PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Millennium Room of the Memorial Hall on Thursday 28 July 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  21 July 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 28/7/16 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

Committee Reports:

8.	SPORTS & LEISURE COMMITTEE – CLLR GROOM, CHAIR OF COMMITTEE	
8.1	Note minutes of Sports and Leisure Committee meeting held on 11/7/16
8.2	Note quotations being sought for replacement fencing along western boundary of pavilion
8.3	Note quotations being sought for ball stop netting and consider/approve actions arising from site visit with UK Power Networks
8.4	Consider/approve how to progress with the procurement of architectural services for the redeveloped/new building
8.5	Approve costs associated with installation of donated benches
8.6	Note potential change in ground care for off-pitch areas
8.7	Consider/approve remedial actions: replacement gate at allotment site, replace Emergency Exit and Fire Evacuation Point signs at pavilion

9.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE
9.1	Note the minutes of the planning committee meeting held on 21/7/16.
9.2	Receive feedback from VALP parish consultation event – Cllrs Crutchfield, Weber and Starling
9.3	Draft Vale of Aylesbury Plan public consultation events throughout July & August. Deadline 5/9/16.  Therefore, council need to resolve a response at 1/9/16 meeting.
9.4	Planning application 16/02576/APP for demolition of existing garage and construction of a 2 bedroom chalet bungalow and detached single garage with additional parking to the rear of Windmill Lodge, High Street, Ivinghoe (affecting some Pitstone residents in Groomsby Drive)

10.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
Note minutes of meeting held 26/7/16 and approve any matters arising
11.	PITSTONE PARISH CHARITY COMMITTEE – CLLR NICHOLLS, CHAIR OF COMMITTEE
No report this month
12.	STAFFING COMMITTEE – CLLR BLUNT, CHAIR OF COMMITTEE
Note/approve litter picking after Party in the Park

Working Group Matters:

13.	PITSTONE DEVELOPMENT AREA - Consider and approve the revised Joint Landowners Agreement
14.	LOCAL AFFORDABLE HOUSING – investigation continues into Housing Needs Surveys

15.	TRAFFIC / HIGHWAYS / PATHS
15.1	Ben Hamilton-Baillie Project
a)	Approve grant application to LAF for 2017/18 grant towards full Stage 3 Feasibility Report
b)	Stage 1 Road Safety Audit commissioned by BCC (eta end August/September)
15.2	Central Beds Transport Strategy Consultation on Weight Limits (open til 12/8/16)
Consider impact of A4146 proposals on B488 and determine any response
15.3	Roadside weeds
Consider quotations from to treat curb side, island & roundabout weeds

16.	PITSTONE YOUTH CAFÉ
16.1	Receive feedback from meeting with Café Manager 20/7/16 – Cllrs Nicholls & Saintey
16.2	Approve renewal of contract with Café Manager for 1/8/16-31/7/17 academic year
16.3	Approve recruitment of Assistant Youth Worker
16.4	Approve Platinum level of membership with Action for Youth
16.5	Approve training budget for youth café volunteers/assistant youth worker
16.6	Approve purchase of floodlights
16.7	Note other updates and approve associated costs

Other Issues:

17.	BCC INFRASTRUCTURE
17.1	Receive feedback from BCC S106/CIL workshop on 15/7/16 – Cllrs Saintey & Nicholls
17.2	Consider correspondence re Education contribution and determine any actions arising
17.3	Consider any actions arising re Ben Hamilton-Baillie project

18.	BCC DEVOLVED SERVICES: Consider/approve any ad-hoc works required

19.	Bucks Buzzing and National Biodiversity Strategy / Ashridge & Ivinghoe Beacon Biodiversity Opportunity Area (BOA)
19.1	Consider/approve Case Study participation for the orchid preservation in the Bucks Buzzing campaign
19.2	Note information relating to the Biodiversity Strategy and BOA

20.	STREET LIGHT POLICY: conduct annual review and adopt
21.	PROTECTION OF OPEN SPACE: consider/approve any mitigating measures
22.	RESCHEDULING OF AUGUST MEETING: confirm change from 25/8 to 1/9
23.	WATER DISPENSER: consider/approve purchase of a flask / water dispenser

Financial Issues:

24.	QUARTERLY GRANT AND DONATION CONSIDERATION: Consider application from Brookmead School towards new goals
25.	VAT RETURN: note submission of quarterly VAT return
26.	FINANCIAL POSITION AND PAYMENTS: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor/budget monitor information for the month.
27.	INTERNAL CONTROLS: Conduct all necessary internal controls

Other Reports:

28.	Note feedback from pre-renewal meeting with Came & Co on 20/7/16
29.	Receive feedback from Beacon Villages Community Library AGM 9/7/16 – Cllr Arney
30.	Note other reports, reminders, forthcoming events and agenda items for 1/9/16