PITSTONE PARISH COUNCIL SPORTS & LEISURE COMMITTEE
Minutes of the Sports & Leisure Committee Meeting 
held on 10 January 2018 at the pavilion 
commencing at 7.30pm

PRESENT:	Cllr Saintey (Chair), Cllr D Frearson and John Groom (groundkeeper)
APOLOGIES:	Laurie Eagling (clerk) and Cllr Mrs Crutchfield (both unwell) and Paolo Aquila (P&IUFC)
ABSENT:	Cllr Weber and Richard Wade (JFC)

SL124/17	ATTENDANCE AND APOLOGIES - See above.    The meeting was not quorate and could therefore not progress.   The notes below reflect a quick verbal update undertaken – no resolutions could be passed.

SL125/17	DECLARATIONS OF INTEREST
	No declarations made.    

SL126/17	QUESTIONS FROM THE PUBLIC AND DISPENSATION REQUESTS – No members of the public present.  No councillors held a relevant interest that they wished to speak about.

SL127/17	APPROVE MINUTES OF LAST MEETING 
The minutes of the previous meeting held on 13 December 2017 had been circulated with no amendments notified or issues raised.   As this meeting was not quorate the minutes will be approved at the next sports & leisure committee meeting.   

SL128/17	CLERKS REPORT – Receipt noted.  Ongoing matters detailed below to assist members of the public:

1.	Tennis/Netball/5-aside – no update from the landowner, who is not yet in a position to negotiate with the parish council
2.	Meeting has taken place with Pitstone Memorial Hall Charity, and the council awaits further update from them once they have had chance to discuss matters with their trustees.
3.	Open access MUGA within PDA development - full planning application still with AVDC for determination.
4.	Match day signage – awaiting feedback from Signs Realm

SL129/17	CORRESPONDENCE – Receipt of the following correspondence was noted:

1.	Correspondence relating to Woods Hardwick – Circulated electronically to council members

SL130/17	PAVILION/SPORTS SITE RE-DEVELOPMENT

1.	Phase I New ball stop netting, replacement fencing & relocation of senior pitch
a.	Work re-commenced on site to replace fencing and install netting following delay due to adverse weather.  All concrete posts now installed.
b.	Pitch extension timetabled for w/c 9/4/18.

2.	Phase II New building, external storage, outside perimeter, car park etc (estimate 2018/19)
a.	Potential layout progressing well with architects and hope to have an illustration to share with the clubs very shortly.

SL131/17	GROUND KEEPERS REPORT – J GROOM
	The senior pitch has been drag matted (brushed) and a dressing of liquid iron has been applied to harden the sward.

SL132/17	OTHER SPORTS PAVILION RELATED MATTERS
1.	The only remedial issue undertaken during the month was that the car park padlock had needed replacement.  

SL133/17	OTHER PLAY AREA/OPEN SPACE MATTERS
No remedial matters identified this month.

SL134/17	REPORTS
JFC not present so did not provide further details regarding their defibrillator requirements. 

SL135/17	MATTERS FOR REFERRAL TO FULL COUNCIL
The committee will update full council on the proposals from Woods Hardwick.

SL136/17	DATE OF NEXT MEETINGS

	The next meetings are currently scheduled for:  

February – 8 February 2018
March – 8 March 2018
April – 12th April 2018
May – 10 May 2018
June – 14 June 2018
July – 12 July 2018
August – 9 August 2018
September – 13 September 2018
October – 11 October 2018
November – 8 November 2018
December – 13 December 2018
January to March are at Memorial Hall when possible, April to September at the sports pavilion, and October to December at the Memorial Hall.

SL137/17	CLOSURE OF THE MEETING 	
There being no further business to be transacted, the chairman closed the meeting at 8pm.

Signed:    ________________________________________		Date: _____________________             Chair