PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Millennium Room of the Memorial Hall on Thursday 29 September 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  22 September 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
3.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 
4.	MINUTES - To resolve that the minutes of the parish council meeting held on 1/9/16 be signed as a correct record
5.	CLERK’S REPORT – receive any update to the matters arising, for information only
6.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

Committee Reports:

7.	SPORTS & LEISURE COMMITTEE – CLLR GROOM, CHAIR OF COMMITTEE	
7.1	Note minutes of Sports and Leisure Committee meeting held on 12/9/16
a)	Consider/approve proposals for wooden fencing, ball stop netting and redevelopment of building
7.2	Approve maintenance/repairs required this month:A number of minor tree and vegetation works

8.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE 
Note minutes of Planning Committee meeting held on 26/9/16

9.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
No report due as no meeting this month.

10.	PITSTONE PARISH CHARITY COMMITTEE – CLLR NICHOLLS, CHAIR OF COMMITTEE
No report due as no meeting this month

11.	STAFFING COMMITTEE – CLLR BLUNT, CHAIR OF COMMITTEE
No report due as no meeting this month.

Working Group Matters:

12.	PITSTONE DEVELOPMENT AREA
12.1	Consider and approve the revised Joint Landowners Agreement
12.2	Note feedback re transfer of any car parking and MUGA

13.	HOUSING:  Consider/approve inviting local residents to share their housing need stories

14.	TRAFFIC / HIGHWAYS / PATHS
14.1	Ben Hamilton-Baillie Project
a)	Stage 1 Road Safety Audit – BCC confirm results delayed until 31/10/16
b)	LAF 2017/18 grant / Stage 3 Feasibility Report – costs delayed until end Dec 16
c)	Note Andrew MacDougall meeting being arranged for October

14.2	Path between Marsworth and Pitstone:  Provisional funding agreed.  Meeting arranged for 4/10/16 to discuss actions arising. 

14.3	Proposed Weight Restrictions in Beds / Impact on B488&B489: Consider any response from BCC and determine if any actions arising.

15.	PITSTONE YOUTH CAFÉ
15.1	Consider/approve appointment of Assistant Youth Worker
15.2	Consider/approve purchase of floodlights
15.3	Note other youth café updates & consider alternative use of vouchers
15.4	Note separate meeting being arranged with AVYFC re Youth Forum

Other Issues:

16.	PRIMARY CAPACITY & FUNDING:  meeting with BCC being arranged for October
17.	PARISH ONLINE MAPPING: Consider/approve annual subscription renewal 
18.	THE CHILTERN SOCIETY:  Consider/approve renewal of annual membership
19.	PPP SUBMISSIONS:  Consider/approve submissions for next edition of PPP
20.	STREET LIGHT ISSUES:
20.1	Note that the 7 reported outages due for remedial work 28/9/16
20.2	Consider proposals for replacement lanterns to LED during this financial year
21.	BCC LAND AT THE CRESCENT: information from Carter Jonas not anticipated until October
22.	BCC SCHOOL BUS SERVICE: consider approach to BCC
23.	BCC DEVOLVED SERVICES:
23.1	Approve continuation in scheme for 2017/18.  No visibility of ongoing funding from BCC.
23.2	Identify if any ad-hoc works need to be commissioned with contractor.
24.	REPLACEMENT LITTER BIN: consider/approve replacement litter bin for Vicarage Road following theft

Financial Issues:

25.	2017/18 LOCAL GOVERNMENT FINANCE SETTLEMENT CONSULTATION: consider if wish to submit a response (closing date 28 October)
26.	FINANCIAL POSITION AND PAYMENTS: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor/budget monitor information for the month.
27.	INTERNAL CONTROLS: Conduct all necessary internal controls
28.	BUDGET FOR 2017/18: Consider any points for inclusion

Other Reports:

29.	Receive report from representatives on Pitstone Memorial Hall Charity following meeting on 26/9/16
30.	Receive feedback from Tring Station meeting on 15/9/16 – Cllr Mattey
31.	Receive feedback from the Local Area Forum 28/9/16 – Cllrs Saintey, Crutchfield, Blunt & Stack
32.	Note feedback from Simply Walk every Monday 10am from the Hub
33.	Note mVAS data for Marsworth Road
34.	Note other reports, reminders, forthcoming events and agenda items for 20/10/16

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND OUR MEETINGS