PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 7 January 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  31 December 2015

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

4.	MINUTES - To resolve that the minutes of the parish council meeting held on 26/11/15 be signed as a correct record

5.	CLERK’S REPORT – receive any update to the matters arising, for information only

6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

7.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
7.1	NDP Regulation 16 public consultation closed 22/12/15.  Note feedback received.  AVDC submitted all comments to the appointed examiner.  Report expected by mid-February.
7.2	Consider/note financial summary of project to date
7.3	Note Groundwork UK End of Grant Report submission completed

8.	PITSTONE DEVELOPMENT AREA: No update due until end January

9.	SPORTS & LEISURE
9.1	Pavilion: 
a)	Remedial works: Note/approve this month’s requirements including: replace displaced roof tiles; repair damage to referee’s door following lock failure; new kettle; fuse replaced in urn; replace kitchen water heater
b)	Site Redevelopment: note update, January meetings and actions arising
9.2	Assets/playgrounds/open space: 
a)	Remedial works: Note/approve this month’s requirements and associated expenditure including: one smashed bin sleeve; 2 broken bin locks 
b)	Play space planning re-application: approve associated costs
c)	Play around the Parishes: consider if wish to book any sessions for Easter or Summer 2016 (cost increased to £310 per 2 hour session)
9.3	Other
a)	Note Pitstone Youth Forum request re play space and skate park.  Meeting 13/1/16.

10.	PLANNING - Receive feedback from Planning Committee Meeting held 7/1/16

11.	
OTHER ISSUES
11.1	Ben Hamilton Baillie (BHB) Highways Project: note response from BCC TfB.  BHB due to respond in January.
11.2	Pitstone-Marsworth Footpath Project: consider result of BCC feasibility study & receive presentation from Allan Purchase (tbc)
11.3	BCC land at The Crescent: consider latest information from BCC and determine any actions arising
11.4	BCC Local Transport Plan 4: determine any response to consultation (open until 29/1/16)
11.5	BCC Safer Bucks (Crime and Disorder) Plan: determine any response to consultation (open until 17/1/16)
11.6	PPP: Approve submission for PPP (deadline 20/1/16)
11.7	Devolved Services: consider approaching VAHT to offer grass cutting services in Pitstone during 2016
11.8	Parish Map: final changes being implemented prior to end January meeting
11.9	Guide to Information Available: consider/approve updated guide
11.10	Queen’s Birthday Beacons 21/4/16: consider opportunity and any update from Ivinghoe parish
11.11	Youth Café: 
a)	Consider/approve the renewed rental agreement with Brookmead
b)	Consider feedback from discussions with AVYFC
11.12	Auto Enrolment Pension Liabilities: note updated information

12.	FINANCIAL ISSUES
12.1	Quarterly Grant Review: consider grant application from St Marys Church Pitstone
12.2	Donation request from Chilterns Conservation Board: consider
12.3	Standing Orders and Financial Regulations: consider & approved amended documents to reflect Public Contracts Regulations 2015
12.4	External Audit/Smaller Authorities’ Audit Appointments Ltd: consider new legislation and determine to remain within automatic appointment or opt out and create own Audit Panel
12.5	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month.
12.6	2016/17 Budget.  Consider final draft.  Final document must be approved at 28/1/16 meeting for submission to AVDC on 29/1/16.
12.7	Conduct all necessary internal controls

13.	REPORTS
13.1	Note feedback from CIB Webinar on Story Telling for voluntary groups 15/12/15
13.2	Note MVAS data from Marsworth Road
13.3	Receive feedback from AVALC meeting 5/1/16 – Cllr Saintey
13.4	Faulty street lights reported to Lamps & Tubes, BCC and Taylor Wimpey
13.5	Receive feedback re Pitstone Memorial Hall Charity - Cllr Mattey
13.6	Note other reports, reminders, forthcoming events and agenda items for 28/1/16

EVERYONE IS WELCOME TO ATTEND OUR MEETINGS AND YOUR VIEWS ARE IMPORTANT TO US
WE LOOK FORWARD TO WELCOMING YOU