PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF A MEETING of the Parish Council
to be held in the Meeting Room of the Memorial Hall on Thursday 28 January 2016 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  22 January 2016

A G E N D A

1.	ATTENDANCE AND APOLOGIES

2.	RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council

3.	NEIGHBOURHOOD ACTION GROUP – residents quarterly opportunity to raise their questions or concerns with Thames Valley Police

4.	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS from councillors on matters to be considered at the meeting 

5.	MINUTES - To resolve that the minutes of the parish council meeting held on 7/1/16 be signed as a correct record

6.	CLERK’S REPORT – receive any update to the matters arising, for information only

7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

8.	NEIGHBOURHOOD DEVELOPMENT PLAN UPDATE
8.1	Note examiners report, approve amended NDP and confirm referendum date
8.2	Approve submitting a grant for referendum activity

9.	PITSTONE DEVELOPMENT AREA: No update received

10.	SPORTS & LEISURE
10.1	Consider feedback from Sports and Leisure Committee meeting held on 13/1/16 and approve proposals that arose.
10.2	Pavilion: 
a)	Remedial works: Note/approve this month’s requirements: none
b)	Financial Summary: note financial summary 1/4/15-7/1/16
c)	Site Redevelopment: note update and actions arising
10.3	Assets/playgrounds/open space: 
a)	Remedial works: Note/approve this month’s requirements and associated expenditure including: one replacement bin sleeve and two replacement gate stoppers. 
b)	Summer Entertainment: consider if wish to book any summer children’s activities and determine program
10.4	Allotments:
a)	Conduct and approve review of annual fees
b)	Conduct and approve annual review of licence to Pitstone Allotment Association

11.	PLANNING - Receive update on planning in the parish

12.	OTHER ISSUES
12.1	Ben Hamilton Baillie (BHB) Highways Project: confirm consultation program
12.2	Pitstone-Marsworth Footpath Project: consider result of BCC feasibility study & receive presentation from Allan Purchase (tbc). (This item may be brought forward on the agenda)
12.3	Parish Map: approve final draft
12.4	Queen’s 90th Birthday: note Ivinghoe parish council have decided not to participate in the Birthday Beacons event.  Consider if Pitstone would like to plant a commemorative tree or undertake other activity.
12.5	Youth Café: 
a)	Consider/approve the renewed rental agreement with Brookmead
b)	Consider feedback from discussions with AVYFC
12.6	Auto Enrolment Pension Liabilities and associated implications: 
a)	Consider/approve appointment of Auto Enrolment Pension provider (NEST) and actions arising
b)	Consider/approve change to Sage Accounting and Payroll software from April 2016
c)	Consider/approve change to accounting basis (income/expenditure instead of receipts/payments) from April 2016
12.7	Internal Auditor: consider/approve appointment of internal auditor
12.8	Annual Review of Internal Controls and PPC Audit: conduct the review and determine actions arising
12.9	Volunteer of the Year: consider submissions, determine winner and approve associated costs
12.10	West Midlands Rail Franchise Consultation: consider any response wish to submit
12.11	Devolved Services
a)	Annual review of suppliers and approve continuation of contracts
b)	Quarterly review of whether any ad-hoc works required
12.12	Bee Orchids: consider options for protection and management
12.13	Pitstone Annual Assembly: commence considering format and agenda
12.14	Policy review: annual review of the Grant Awarding Policy, Communications Policy and Community Engagement Strategy

13.	FINANCIAL ISSUES
13.1	Grant Application: consider grant application from the Party in the Park Committee (this item may be brought forward on the agenda)
13.2	Quarterly VAT Return: note quarterly submission
13.3	Financial position/payments: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor information for the month.
13.4	2016/17 Budget and Precept
a)	Approve final 2016/17 budget
b)	Approve precept submission to AVDC
13.5	Conduct all necessary internal controls
13.6	New Homes Bonus Consultation: consider response wish to submit

14.	REPORTS
14.1	Receive feedback from LAF 21/1/16 – Cllr Crutchfield
14.2	Note MVAS data from Vicarage Road trial
14.3	Note feedback from Pitstone Youth Forum 13/1/16 – Cllr Groom
14.4	A number of faulty street lights reported to BCC.  Taylor Wimpey advise that they have now appointed a replacement lighting contractor and hope to underwork works soon.
14.5	Receive feedback re Pitstone Memorial Hall Charity committee meeting on 12/1/16 - Cllr Mattey
14.6	Note other reports, reminders, forthcoming events and agenda items for 25/2/16

THE PUBLIC AND PRESS ARE WELCOME AT OUR MEETINGS
YOUR VIEWS ARE IMPORTANT  TO US