PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Millennium Room of the Memorial Hall on Thursday 1 September 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  25 August 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	PRESENTATION FROM EMILY SMITH, NATIONAL TRUST RANGER ON THE National Biodiversity Strategy AND THE Ashridge & Ivinghoe Beacon Biodiversity Opportunity Area (BOA) 
3.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 28/7/16 be signed as a correct record
6.	CLERK’S REPORT – receive any update to the matters arising, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

Committee Reports:

8.	SPORTS & LEISURE COMMITTEE – CLLR GROOM, CHAIR OF COMMITTEE	
8.1	Note minutes of Sports and Leisure Committee meeting held on 8/8/16
8.2	Approve request for Fireworks Festival to be held at the site Sat 5/11/16
8.3	Approve maintenance/repairs required this month

9.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE 
9.1	Note any update from Planning Committee meeting earlier in evening on 1/9/16
9.2	Consider/approve response to the Draft Vale of Aylesbury Plan consultation (5/9/16)
9.3	Note update on open space investigations.  No further actions arising at present.
9.4	Consider/approve adoption of street lighting within Rushendon Furlong development

10.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
10.1	Note permission granted to P&IUCC to renovate one cricket pitch in September
10.2	No charity meeting held this month.

11.	PITSTONE PARISH CHARITY COMMITTEE – CLLR NICHOLLS, CHAIR OF COMMITTEE
No report this month

12.	STAFFING COMMITTEE – CLLR BLUNT, CHAIR OF COMMITTEE
No report this month.

Working Group Matters:

13.	PITSTONE DEVELOPMENT AREA
13.1	Consider and approve the revised Joint Landowners Agreement
13.2	Consider and supply comments on the draft land transfer for replacement car parking
13.3	Consider any feedback from the pre-application meeting with AVDC (25/8) and issues arising

14.	LOCAL AFFORDABLE HOUSING
14.1	 Housing Needs Survey: consider revised quotation from CIB and agree actions arising
14.2	Consider/approve response to NALC Community Led Housing Consultation (open until 30/9/16)

15.	TRAFFIC / HIGHWAYS / PATHS
15.1	Ben Hamilton-Baillie Project
a)	Consider results of Stage 1 Road Safety Audit commissioned by BCC (eta end August)
b)	Consider/approve PPC match funding required for LAF 2017/18 grant towards full Stage 3 Feasibility Report once quote received
c)	Consider any response from Andrew MacDougall re BHB

15.2	Roadside weeds:  Consider quotations from to treat curb side, island & roundabout weeds

15.3	Path between Marsworth and Pitstone:  Note update.  Grant submitted to New Homes Bonus.  Eta October.

15.4	Proposed Weight Restrictions in Beds / Impact on B488: Consider response from BCC and determine if any actions arising.

16.	PITSTONE YOUTH CAFÉ
16.1	Receive update on recruitment of Assistant Youth Worker
16.2	Consider/approve purchase of floodlights
16.3	Note feedback from LAF on proposals for the Youth Forum / expenditure of LAF grant

Other Issues:

17.	BCC INFRASTRUCTURE:  
17.1	Consider any response from BCC and/or any further action regarding primary capacity planning
17.2	Determine priority list of infrastructure requirements for submission to BCC
18.	ANNUAL REVIEW OF CODE OF PRACTICE FOR HANDLING COMPLAINTS: consider & adopt
19.	BEST KEPT VILLAGE COMPETITION: Certificate of Merit awarded.  Discuss/approve display.
20.	STREET LIGHT ISSUES:
20.1	Three outages reported to Lamps & Tubes for repair following survey 
20.2	Consider proposals for replacement lanterns to LED during this financial year
21.	BCC LAND AT THE CRESCENT: consider terms of disposal from BCC/Carter Jonas to PPC
22.	CONSIDER LITTER BIN REQUEST YARDLEY AVENUE/QUEEN STREET

Financial Issues:

23.	CONSIDER/APPROVE TERMS ASSOCIATED WITH CREDIT CARD APPLICATION
24.	CONSIDER/APPROVE ANNUAL INSURANCE AND 3 YEAR AGREEMENT
25.	EXTERNAL AUDIT: note feedback from External Audit and confirm publication undertaken
26.	FINANCIAL POSITION AND PAYMENTS: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor/budget monitor information for the month.
27.	INTERNAL CONTROLS: Conduct all necessary internal controls

Other Reports:

28.	Receive any report from representatives on Pitstone Memorial Hall Charity
29.	Note feedback from Play around the Parishes sessions – Clerk and Cllr Mrs Arney
30.	Receive feedback from the I&PUCC 175th Anniversary Celebration on 21/8/16 – Cllr Mrs Groom
31.	Note mVAS data for Cheddington Road
32.	Note other reports, reminders, forthcoming events and agenda items for 29/9/16