Archives: PPC Info

Expenditure 2019/2020

Please find attached line by line details of all parish council expenditure and income during the financial year, with the exception of salary/HMRC payments which are consolidated into one figure.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme, nor hold any charge cards or debit cards.

During 2016/17 it opened a multi-pay credit card account with Unity Trust Bank. Relevant transactions are noted as such.

The monthly sheets also provide visibility for future expenditure, debtors and creditors.

 

Exercise of Electors’ Rights and unaudited accounts for year ended 31/3/19

Any interested person has the right to inspect the council’s accounts.  If you are entitled and registered to vote in the local council elections then you have the right to ask the appointed auditor questions about the council’s accounts.

Please find below the notice of appointment of date for the exercise of electors’ rights and a summary of electors’ rights in relation to the accounts for the year ending 31 March 2019 plus the associated Annual Governance Statement, Annual Accounting Statement, Internal Audit report and Declaration re unaudited accounts.  You will also find attached a copy of our more descriptive Annual Report and Accounts for 2018/19 which provides you with a better idea of the projects undertaken and funding received.

Please note that the accounts are currently ‘unaudited’.  They have been reviewed by the parish council and subject to an ‘internal audit’ by IAC Ltd.  They have now been submitted to the external auditor appointed to the parish council, PKF Littlejohn LLP.  A further post will follow upon conclusion of the external audit.  Please see the separate post for full details of the council’s various levels of audit and additional supporting financial information.

 

Pitstone Community Car Scheme

The Pitstone Community Car Scheme aims to provide transport for those residing in our parish to reach their medical appointments, where they are unable to do this via public transport or relatives etc.

Research for the charity Age UK identified that a fifth of over 65’s who attended a hospital appointment in the past year reported feeling worse afterwards because of the stress involved in the journey.  They have launched the Painful Journeys campaign to call on government to conduct an urgent review of transport services for older people.

The Pitstone Community Car Scheme tries to assist by providing a door-to-door service via a local volunteer.  Knowing they will get there on time, having someone to talk to, and being able to get home again afterwards can be a great comfort.

There has been a growing demand for the service, with over 300 bookings per year, which shows the extent of the local need.

If you are interested in becoming a volunteer driver, please contact our Car Scheme Coordinator on 01296 767 116 communitytransport@pitstone.co.uk

Join-us-as-a-Community-Car-Scheme-Volunteer-posterDownload

Please find below the full suite of car scheme policies and our passenger information.

GDPR Policies – How we look after your data

In order to conduct our business, services and duties the parish council processes a wide range of data.  We take protection of your personal data very seriously and have a suite of policies and procedures for both members and staff to follow, all of which you can find attached.

Individuals have the right to request information relating to their personal data held by the council.  Please see the attached Subject Access Request Form.

Before data is collected for a new purpose, the council carries out a Privacy Impact Assessment.  A copy of the code of practice can be found attached.

You can also find attached our Privacy Notice and Social Media & Communications Policy.

Conclusion of Audit 2017/18

Please find below, links to :

  • the Notice of Conclusion of Audit for the year ended 31 March 2018 along with your electors rights
  • the External Auditors report
  • the associated Annual Governance Statement and Annual Accounting Statements for 2017-18

Please see previous post for the Internal Auditors report

Exercise of Electors’ Rights, accounts for year ended 31/3/18

Any interested person has the right to inspect the council’s accounts.  If you are entitled and registered to vote in the local council elections then you have the right to ask the appointed auditor questions about the council’s accounts.

Please find below the notice of appointment of date for the exercise of electors’ rights and a summary of electors’ rights in relation to the accounts for the year ending 31 March 2018 plus the associated Annual Governance Statement, Annual Accounting Statement, Internal Audit report and Declaration re unaudited accounts.  You will also find attached a copy of our more descriptive Annual Report and Accounts for 2017/18 which provides you with a better idea of the projects undertaken and funding received.

Please note that the accounts are currently ‘unaudited’.  They have been reviewed by the parish council and subject to an ‘internal audit’ by IAC Ltd.  They have now been submitted to the external auditor appointed to the parish council, PKF Littlejohn LLP.  A further post will follow upon conclusion of the external audit.  Please see the separate post for full details of the council’s various levels of audit and additional supporting financial information.

 

Schedule of Charges

Please find attached our schedule of charges.

Last updated on 30/9/24.

(This document is also available on the Guide to Information Available page)

Quote/Tender Info

The council will publish information on its website relating to major quotations or tenders being sought.

The last major tenders were for the skate park, pavilion and play space.   At present, the council has no live tenders.

If you have any queries, please contact the clerk to the council.

Quote/Tender Info 2017-18

Two major procurements were undertaken by Pitstone Parish Council in 2017/18., information below.  The tender for fencing and ball stop netting was advertised on Contracts Finder, and was subsequently awarded to AlphaFence.  The tender for architectural services was subsequently awarded to Woods Hardwick.

Definitive requirements for Ball Stop Netting & Replacement Fencing

Seeking architects for sports pavilion site

Bucks County Council carried out the tender process for the installation of the footpath between Pitstone and Marsworth.

 

If you have any queries, please contact the clerk to the council.

Expenditure 2018/2019

Please find attached line by line details of all parish council expenditure and income during the financial year, with the exception of salary/HMRC payments which are consolidated into one figure.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme, nor hold any charge cards or debit cards.

During 2016/17 it opened a multi-pay credit card account with Unity Trust Bank. Relevant transactions are noted as such.

The monthly sheets also provide visibility for future expenditure, debtors and creditors.

 

Conclusion of Audit 2016/17

Please find below, links to :

  • the Notice of Conclusion of Audit for the year ended 31 March 2017 along with your electors rights
  • the External Auditors report
  • the confirm annual accounting statement

Please see previous post for the Internal Auditors report and Annual Governance Statement.

Annual Report and Accounts 2016-17

Please find attached the descriptive version of the annual report and accounts for 2016/17 designed to help residents understand what has been happening in the parish. You can also find the full financial information for the year in the audit section of this website.

Unaudited accounts for 2016-17

Parish Council accounts go through three levels of audit.

  1. Members of the council satisfy themselves that the accounts and procedures are sound.
  2. The parish council appoints an ‘internal auditor’ (IAC) who checks the procedures and accounts.
  3. An ‘external auditor’ (Mazars) is appointed to the parish council to whom the parish council must submit the internal auditors report, annual governance statement, annual accounting statement and supporting bank reconciliation and explanation of variances.

Below you will find the UNAUDITED:

  • The internal auditors report
  • The annual governance statement 2016/17
  • The annual accounting statement 2016/17
  • The supporting bank reconciliation to 31 March 2017

The accounts have been submitted to Mazars and we will post further information upon conclusion of the audit.

Please see separate post re exercise of electors rights.

Exercise of Electors’ Rights, accounts for year ended 31/3/17

Any interested person has the right to inspect the council’s accounts.  If you are entitled and registered to vote in the local council elections then you have the right to ask the appointed auditor questions about the council’s accounts.

Please find below the notice of appointment of date for the exercise of electors’ rights and a summary of electors’ rights in relation to the accounts for the year ending 31 March 2017 plus the associated Annual Governance Statement and Annual Statement of Accounts.

Please note that the accounts are currently ‘unaudited’.  They have been reviewed by the parish council and subject to an ‘internal audit’ by IAC Ltd.  They have now been submitted to the external auditor appointed to the parish council, Mazars.  A further post will follow upon conclusion of audit.  Please see the separate post for full details of the council’s various levels of audit and additional supporting financial information.

 

Expenditure 2017/2018

Please find attached line by line details of all parish council expenditure and income during the financial year, with the exception of salary/HMRC payments which are consolidated into one figure.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme, nor hold any charge cards or debit cards.

During 2016/17 it opened a multi-pay credit card account with Unity Trust Bank. Relevant transactions are noted as such.

The monthly summaries also contain information on creditors, debtors and future expenditure obligations.

 

Enhancement of the Pavilion Site

The pavilion has been fully renovated and expanded, and full details can be found on the dedicated pavilion section of this website. The site now provides facilities that the whole community can enjoy, instead of just football & changing rooms.

We continue to work with our hirers and community groups to review the facilities and explore further development opportunities.

Floodlit court

The Pitstone Neighbourhood Development Plan included aspirations to extend the site so that a floodlit court can be provided to expand the range of sports available in the village to include netball, hockey, basketball and 5-aside football.   The parish council is currently working with the landowner to negotiate such an opportunity.

Quote/Tender Info >£5k 2016-17

Please find below a link to the procurement information for Pitstone Parish Council.   The table details all invitations to tender, or invitations to quote, issued by the Parish Council in 2016-17 relating to the supply of goods or services over the value of £5,000 net of VAT.

Where possible, the council will also includes details of significant contacts/quotations below £5k.

This information is provided in Excel, pdf and CSV formats as part of our commitment to openness and transparency with our residents.

If you have any queries, please contact the clerk to the council.

Hire of our open space for an event, or use for a class

If you are considering submitting a request to hire any of the open space managed by the parish council, please refer to the attached Events and Open Space Hire Policy.      This document also provides a useful guide to organising events.

If you are a regular hirer of Pitstone Memorial Hall and wish to hold occasional classes outside on the recreation ground/village green when it is sunny, or wish to use the recreation ground for outdoor bootcamp style classes etc, please read the policy below and provide the necessary insurance certificate and acceptance of the terms to the parish council.

Conclusion of audit 2015/16

The audit of accounts for the year ending 31 March 2016 has now been completed with no issues arising from Mazzars.

Please find attached the notice of conclusion of audit and the external auditors report.

Exercise of Electors’ Rights, accounts for year ended 31/3/16

Any interested person has the right to inspect the council’s accounts.  If you are entitled and registered to vote in the local council elections then you have the right to ask the appointed auditor questions about the council’s accounts.

Please find below the notice of appointment of date for the exercise of electors’ rights and a summary of electors’ rights in relation to the accounts for the year ending 31 March 2016.

Unaudited accounts for 2015-16

Parish Council accounts go through three levels of audit.

  1. Members of the council satisfy themselves that the accounts and procedures are sound.
  2. The parish council appoints an ‘internal auditor’ (IAC) who checks the procedures and accounts.
  3. An ‘external auditor’ (Mazars) is appointed to the parish council to whom the parish council must submit the internal auditors report, annual governance statement, annual accounting statement and supporting bank reconciliation and explanation of variances.

Below you will find the UNAUDITED:

  • The internal auditors report
  • The annual governance statement 2015/16
  • The annual accounting statement 2015/16
  • The supporting bank reconciliation to 31 March 2016

The accounts have been submitted to Mazars.  This posting will be updated upon conclusion of the audit.

Please see separate post re exercise of electors rights.

Annual Report and Accounts 15/16

Please find attached the annual report and accounts for 2015/16.  These have been audited by IAC (appointed by the parish council) and will shortly be submitted to Mazars (appointed centrally) for the second layer of audit.

Document provided in pdf.  If you require any further information or alternative format please contact the parish clerk.

Annual Report & Accounts 14/15

Please find attached the annual report and accounts relating to the 2014/15 financial year in pdf or publisher format.   If you require any further information, or alternative formats, please contact the parish clerk.

 

Expenditure 2016/2017

Please find attached line by line details of all parish council expenditure and income during the financial year, with the exception of salary/HMRC payments which are consolidated into one figure.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme, nor hold any charge cards or debit cards.

During 2016/17 it opened a multi-pay credit card account with Unity Trust Bank. Relevant transactions are noted as such.

 

Waste Contracts

The parish council is required to publish details of any waste collection contracts.

As a parish we obtain preferential rates by combining our dog waste bin emptying with the contract held by Buckinghamshire Council & numerous other parishes due to the powers of bulk buying.  Quoted prices are re-compared to the market before renewal.

The charge for 2024-25 will be £2,516 + VAT, relating to the council’s 17 dog waste bins on twice weekly emptying throughout the year.  This is reported within the Litter & Dog Fouling cost centre. 

The Parish Council employs litter pickers to empty our litter bins & clear our open space who dispose of the waste within the wheelie bins at Pitstone Memorial Hall.  The Memorial Hall Charity charge the parish council £55 per quarter to make use of this facility, as a contribution towards their own waste collection contract with Buckinghamshire Council.

At the pavilion, we hire wheelie bins for both mixed recycling and waste from Buckinghamshire Council.  We arrange emptying collections on an ad-hoc basis and are only charged for the collections we require.   For 2024-25, the hire of the recycling bin is free, with the parish council being charged £5.50 per empty.  Hire of the general waste bin is £2.90 per week, with each empty being charged at £10.95.

Fraud prevention

The parish council carries out a number of regular monthly checks to detect and prevent any instances of fraud.

Under the Local Government Transparency Code 2015 we are required to tell you of:

  • the number of occasions we use powers under the Prevention of Social Housing Fraud (Power to Require Information)(England) Regulations 2014, or similar powers – none (no social housing)
  • Total number of employees undertaking investigations and prosecutions of fraud – none
  • Total number of professionally accredited counter fraud specialists – none
  • Total amount spent by the authority on the investigation and prosecution of fraud – none
  • Total number of fraud cases investigated – none

Staffing Organisation Chart

Your parish council is made up of 11 elected councillors.  Each works in a voluntary capacity and receives no remuneration for all of the hours they invest in their work for the community.

The council is legally obliged to appoint a clerk/responsible financial officer to carry out the affairs of the corporate body.   This clerk, Mrs Laurie Eagling, is employed on a part time basis.  Council also employs a part time parish assistant, to co-ordinate the Community Car Scheme and maintain our noticeboards as well as providing some other support to council initiatives, and a part time Facilities Manager for the Pavilion site, Dave Burton.

The council has also appointed 3 part time litter pickers to keep our community clean and tidy and 2 part time playground/asset inspectors to make sure that our playgrounds are safe and operating correctly.

None of these members of staff have a salary anywhere near the individual reporting threshold of £50k per annum.

Please note that the parish council does not devote any time to trade union activities and is not affiliated with any trade union.

Land owned or managed by Pitstone Parish Council

Please find attached a map, showing the areas of land within the parish that the Parish Council has an interest in.  You will also find attached a spreadsheet giving full details of these areas of land.  In brief:

Owned land

  • Areas 1, 2 and 3 show leisure facilities now owned by the Parish Council following a Section 106 transfer from Taylor Wimpey as part of the Castlemead development.
  • Area 9 shows an area of car park at the rear of the Memorial Hall, purchased by the Parish Council to provide extra parking for the hall.  This space has been redeveloped into a multi-use games area by Nicholas King Homes, who will also provide alternative car parking in their adjacent site. The new facilities have not yet passed over to the parish council for adoption.
  • Area 5 is the open space between Marsworth Road and The Crescent, designated as Local Green Space.  The parish council purchased this land from Bucks County Council in May 2018.
  • Area 7 – previously ‘Allotments for the Labour Poor’ Charity, renamed ‘Pitstone Parish Charity’ when part of the land was earmarked for inclusion within the Castlemead development and the new allotment site was created.  The Parish Council purchased this parcel of land from the Charity in 2019.

Leased Land

  • Area 4 is the current allotment site, leased by the Parish Council from National Trust

Charity Land

  • Area 6 – The registered Village Green is also a registered Charity called the Pitstone Recreation Ground Charity.  The Parish Council is the sole trustee.
  • Area 8 – Pitstone Memorial Hall Charity.  A separate charity in its own right with its own management committee.  The Parish Council acts as Custodian Trustee.

For clarity, the Parish Council does not own any:

  • service or office properties, but we do have an office at the pavilion
  • properties occupied or run under Private Finance Initiative contracts
  • social housing
  • garages
  • any properties, other than the pavilion on site 3
  • undeveloped land
  • future commitments under lease etc
  • controlled parking
  • highways, canals, railways etc

Quote/Tender Info Jan-March 2016

Please find below a link to the procurement information for Pitstone Parish Council.   The table details all invitations to tender, or invitations to quote, issued by the Parish Council between Jan and March 2016 relating to the supply of goods or services over the value of £5,000 net of VAT.

Where possible, the council will also includes details of contacts/quotations below £5k.

This information is provided in Excel, pdf and CSV formats as part of our commitment to openness and transparency with our residents.

If you have any queries, please contact the clerk to the council.

Expenditure 2015/2016

Please find attached line by line details of all parish council expenditure and income during the financial year, with the exception of salary/HMRC payments which are consolidated into one figure.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme, nor hold any credit cards, charge cards or debit cards.

 

Annual report 2013/14

The attached annual report was circulated to all homes in the parish via PPP, made available to all attendees of the annual assembly and published electronically.

Expenditure over £500 2014/2015

Please find attached details of all net expenditure during the financial year over £500 in value.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

The Parish Council does not operate a Government Procurement Card scheme.

 

Expenditure over £500 2013/2014

Please find attached details of all net expenditure during the financial year over £500 in value.   The parish council provides this information as part of its aim to be open and honest about the financial dealings of the council.   The information is provided in either excel, csv or pdf for your convenience.

 

Annual Report 2012/13

Please find attached the Annual Report and Accounts for 2012/13.   This report will be produced in the summer edition of PPP delivered free to every home and will also be provided in hard copy to attendees of the Pitstone Annual Assembly.

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