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

4.	MINUTES - To resolve that the minutes of the parish council meeting held on 28/1/16 be signed as a correct record

5.	CLERK’S REPORT – receive any update to the matters arising, for information only

6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

7.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
7.1	Note AVDC published materials on 8/2/16 and set the referendum date as 17/3/16
7.2	Grant application to Locality successful and £2,400 awarded

8.	PITSTONE DEVELOPMENT AREA: No update received

9.	SPORTS & LEISURE COMMITTEE – CLLR GROOM
	Note minutes of Sports and Leisure Committee meeting held on 1/2/16 and approve matters referred to full council:
9.1	Approve ambition for re-development of pavilion building and associated surrounding area including car park, boundary and outdoor storage
9.2	Approve associated procurement of architect to produce detailed plans and obtain planning permission
9.3	Consider/approve seeking 2nd quotation from architect re community/scouts building
9.4	Approve grant applications to New Homes Bonus and AVDC re S106

9.5	Consider other matters for debate/approval:
a)	Approve annual PAT of pavilion & youth café equipment, six monthly fire alarm service at the pavilion and annual emergency lighting service at pavilion 
b)	Approve summer renovation program for football pitches
c)	Note installation of bell system in changing rooms at pavilion
d)	Approve repair works: reaffix external bin, relay raised paving slabs, replace padlock, repair ceiling light
e)	Note forthcoming meeting with youths/parents and matters arising
f)	Approve annual playground inspections and forthcoming DDA consultation
g)	Consider/approve grass cutting for open space in 2016

10.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE
Note minutes of Planning Committee meeting held on 18/2/16.

11.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
Note minutes of Recreation Ground Charity Committee meeting held 24/2/16 and approve matters referred to full council:
11.1	Consider/approve grant request(s) for related to ground management and summer renovation
11.2	Consider/approve creation of dedicated bank account for the Charity and associated change to Terms of Reference

12.	OTHER ISSUES
12.1	Ben Hamilton Baillie (BHB) Highways Project: confirm consultation program
12.2	Pitstone-Marsworth Footpath Project: note feedback from Marsworth & approve joint application for New Homes Bonus funding
12.3	Parish Map: approve final draft
12.4	Queen’s 90th Birthday Commemorative Tree(s):  Consider & approve proposals
12.5	Youth Café: 
a)	Consider/approve the renewed rental agreement with Brookmead
b)	Consider feedback from discussions with AVYFC
c)	Consider volunteer position and possible recruitment options
12.6	Auto Enrolment Pension Liabilities and associated implications: 
a)	Consider/approve appointment of Auto Enrolment Pension provider (NEST) and actions arising
b)	Consider/approve change to Sage Accounting and Payroll software from April 2016
c)	Consider/approve change to accounting basis (income/expenditure instead of receipts/payments) from April 2016
12.7	West Midlands Rail Franchise Consultation: consider how wish to respond
12.8	IT Equipment Upgrade:  consider/approve recommendations
12.9	Westfield Road & Allotment Noticeboard Renovation: consider/approve quotations
12.10	Pitstone Annual Assembly: commence draft agenda and meeting format
12.11	Bus Box Rushendon Furlong Junction: Consider/approve support
12.12	Street Lighting: approve cost of repair to 6 street lights

13.	FINANCIAL ISSUES
13.1	S106 Payment: Note AVDC confirmed £3,367.06 paid to Ivinghoe & Pitstone United Cricket Club re construction of new wickets
13.2	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month.
13.3	Budget monitor: note budget monitor to 17/2/16 & 3 year budget
13.4	Conduct all necessary internal controls

14.	REPORTS
14.1	Note other reports, reminders, forthcoming events and agenda items for 24/3/16

THE PUBLIC AND PRESS ARE WELCOME AT ALL OUR MEETINGS 
AND COMMITTEE MEETINGS
IF YOU ARE UNABLE TO ATTEND IN PERSON, YOU CAN KEEP UP TO DATE BY READING THE MINUTES PUBLISHED TO OUR WEB SITE