PITSTONE PARISH COUNCIL

SPORTS AND LEISURE COMMITTEE MEETING AGENDA

NOTICE IS HEREBY GIVEN OF a meeting of the Parish Council Sports and Leisure Committee
to be held at the Pavilion on Monday 8 August 2016 at 7.30pm.

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date :  2 August 2016

1.	ATTENDANCE AND APOLOGIES 

2.	RECEIVE QUESTIONS FROM THE PUBLIC

3.	RECEIVE DECLARATIONS OF INTEREST on matters to be considered at the meeting

4.	MINUTES to resolve that the minutes of the meeting held on 11 July 2016 be signed as a correct record

5.	PAVILION/SPORTS SITE REDEVELOPMENT

5.1	Football Redevelopment
a)	Ball Stop Netting and Replacement Fencing
i.	Discuss issues raised by UK Power Networks and confirm actions arising including removal of fenced section near stays and initial enquiries with UK Power re relocation
ii.	Note Taylor Wimpey will supply contact details for the new owners of the balancing pond by mid-August
iii.	Quotations sought from a number of suppliers re ball stop netting.  Discuss final requirements.
iv.	Quotations sought from a number of suppliers re replacement wooden fencing.  Discuss final requirements.
v.	Receive update on site visits to ball stop netting in situ
vi.	Note that P&IUFC have arranged the clearance of a section of balancing pond to aid retrieval of their balls in the short term
vii.	Consider update from Town Lands Charity re maintenance of their hedge
viii.	Consider funding for works
ix.	Consider impact on planning permission application

5.2	Tennis/Netball/5-aside floodlight ball-court
a)	On hold until the landowner can provide an update

5.3	Parish Council Redevelopment of pavilion building, external storage, outside perimeter, car park etc
a)	Receive update from Paolo Aquila re architects recommended by Football Foundation
b)	Receive update regarding discussions relating to bar/kitchen/function space
c)	Discuss proposed meetings with Memorial Hall Charity and local user groups
d)	Define final requirements for the main building, to put to full council, and procure architectural services against
e)	Discuss any impact on likely funding streams that may need resolution prior to tendering for architects

6.	OTHER PAVILION MATTERS

6.1	Consider/approve remedial works required & note works undertaken since last meeting including fixing lock on pedestrian gate
6.2	Consider/approve quotation for repair and installation of donated benches
6.3	Consider/approve any actions arising out of the bi-annual legionella risk assessment and the associated water sampling
6.4	Conduct annual review of the water treatment control systems and records for the pavilion
6.5	Note update from Safran re hire of the pavilion car park throughout August
6.6	Note that the 6mly fire alarm check for the pavilion is due in September
6.7	Consider quotations for grounds maintenance of off-pitch areas

7.	OTHER SPORTS AND LEISURE MATTERS

7.1	Consider/approve remedial works required at play areas
7.2	Note progress with regard to litter bin and collection at Hever Close
7.3	Consider amendments and charges to draft Open Space Policy

8.	REPORTS

9.	DATE OF NEXT MEETINGS