PITSTONE PARISH COUNCIL

NOTICE IS HEREBY GIVEN OF THE MEETING of the Parish Council
to be held in the Millennium Room of the Memorial Hall on Thursday 30 November 2017 at 7.30pm 

Laurie Eagling, Clerk to the Council
9 Warwick Road, Pitstone, LU7 9FE			Signed _____________________________
Tel: 01296 660791					Date:    24 November 2017

A G E N D A

1.	ATTENDANCE AND APOLOGIES
2.	TO NOTE DECLARATIONS OF INTEREST AND CONSIDER DISPENSATION REQUESTS from councillors on matters to be considered at the meeting
3.	TO RECEIVE QUESTIONS FROM MEMBERS OF THE PUBLIC/PRESS – residents monthly opportunity to raise their questions or concerns with the parish council
4.	TO RECEIVE ANY UPDATES FROM COUNTY AND DISTRICT COUNCILLORS 
5.	MINUTES - To resolve that the minutes of the parish council meeting held on 2/11/17 be signed as a correct record
6.	CLERK’S REPORT – to note updates to the ongoing matters, for information only
7.	CORRESPONDENCE - Consider correspondence received & receive notification of any additional items

Committee Reports:

8.	PLANNING COMMITTEE – CLLR CRUTCHFIELD, CHAIR OF COMMITTEE 
8.1	To note receipt of draft minutes of planning committee meeting held on 2/11/17 and receive update from meeting 30/11/17
8.2	To determine response to AVDC VALP consultation
8.3	To determine response to Ivinghoe Neighbourhood Plan pre-submission consultation
9.	SPORTS & LEISURE COMMITTEE – CLLR SAINTEY, CHAIR OF COMMITTEE
9.1	To ratify that the minutes of the sports & leisure committee meeting held on 18/10/17 were a true and correct record of the meeting.
9.2	To note receipt of draft minutes of the sports & leisure committee meeting held on 9/11/17
9.3	To receive updates on Phase I and Phase II.
10.	RECREATION GROUND CHARITY COMMITTEE – CLLR MATTEY, CHAIR OF COMMITTEE
10.1	To note receipt of draft minutes of Recreation Ground Charity meeting held 2/11/17
10.2	To note progress with outstanding lease to Memorial Hall Charity 
11.	PARISH CHARITY COMMITTEE – CLLR NICHOLLS, CHAIR OF COMMITTEE
11.1	To note receipt of draft minutes of Pitstone Parish Charity meeting held 2/11/17

Working Group Matters:
	
12.	YOUTH CAFÉ: 
12.1	Consider appointment of a council safeguarding officer 
12.2	To note receipt of October youth café report
12.3	To consider purchase of replacement folding pool table and replacement wheel for barrow

Other Issues:

13.	CAA NOISE SURVEY: to consider/approve submission from the parish council
14.	DEVOLVED SERVICES: consider/approve adding section of Green Lane to strimming & to carry out siding out
15.	TREES/NATURE CAMS: consider installation of nature cams & approve associated cost if necessary
16.	BOUNDARY COMMISSION 2018 REVIEW: consider/determine any response wish to submit
17.	MOBILE LIBRARY CONSULTATION: consider/determine any response wish to submit
18.	DACORUM BOROUGH COUNCIL ISSUES & OPTIONS CONSULTATION: consider/determine any response wish to submit
19.	RENOVATION OF NOTICEBOARD: approve works to board outside Delicious Meals
20.	MVAS SERVICE AGREEMENT: consider/approve renewal of annual service agreement
21.	STREET/CHRISTMAS LIGHTING:
21.1	Note street lamps reported for repair to contractor and BCC
21.2	Consider/approve LED roll out to The Crescent and Queen Street
21.3	Note update on street light champion appeal
21.4	Consider/approve the updated Street Lighting Policy
21.5	Note updated unmetered supply certificate granted by UK Power Networks and supplied to Opus Engergy
21.6	Approve purchase of replacement Christmas tree lights
22.	POSSIBLE SUMMER CONCERT EVENT 2018: consider underwriting/organising such an event and possible ring-fence of £2.5k provision
23.	LOCAL WILDLIFE SITE OFF WESTFIELD ROAD: consider provision of revised signage and dog bin
24.	PPP SUBMISSIONS: consider/approve the council submissions for the next edition of PPP
25.	PITSTONE-MARSWORTH FOOTPATH: approve construction quotation/commission BCC/TfB
26.	BCC LAND BY THE CRESCENT:  note progress with transfer/sale
27.	COMMUNITY CAR SCHEME: consider/approve change to scheme and financial/other support

Financial Issues:

28.	FINANCIAL POSITION AND PAYMENTS: To approve payments in accordance with the budget and consider the receipts/reconciliation/debtor/creditor/budget monitor information for the month.
29.	INTERNAL CONTROLS: Conduct all necessary internal controls
30.	2018-19 BUDGET: Discuss draft and potential precept implications
31.	LLOYDS & NATWEST BANK TERMS & CONDITIONS: note receipt of amended t&c’s effective 13/1/18
32.	NOTE APPOINTMENT OF EXTERNAL AUDITOR: note that PKF LittleJohn LLP have been appointed to the parish council

Reports:

33.	Receive feedback from AVALC AGM – Cllrs Nicholls & Saintey
34.	Receive feedback from Thames Valley Police Community Forum 23/11/17 in Ivinghoe
35.	Receive feedback from LAF Traffic Calming SubGroupn 8/11/17 – Cllrs Crutchfield & Blunt – and consider if any further action required from PPC re BCC freight strategy/weight limit for B488/9
36.	Receive feedback from the BCC Parish Liaison Meeting 29/11/17 
37.	Note information from WI re defibrillator project
38.	Note other reports, reminders, forthcoming events and agenda items for 4/1/2018

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND OUR MEETINGS