PITSTONE PARISH COUNCIL

9 Warwick Road, Pitstone, Beds, LU7 9FE
Tel: 01296 767261.  Email: parishclerk@pitstone.co.uk
Facebook: “Pitstone Parish Council” and “Pitstone Youth”
Twitter: @pitstone_pc    Web: www.pitstone.co.uk
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Subject Access Request Form

Individuals have the right to request information relating to the personal data held by the Council for that individual, please refer to our Information and Data Protection Policy for full details.  The council will respond to any such request within one calendar month.  There is generally no charge for this service where requests are reasonable.  The Council must first ensure that any person requesting such information is entitled to receive that information eg is the Subject in question, therefore please be prepared to provide proof of identity.

Process to Action		
Name of requester
(Method of communication)
Email Address
Phone number
Postal Address
		
Date Subject Access Request made		
Is the request made under the Data Protection Legislation	Yes	No	
Date Subject Access Request action to be completed by
(One month after receipt time limit)		
Extension to the date of reply requested 
( An extension of another two months is permissible provided it is communicated to the subject within the one month period)	
Yes	
No	
Extension date advised to the Subject Requester and method of contact 		
Identification must be proven from the below list:
Current UK/EEA Passport
UK Photo card Driving Licence (Full or Provisional)
EEA National Identity Card
Full UK Paper Driving Licence
State Benefits Entitlement Document
State Pension Entitlement Document
HMRC Tax Credit Document
Local Authority Benefit Document
State/Local Authority Educational Grant Document
HMRC Tax Notification Document
Disabled Driver’s Pass
Financial Statement issued by bank, building society or credit card company
Utility bill for supply of gas, electric, water or telephone landline
A recent Mortgage Statement
A recent council Tax Bill/Demand or Statement
Tenancy Agreement
Building Society Passbook which shows a transaction in the last 3 months and their address
		
Verification sought that the Subject Access request is substantiated 	Yes	No	
Verification received 	Yes	No	
Verification if the Council cannot provide the information requested 	Yes	No	
Is the request excessive or unfounded? 	Yes	No	
Request to be actioned	Yes	No	
Fee to be charged 
(Subject Access requests must be undertaken free of charge to a requester unless the legislation permits a reasonable charge)	
Yes	
No	
If the request is to be refused, action to be taken and by whom.

Changes requested to data/ or removal

		
Complaint Process
(Where a requestor is not satisfied with a response to a SAR, the council must manage this as a complaint)		
Completion date of request		
Date complaint received by requested and details of the complaint

Date complaint completed and outcome 		

Categories of Data to Check
Data 	Filing Cabinet 	Laptop	Checked	Corrected/Deleted	Actioned by 	
HR						
Democracy 						
Statutory Function						
legal						
Business 						
Legal requirement						
General Data						
Consultation Data