PITSTONE PARISH COUNCIL STAFFING COMMITTEE
Minutes of the Parish Council Staffing Committee held on 23 April 2020 
via remote log-in starting at 7.30pm.

In accordance with the Openness of Local Government Bodies Regulations 2014 (S.I. 2014/…) and The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 (S.I. 2012/2089) the public and press were excluded from this meeting due to the confidential/sensitive nature of the business.

SC1/20	ATTENDANCE AND APOLOGIES
	In attendance via video-link: Cllr Blunt (Chairman of Staffing Committee), Cllr Nicholls, Cllr Saintey plus Mrs Eagling (Clerk).

SC2/20	DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS
The clerk has a pecuniary interest in matters relating to her hours/remuneration.  No written declarations had been submitted.  No other declarations were made.

SC3/20	MINUTES
It was RESOLVED to accept that the draft minutes of the staffing committee meeting held on 18 February 2020 were a true and accurate record of the meeting, and the chair was duly authorised to sign on behalf of the council.

SC4/20	CLERKS REPORT ON MATTERS ARISING
The report on matters arising was noted.  Cllr Nicholls provided an updated on the safeguarding reporting tool for the website which was under investigation.

SC5/20	QUARTERLY REVIEW OF HOURS
1.	It was RESOLVED to pay the Clerk for 60 hours of overtime, at the usual hourly rate, for extra work undertaken in the January to March period with the council’s authorisation.
2.	It was RESOLVED to pay the Clerk for a further 37 hours of overtime during the same period which had been worked solely on the pavilion project and subsequently reclaimed by the council from S106 (pre-approved by AVDC).
3.	As the committee has delegated powers regarding hours, overtime & renumeration, it was RESOLVED to pay the overtime in the April payroll (next available).
4.	It was noted that no overtime was due to the Parish Assistant on this occasion.

SC6/20	PARISH ASSISTANT
1.	It was noted that the annual home office risk assessment had been completed, with no matters arising for action.
2.	Annual appraisal pending.

SC7/20	ASSISTANT YOUTH WORKER
	It was noted that full council had placed recruitment of this vacancy on hold during the Covid-19 outbreak.

SC8/20	SUPPORT OF STAFF DURING COVID-19
The measures being taken to protect and support staff during the outbreak were discussed.  
1.	It was RESOLVED to try and obtain a supply of FP3 surgical face masks, potentially from the Buckinghamshire Council Community Hub.
2.	It was RESOLVED to ask councillors to also monitor litter bin capacity as they are only being emptied ad-hoc.
3.	It was RESOLVED to request the litter bin opposite Masons was emptied.  It was further RESOLVED to write to the landowner and request that the hedge behind the layby opposite Masons was cut back when covid restrictions permitted.

SC9/20	CHANGES TO EMPLOYMENT LAW
It was RESOLVED to note the changes to employment law that came into effect on 6/4/2020.  No matters arising for action at present.

SC10/20	MATTERS FOR REFERRAL TO FULL COUNCIL
It was RESOLVED that there were no matters for referral to full council for approval, but that the Chair would provide an update on the meeting.

SC11/20	NEXT MEETING
The next meeting was scheduled for 30 June 2020 at 7.30pm.

SC12/20	   CLOSURE OF MEETING
	There being no further business to be transacted, the Chair closed the meeting at 8.00pm in time for Clap for Carers.

Signed:			Date:	________________
	 Chair