PITSTONE PARISH COUNCIL
SPORTS AND LEISURE COMMITTEE

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council Sports and Leisure Committee
to be held in the social room of the Memorial Hall on Monday 14 March 2016 at 7.30pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  8 March 2016

1.	ATTENDANCE AND APOLOGIES 

2.	RECEIVE QUESTIONS FROM THE PUBLIC

3.	RECEIVE DECLARATIONS OF INTEREST on matters to be considered at the meeting

4.	MINUTES to resolve that the minutes of the meeting held on 1 February 2016 be signed as a correct record

5.	PAVILION/SPORTS SITE REDEVELOPMENT

5.1	Overall site
a)	Note Hanson advised of no issues relating to covenant, so long as no commercial or residential

5.2	Parish Council Redevelopment of pavilion building, external storage, outside perimeter, car park etc
a)	Design and Build: note update on progress with procurement and next steps
b)	Finance for Redevelopment: 
i.	S106 initial expression of interest lodged, full application once costs known
ii.	New Homes Bonus expression of interest lodged, full application to be submitted once costs known & buy mid July at latest
iii.	Other grant opportunities to be progressed once costs known
c)	Ongoing Finance:
i.	Consider options to improve long term revenue streams (data necessary as part of business case for grant submissions) eg operating a bar/sports club, advertising hoardings, other rental of space, joint fundraising etc.

5.3	Football Redevelopment
a)	Consider/approve proposals for relocating both and extending the larger football pitch
b)	Consider/approve proposals for flood-lighting for larger football pitch & training area
c)	Consider/approve proposals for ball-stop netting for balancing pond side & rear side plus issues arising
d)	Consider/approve proposals for pitch surround and pitch barrier
e)	Consider/approve any planning application arising from the above

5.4	Scout Hut
a)	Consider any update from 1st Ivinghoe and Pitstone Scouts
f)	Note that the Parish Council is unable to pursue architectural services for this building

5.5	Tennis/Netball/5-aside floodlight ball-court
a)	Consider any update from Town Lands Charity & matters arising

6.	OTHER PAVILION MATTERS

6.1	Consider/approve any summer renovation for both pitches
6.2	Consider/approve remedial works required & note works undertaken since last meeting including replacement of fallen fence panels

7.	OTHER SPORTS AND LEISURE MATTERS

7.1	Note update on allotment renewals
7.2	Consider/approve remedial works required at play areas etc
7.3	Consider any proposals arising from the meeting with youths
7.4	Consider/approve Open Space Policy

8.	REPORTS

8.1	Playground inspections booked for 30/4/16

9.	DATE OF NEXT MEETINGS