PITSTONE PARISH COUNCIL

SPORTS AND LEISURE COMMITTEE MEETING AGENDA

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council Sports and Leisure Committee
to be held at the Pavilion on Monday 11 July 2016 at 7.30pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  5 July 2016

1.	ATTENDANCE AND APOLOGIES 
2.	RECEIVE QUESTIONS FROM THE PUBLIC
3.	RECEIVE DECLARATIONS OF INTEREST on matters to be considered at the meeting
4.	MINUTES to resolve that the minutes of the meeting held on 13 June 2016 be signed as a correct record

5.	PAVILION/SPORTS SITE REDEVELOPMENT

5.1	Football Redevelopment
a)	Ball Stop Netting: Discuss and confirm next steps

5.2	Tennis/Netball/5-aside floodlight ball-court
a)	On hold until the landowner can provide an update

5.3	Parish Council Redevelopment of pavilion building, external storage, outside perimeter, car park etc
a)	1st Ivinghoe & Pitstone Scouts: note update
b)	Initial Concept Drawing: confirm draft brief and apply for quotations for concept drawings
c)	New Homes Bonus: application postponed until July 2017

6.	OTHER PAVILION MATTERS

6.1	Consider/approve remedial works required & note works undertaken since last meeting 
6.2	Conduct annual review of the pavilion maintenance schedule and determine any necessary adjustments
6.3	Note outcome of boiler annual service & gas safety check carried out on 6/7/16 and determine any actions arising
6.4	Consider/accept donation of 3 x benches and determine plans for installation
6.5	Conduct annual review of Pavilion Fire Risk Assessment and Pavilion Emergency Plan
6.6	Conduct annual review of Pavilion Health & Safety Policy and associated Risk Assessment
6.7	Commission bi-annual Legionella Risk Assessment
6.8	Consider/approve annual renewal of British Gas Careplan Agreement
6.9	Annual review of the agreement with South Beds Driving and associated charge

7.	OTHER SPORTS AND LEISURE MATTERS

7.1	Consider/approve remedial works required at play areas etc: full council approved remedial works to 4 seat swing and rolling barrel at Vicarage Road Recreation Ground plus commissioned works identified in annual inspection with Wicksteed
7.2	Conduct annual Review of Play Policy & Strategy, Risk/Benefit Assessments and Parish Play Audit
7.3	Update on open access goal at Hever Close and matters arising
7.4	Consider amendments and charges to draft Open Space Policy

8.	REPORTS

9.	DATE OF NEXT MEETINGS