PITSTONE PARISH COUNCIL SPORTS & LEISURE COMMITTEE
Minutes of the Sports & Leisure Committee Meeting 
held on 12 January 2017 in the Millennium Room at Pitstone Memorial Hall, 
commencing at 7.30pm

PRESENT:	Cllr Saintey (Chair), Cllr Weber and Laurie Eagling (clerk). 
APOLOGIES:	Matthew List (JFC), Cllr Blunt, Cllr Mrs Crutchfield, Paolo Aquila (Senior FC), Daryl Masters (JFC), Brian Brooks and John Groom (Groundkeeper).

SL85/16	ATTENDANCE AND APOLOGIES - See above.  The meeting was not quorate and therefore no resolutions could be passed. The following was noted for information only.  

SL86/16	QUESTIONS FROM THE PUBLIC – None present.

SL87/16	DECLARATIONS OF INTEREST
No interests declared.

SL88/16	APPROVE MINUTES OF LAST MEETING 
The minutes of the previous meeting held on 12 December 2016 were noted as a true and correct record and the Chairman signed on behalf of the council.

SL89/16	PAVILION/SPORTS SITE RE-DEVELOPMENT

1.	Phase I New ball stop netting, replacement fencing & relocation of senior pitch (estimate Summer 2017)
a.	It was noted that some of the quotations for ball stop & wooden fencing had exceeded the £25k level that required advertising of procurement on the Contracts Finder website.  It was decided to postpone any decision until the opportunity had been listed.
b.	It was noted that financial advice had confirmed that as the council made standard rated business supplies (ie charged VAT on hires at the pavilion) with no exempt supplies, that the council could recover all the VAT incurred on expenditure for the fencing and netting.
c.	It was agreed to defer the draft planning application and associated design and access statement to the January full council meeting in an attempt to still progress during January.
d.	The quotations to move & extend the large football pitch had not been received from PA and therefore no decisions could be taken relating to grants.  Therefore, this element needs to be deferred to the February Sports & Leisure Committee meeting.

2.	Phase II New building, external storage, outside perimeter, car park etc (estimate Summer 2018)
a.	The parish council is waiting for some initial feedback from potential architects, due at the end of January.  No further action required in the meantime.

3.	Phase III: Tennis/Netball/5-aside floodlight ball-court
On hold until the landowner can provide an update

SL90/16	GROUND KEEPERS REPORT: none.

SL91/16	OTHER PAVILION CENTRE MATTERS

1.	PA still to arrange for the freezer to be thoroughly cleaned and then switched on ready for use.
2.	It was noted that the lock had been broken off the gents toilet during the month, which had been fixed by Cllr Saintey & J Leonard Ltd; further investigations were being made into the aparent diminished performance of the emergency pull cord in the disabled toilet.
3.	Zebra plumbing arranging to service the TMVs.

SL92/16	OTHER SPORTS AND LEISURE MATTERS

1.	It was noted that no remedial works had been required at the play grounds this month.
2.	M F London now has 3 litter bins to install - Hever Close, Recreation Ground and Yardley Avenue.
3.	It was agreed to move the consideration of Play around the Parishes for 2017 to the main parish council agenda on 26/1/17.

SL93/16	REPORTS: No reports given.

SL94/16	DATE OF NEXT MEETINGS
	The next meetings are scheduled for:  

Thursday 9 February 2017 7.30pm in the Millennium Room
Thursday 9 March 2017 7.30pm in the Millennium Room
Thursday 13 April 2017 7.30pm at the pavilion (Maundy Thursday & school hols)
Thursday 11 May 2017 7.30pm at the pavilion
Thursday 8 June 2017 7.30pm at the pavilion
Thursday 13 July 2017 7.30pm at the pavilion
Thursday 10 August 2017 7.30pm at the pavilion
Thursday 14 September 2017 7.30pm at the pavilion
Thursday 12 October 2017 7.30pm in the Millennium Room
Thursday 9 November 2017 7.30pm in the Millennium Room
Thursday 14 December 2017 7.30pm in the Millennium Room

Meetings to be in the meeting room at the hall during cold/winter months and on site at the pavilion during warmer/summer months.

SL95/16	CLOSURE OF THE MEETING 	
There being no further business to be transacted, the chairman closed the meeting at 8.15pm.

Signed:    ________________________________________		Date: _____________________             Chair