PITSTONE PARISH COUNCIL SPORTS & LEISURE COMMITTEE
Minutes of the Sports & Leisure Committee Meeting 
held on 13 April 2017 in the sports pavilion, 
commencing at 7.40pm

PRESENT:	Cllr Saintey (Chair), Cllrs Mrs Crutchfield, Cllr Weber, John Groom (Groundkeeper) and Laurie Eagling (clerk). 
APOLOGIES:	Paolo Aquila (Senior FC), Daryl Masters (JFC), Matthew List (JFC), Brian Brooks and 
Cllr Blunt

SL1/17	ATTENDANCE AND APOLOGIES - See above.  

SL2/17	QUESTIONS FROM THE PUBLIC – None present.

SL3/17	DECLARATIONS OF INTEREST - No interests declared.

SL4/17	APPROVE MINUTES OF LAST MEETING 
The minutes of the previous meeting held on 13 April 2017 were noted as a true and correct record and the Chairman signed on behalf of the council.

SL5/17	PAVILION/SPORTS SITE RE-DEVELOPMENT

1.	Phase I New ball stop netting, replacement fencing & relocation of senior pitch (estimate Summer 2017)
a.	Grant applications were outstanding pending meeting and information from the SFC.

2.	Phase II New building, external storage, outside perimeter, car park etc (estimate Summer 2018)
a.	Clarification request had been sent to all architects and the scoring/review will be undertaken upon receipt.

3.	Phase III: Tennis/Netball/5-aside floodlight ball-court
On hold until the landowner can provide an update

SL6/17	GROUND KEEPERS REPORT
	The renovation required for each football pitch was discussed.  It was RESOLVED to purchase 40 tonnes of top soil and 10 bags of grass seed to enable the determined renovation of both pitches (approx. cost £1,500 + VAT).

SL7/17	OTHER MATTERS
1.	Service of the TMVs still pending.
2.	It was noted that 1 internal bin had needed to be replaced and it was RESOLVED to meet the associated cost of these works.
3.	Emergency lighting, PAT and fire alarm tests pending.
4.	It was RESOLVED to accept the quotation from Ardenoak to carry out fire equipment servicing (cost £18 + VAT)
5.	It was RESOLVED to permit Croudace to display way-finder advertising for the Rushendon Furlong development site at the sports pavilion, generating £275 per quarter income for the site.
6.	It was RESOLVED to permit the existing banner for the PIE Summer Festival to remain erected, but to request that a similar banner they wish to display at the recreation ground isn’t displayed until 3 weeks prior to the event as per the Open Space policy.
7.	It was RESOLVED to issue a standard permit for the 2017 season to the Heritage Museum.
8.	It was noted that a vehicle had recently driven through the hedge/boundary fence.  A quotation had been sought to repair the damaged posts and fencing.  The driver has agreed to meet the cost.  It was therefore RESOLVED to commission this work.

SL8/17	REPORTS
	No reports were submitted.

SL9/17	DATE OF NEXT MEETINGS

	It was noted that the meetings for May and October may need to be rearranged.  The next meetings are currently scheduled for:  

Thursday 11 May 2017 7.30pm at the pavilion (to be re-arranged)
Thursday 8 June 2017 7.30pm at the pavilion
Thursday 13 July 2017 7.30pm at the pavilion
Thursday 10 August 2017 7.30pm at the pavilion
Thursday 14 September 2017 7.30pm at the pavilion
Thursday 12 October 2017 7.30pm in the Millennium Room (to be re-arranged)
Thursday 9 November 2017 7.30pm in the Millennium Room
Thursday 14 December 2017 7.30pm in the Millennium Room

Meetings to be in the meeting room at the hall during cold/winter months and on site at the pavilion during warmer/summer months.

SL10/17	CLOSURE OF THE MEETING 	
There being no further business to be transacted, the chairman closed the meeting at 9pm.

Signed:    ________________________________________		Date: _____________________             Chair