PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Millennium Room of the Memorial Hall on Thursday 24 November 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  18 November 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 20/10/16 and the extraordinary council meeting held on 10/11/16 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

Committee Reports:

7.	SPORTS & LEISURE COMMITTEE – CLLR SAINTEY, CHAIR OF COMMITTEE
7.1	Note minutes of the committee meeting held on 7/11/16
7.2	Note plan for Phase I (wooden fence, ball stop netting and pitch extension) to occur in closed season of 2017 (May-July)
7.3	Consider/approve final draft brief to architects re redevelopment of existing building and frontage
7.4	Consider/approve replacement of section of guttering
7.5	Approve purchase of replacement elbow joint
8.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE 
8.1	Applications:
a)	16/04006/APP, Barley End in Stocks Road, demolition of part of existing dwellinghouse, stables and outbuildings; construction of replacement dwellinghouse and glasshouse; alterations to retained part of building for use as annex and garaging; and installation of ground loops for ground source heat pump.
8.2	Decisions:
a)	15/04303/APP, Land off Cheddington Road, erection of one new dwelling: AVDC Refused (PPC opposed)
b)	16/01704/APP, Victor House, Pitstone Green Business Park, conversion into 8 flats:  AVDC Approved (PPC tendered no objections)
c)	16/02976/APP, 12 Marsworth Road, demolition of existing conservatory and erection of single story rear extension with pitched roof.  AVDC Approved (PPC tendered no objections)
d)	16/03392/APP, 2 Cheddington Road, single storey rear extension and rooflights: AVDC Approved (PPC tendered no objections)
e)	16/03243/APP, 104 Vicarage Road, replacement storage barn: AVDC Approved (PPC tendered no objections)
8.3	Receive feedback from AVDCs VALP/Modernising Local Government event on 14/11/16 – Cllrs Crutchfield, Saintey and Weber  
8.4	Note other planning updates
9.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
9.1	Consider the advice received relating to the financial management of the Recreation Ground Charity and determine route forward
9.2	Note minutes of Recreation Ground Charity meeting held 1/11/16
9.3	Approve commission of recommended tree works
9.4	Consider if the parish council wishes to replace the commemorative tree for the Royal Wedding & determine if wish to delay purchase of 90th birthday crab apple
9.5	Note budget request from the Charity committee
10.	PITSTONE PARISH CHARITY COMMITTEE – CLLR NICHOLLS, CHAIR OF COMMITTEE
10.1	Note minutes of Pitstone Parish Charity meeting held 10/11/16
11.	STAFFING COMMITTEE – CLLR BLUNT, CHAIR OF COMMITTEE
No matters arising this month

Working Group Matters:
	
12.	PITSTONE DEVELOPMENT AREA: Note update.  No actions arising.
13.	HOUSING:  Note information re next edition of PPP
14.	TRAFFIC / HIGHWAYS / PATHS
14.1	Ben Hamilton-Baillie Project: 
a)	Consider result of Phase I Road Safety Audit
b)	TfB not anticipated to provide quote for Phase II report until end December
c)	Consider feedback from meeting with Andrew MacDougall, BCC Senior Infrastruture Co-ordinator, scheduled for 23/11/16
14.2	Path between Marsworth and Pitstone:  Funding confirmed.  Design/engineering works commissioned with report due March 2017.  
14.3	Cycle path along Northfield Road: note any update from HCC
14.4	LAF traffic calming sub group meeting 25/10/16: receive feedback.  Agenda included items on weight restriction considerations A4146/B488 (waiting survey results) and BHB Phase I   
14.5	mVAS
a)	Consider if with to renew annual service contract £210
b)	Note mVAS data for Vicarage Road
15.	PITSTONE YOUTH CAFÉ: Note updates and confirm training expenditure
16.	ALLOTMENTS – Note update.  No issues arising this month

Other Issues:

17.	VACANCY: Consider the recommendation of the interview panel and appoint councillor
18.	BCC EDUCATION:
Consider feedback from meeting with Andrew MacDougall scheduled for 23/11/16
19.	LAND AT THE CRESCENT: Consider information from Carter Jonas 
20.	BCC BUDGET CONSULTATION: Consider any response wish to submit
21.	DEVOLVED SERVICES: note clearance of footways between Cheddington Road/Crispin Field and Chequers Lane/Yardley Avenue
22.	ACRONIS 2017: approve purchase of 2017 upgrade (£24.99)
23.	EVENTS AND OPEN SPACES POLICY: consider draft policy issues arising 

Financial Issues:

24.	FINANCIAL POSITION AND PAYMENTS: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor/budget monitor information for the month.
25.	INTERNAL CONTROLS: Conduct all necessary internal controls
26.	BUDGET AND PRECEPT FOR 2017/18: Consider second draft of budget and precept proposals

Other Reports:

27.	Receive feedback from visit to Greatmoor Energy from Waste plant – Cllrs Saintey, Nicholls Blunt, Arney & the clerk
28.	Receive feedback from AVALC AGM 5/11/16 – Cllr Saintey
29.	Receive feedback from Pitstone & Ivinghoe Entertainments Fireworks 5/11/16 – Cllr Saintey
30.	Note other reports, reminders, forthcoming events and agenda items for 5/1/17